IAEA International Atomic Energy Agency Presenter Name School of Drafting Regulations for Borehole Disposal of DSRS 2016 Vienna, Austria Program and Quality Management Project for Borehole Disposal

IAEA Introduction The preferred option for managing DSRS is to recycle them or to return them manufacturer/supplier. DSRS for which no recycling or repatriation options exist should be declared as radioactive waste and should be managed in compliance with relevant international legal instruments, safety standards, and good practices. The only sustainable long-term option is disposal. The comparative ease of BDC construction and site characterization makes this suitable for States. 2

IAEA Introduction (cont.) The BDC PMP should include five main sections: Introduction and background. Goals. Management plan. Quality programme. Project control. Appendices. 3

IAEA Scope The PMP should aim to show that: All safety relevant activities are covered by procedures. Procedures are fit-for-purpose; in other words, tasks that are safety-sensitive are given more weight than those that are not. 4

IAEA Project Management Plan Should include a high level mission statement such as: “The project will safely and securely implement all the necessary activities leading to a Borehole Disposal Concept for the disposal of all the Disused Sealed Radioactive Sources currently held in our country.” 5

IAEA Project Management Plan (cont.) Should include major project activities such as: Project control. Pre-disposal of disused sealed sources. Repository preparation. Regulator interactions. BDC disposal site construction. BDC disposal site operation. Site decommissioning. 6

IAEA Project Management Plan (cont.) Work Breakdown List 7

IAEA Project Management Plan (cont.) The plan should list the participants who will perform the activities described in the WBS. These may be organized into teams with a team leader. Some teams may consist of only one member. Team members will need to have the qualifications and experience necessary to perform the required tasks. 8

IAEA Project Management Plan (cont.) Project implemention is through a series of team roles and responsibilities: Project management. Pre-disposal. Repository preparation. Regulatory body interactions. Construction. Operation. Site decommissioning. 9

IAEA Project Management Plan (cont.) The project manager will also be responsible for: Providing a project vision. Securing the budget and allocating and distributing it to each activity. Coordinating with IAEA and external experts. Coordinating project activities. Establishing whole project milestones. Establishing an effective communication system. 10

IAEA Project Management Plan (cont.) Communication: The goals of the project and scope of each activity, task, and sub-task (including specified times, budget, and quality) must be written and communicated to all relevant participants. All decisions, agreements, approvals, and results of all project communications must be documented.

IAEA Project Management Plan (cont.) Project controls should: Be implemented to ensure that the project’s objectives are met. Include the division of a BDC project into a set of activities. Include the tracking and reporting of the milestones and the budget.

IAEA Project Management Plan (cont.) A schedule is a document that lists: The name or description of each activity. The date the activity should start. The duration of the activity. The order of the performance of the activity. The dependency of the activity (relationship of the activity to other scheduled activities).

IAEA Project Management Plan (cont.) BDC project activities should include: The development of an activities schedule. The development of a cost estimate. The identification of milestones. The development of a quality management programme. The implementation of project management activities.

IAEA Project Management Plan (cont.) The schedule should include: The name of the activity (e.g., geophysical investigations, Task 32). The duration of the activity (e.g., 180 days). The order of performance of the activity (e.g., geophysical investigations are scheduled to be performed after the desk studies). The dependency of the activity (e.g., the geophysical investigations cannot begin until the desk studies have been licensed).

IAEA Project Management Plan (cont.) Gantt Chart of BDC Development Process.

IAEA Project Management Plan (cont.) The PMP should identify the project milestones, including: The markers taken from the schedule and selected so that they occur at one- or two-month intervals. The measurement of the progress of the project or check points on the road to successful completion of the project. The completion of a set of related activities. The celebrate the completion of a major activity such as site selection or licensing.

IAEA Project Management Plan (cont.) Financial cost estimate provides: An estimate of the cost of each activity. The total cost of the project. The anticipated amount of money needed each month (the spend profile). The anticipated yearly cost.

IAEA Project Management Plan (cont.)

IAEA Project Management Plan (cont.) The basic steps in controlling a project are: Evaluation of the progress, by comparing actual completion of activities and the actual spending, to the scheduled set of activities and the budgeted spending. Identifying and analysing any variances between planned and actual progress/spending. Determining the impact of variances and any necessary corrective actions.

IAEA Thank you!