PowerPoint Lesson 2 Notes Working With Slides

Creating a New Presentation From a Theme 1.When preparing for a presentation, the best place to start is by establishing a need. 2. Themes are installed with PowerPoint, but users can design their own personalized themes. 3. Additional themes are available for download at 4. A new presentation can be created from an installed theme. 5. Numerous themes are available in PowerPoint by scrolling through the list of templates. 6. Select an installed theme to apply to the presentation by clicking on the design.

Entering Text in the Slide Pane 7. Placeholders are located for specific information to be inserted. 8. Clicking on a text placeholder will change the placeholder to a text object that can be used for text entry. 9. Choose a slide for text entry by clicking on the slide in the Outline and Slides pane 10. Click the placeholder and begin entering text.

Creating a New Slide 11. New slides can be placed at any position in the presentation. 13. A new slide can be added immediately after the active slide by clicking the New Slide button on the Home Ribbon. 14. The new slide can be added anywhere in the presentation by clicking the slide that you wish for the new slide to appear after, and then inserting a new slide. 15. A slide can be changed by using the Layout command. 16. Ctrl + M will also insert a new slide. 12. PowerPoint has nine different slide layouts that can be found under Home, New Slide.

Entering Text in the Outline Tab 17. The Outline tab displays the entire presentation in outline format. 18. The slide icon indicates an individual slide and that the title and text are on the right side of that icon. 19. A new slide can be inserted in the Outline tab by clicking in the position of the new slide and clicking the New Slide button on Home Ribbon. 20. Enter text in the Outline tab by clicking in the position where text should begin and entering the text. 21. The Promote and Demote buttons on the shortcut menu can control the indentation of the slide text.

Editing Text in Normal View 22. A presentation can be edited with ease in the Outline pane or Slide pane. 23. Clicking on a slide icon on the Outline tab will make the slide active. 24. Text can be edited in the Outline pane or the Slide pane. 25. A bullet item can be moved from one location to another in the bullet list by clicking and dragging the text within the slide.

Enter Speaker Notes 26. Speaker notes are a special area in which the speaker can make comments about the presentation. 27. Speaker notes are not visible in the presentation and are viewed and printed only by the speaker. 28. Speaker notes can be created in two views: the Notes pane or Notes Page view. 29. The Notes pane appears below the slide pane in Normal view. 30. Notes can be entered in the Notes pane by clicking the placeholder and entering text.

Enter Speaker Notes continued 31. Modifying notes in the Notes pane is exactly the same as modifying text on a slide. 32. Entering notes in Notes Page view allows for one slide to be visible at a time, and it allows for a much larger visible notes area. 33. Scrolling through the slides in Notes Page view is done by using the up and down arrow or page-up/page-down keys on the keyboard as well as the scroll wheel on the mouse. 34. The default zoom on the Notes Page view is small, so some users might desire to magnify the zoom on this view. 35. Always save your presentation for future reference. Presentations are typically not printed except for using notes and handouts.

Inserting Slides from Other Presentations 36. Using previously created slides when creating new presentations is a time-saving technique. 37. Insert a previously created slide by clicking one of the Slides options on the Insert Ribbon.

Rearranging Slides in Slide Sorter View 38. Slide Sorter view is a quick way to view all slides in the presentation. 39. Change to Slide Sorter view by choosing Slide Sorter from the View Ribbon. 40. Slides can be rearranged in Slide Sorter view by clicking and dragging the slide to the desired position. 41. Slides can be moved between two open presentations in Slide Sorter view by opening each presentation, changing to Slide Sorter view, then simply dragging the individual slides to the desired position in the window.

Showing Slides in Slide Show View 42. Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number. 43. Show a presentation in Slide Show view by choosing Slide Show from the View Ribbon. 44. Advance to the next slide by clicking the left mouse button.

Showing Slides in Slide Show View continued 45. Stop a presentation at any time by right-clicking and choosing End Show from the shortcut menu or by pressing the Escape key on the keyboard. 46. Control the slide show using the control buttons on the lower left corner of the presentation window. 47. F5 will play your presentation. 48. Slide shows can be controlled using the mouse and the Page Up and Page Down keys.

Saving a Presentation 49. Presentations in PowerPoint 2010 are saved using the.pptx extension. 50. Use the Save button on the Quick Access Toolbar or File, Save as to save.

The Basic Slide  Design- gives all the slides a single theme (such as aspect, flow, etc.)  Theme-a look that includes one or more slide layouts with coordinating colors, a matching background, fonts, and effects  Template-contains a predefined theme  New Slide-click to create the next slide; also can be done by right clicking  Layout-predetermined way of organizing objects; also allows you to change the design of the slide; there are 9 layouts (title slide, title and content, two content, etc.)

 Bulleted list-when an entry is preceded by a symbol  Placeholder-holds the text in a text box  Drag and Drop-used to change slide order  Reuse slides-used to insert slides from one presentation to another

 Font size-refers to the size of alphabetic and numeric characters on a slide (measured in points, 72 points equals one inch)  Font styles-bold, italics, and underline  Font effects-strikethrough, double strikethrough, subscript, superscript, small caps, all caps, and special effects such as shadows and bevels TEXT

 Alignment- aligns text; you have left, center, right, and justify (which aligns text with both the left and right margins  Lines Spacing-changes the spacing between lines  Align text-change how text is aligned in the text box  Text direction-used to change the orientation of text in a textbox to vertical, stacked, or rotated  Shrink text on overflow-keeps text from being running over a textbox Text Alignment

 Misspelling-will have a wavy red underline  Grammar mistakes-will have a wavy green underline  Thesaurus-used to find synonyms  Translate-change to different languages  New Comment-where one can add comments to a slide show Review Tab

 Outline-used to import text  Move Down and Move Up-used to reposition slides  Collapse All-will hide the detailed content of slides  Expand All -will allow one to view the detailed content  Demote-lowers selected text from level 1 to 2  Promote-raises selected text from level 2 to 1 Outline Mode

 Printer Status Dropdown-used to change the default printer  Notes Pages-print setting which creates printouts of an entire slide on the top of the page and an area for speaker notes below the slide  Handouts-enables the user to print multiple slides on one page (can print 3, 6 or 9 slides at one time)  Scale to Fit-ensures that each slide utilizes the maximum print area  Print Comments and Ink Markup-how one can make suggestions on a slide show  Print Current Slide-used to print only the slide on which you are working on  Custom Range-used to print particular slides such Printing