1 CA203 Presentation Application Working with Slides Lecture # 2

2 Objectives Create Slides and enter text Change the layout of a slide Insert Slides from another application Rearrange a presentation Enter Speaker notes

3 Text Placeholder Text placeholder, The place where you can enter text Text object, When you enter text in a placeholder, placeholder becomes a text object Object, An object is an element that can be positioned and sized separately of other object

4 Difference between Text boxes and Text place holder Textbox and its contents do not appear in outline view, but text placeholder do appear in outline view Use Insert  Textbox or choose from Drawing Toolbar

5 Adding and formatting text You can only type text into placeholders, text boxes, AutoShapes, not directly onto the slides background

6 Create New Slide You can create new slides by pressing keyboard shortcuts while you are entering text on the outline tab of the Outline/Slide pane, as follow: –Press enter if the insertion point is at the right end of the slide –Press Ctrl + Enter if the insertion point is at the right end of a bulleted item –Press Shift + Tab if the insertion point is at the left end of a bulleted item.

7 Editing text on slides If you start typing on an empty slide without First having selected a placeholder, PowerPoint enters the text into the title object. Use backspace to delete the mistakes.

8 Changing a layout of the slide When you manually alter the layout, PowerPoint uses automatic layout behavior to apply to the slide layout that matches your changes

9 Choose a Layout Task Pane Slide Layout

10 Inserting slides from another presentation You can save time while creating a presentation by using slides that you have already created. When you insert slide from another presentation, the slides conform to the color and design of the current presentation, so you don’t have to make any changes. Insert  Slides from File

11 Rearranging Presentation You can rearrange the slides by using couple of ways: –Use Slide sorter view –Use Outline view In both views you can just click and drag the sheet to their appropriate places

12 Arranging slides in a presentation Use Slide Sorter view or the Outline pane to shuffle the slide in your presentation In Slide Sorter view just drag and drop slide where you want In Outline pane, drag the icon for the entire slide to the destination You can cut, copy and paste selected slide in either view You can select non adjacent slide by pressing Ctrl + Click

13 Using the pasteboard If you are making extensive edits to slide graphics use the blank area surrounding as a temporary parking place for objects you might want to reuse To place an object on this pasteboard just drag it Pressing Ctrl while dragging makes a copy of the object Pasteboard moves with the slide when you scroll

14 Entering Speaker Notes If you will be delivering your presentation before live audience, you will be probably need some speaker notes

15 Chapter 2 Summary You can enter text in either Slide pane or on the Outline tab You can quickly and easily add new slides to a presentation, by clicking the new slide button on formatting toolbar or from insert menu You can change the current layout of a slide by selecting a new layout from the Slide Layout task pane. You can also reapply the original slide layout without loosing any slide content

16 Chapter 2 Summary You can insert slide from another presentation You can rearrange a presentation in slide sorter view by dragging slide from one location to another You can enter speaker notes that appear on separate notes pages