IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Financial Activities Report Barcelona, Spain April 23, 2005 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance Barcelona, Spain April 23, 2005 Xiaoping Yun Treasurer Tony Maciejewski VP for Finance

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 OutlineOutline  Financial Status – Xiaoping Yun  2006 Budget – Tony Maciejewski  Financial Impact of Initiatives – Tony Maciejewski

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Summary of Income and Expenses (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Summary of Income and Expenses (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Periodicals Income and Exp Summary (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Summary of Income and Expenses (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Summary of Income and Expenses (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Summary of Income and Expenses (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Historical Financial Data (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Historical Financial Data with Book Broker/IEL Info (All numbers in $1,000)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Impact of IEEE 2004 Finances on 2006 Budget  IEEE 2004 Net Surplus of $22M  $12M operational surplus  $10M market fluctuation  2004 reserves of $124.5M  Society budgets must be break even or better  Excludes market fluctuation  Excludes up to 3% of reserves for initiatives

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, Publication Rate Principles Member rates - recover incremental costs Member rates - recover incremental costs Student rates - 1/2 of regular member rates Student rates - 1/2 of regular member rates Non-member rates - 2/3 of market value Non-member rates - 2/3 of market value Page counts based on quality/service Page counts based on quality/service Member rates - recover incremental costs Member rates - recover incremental costs Student rates - 1/2 of regular member rates Student rates - 1/2 of regular member rates Non-member rates - 2/3 of market value Non-member rates - 2/3 of market value Page counts based on quality/service Page counts based on quality/service

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, Magazine Rates Keep membership rates same as 2005 Keep membership rates same as 2005 –Regular - $21 – incremental cost $16.9 in 2004 –Student - $11 Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$315 (up 10% from $285 in 2005) Increase page count 12% to 360 from 320 Increase page count 12% to 360 from 320 Keep membership rates same as 2005 Keep membership rates same as 2005 –Regular - $21 – incremental cost $16.9 in 2004 –Student - $11 Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$315 (up 10% from $285 in 2005) Increase page count 12% to 360 from 320 Increase page count 12% to 360 from 320

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, Trans. Robotics Rates Keep membership rates same as 2005 Keep membership rates same as 2005 –Print - $19 ($10) – incremental cost $17.8 in 2004 –Electronic - $15 ($8) –Combo - $21 ($11) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$660 (up 12% from $590 in 2005) Increase page count 20% to 1291 from 1076 Increase page count 20% to 1291 from 1076 –Plan to print 1291 in 2005 Keep membership rates same as 2005 Keep membership rates same as 2005 –Print - $19 ($10) – incremental cost $17.8 in 2004 –Electronic - $15 ($8) –Combo - $21 ($11) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$660 (up 12% from $590 in 2005) Increase page count 20% to 1291 from 1076 Increase page count 20% to 1291 from 1076 –Plan to print 1291 in 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, Trans. Automation Science & Engineering Rates Keep the membership rates the same as 2005 Keep the membership rates the same as 2005 –Print - $15 ($8) - incremental cost $14.2 in 2004 –Electronic - $10 ($5) –Combo - $17 ($9) TASE with TRO – 25% discount on combination, same as 2005 TASE with TRO – 25% discount on combination, same as 2005 –Print - $25 ($13) –Electronic - $18 ($9) –Combo - $29 ($15) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$385 (up 4% from $370 in 2005) Increase page count 3.8% to 440 from 424 Increase page count 3.8% to 440 from 424 Keep the membership rates the same as 2005 Keep the membership rates the same as 2005 –Print - $15 ($8) - incremental cost $14.2 in 2004 –Electronic - $10 ($5) –Combo - $17 ($9) TASE with TRO – 25% discount on combination, same as 2005 TASE with TRO – 25% discount on combination, same as 2005 –Print - $25 ($13) –Electronic - $18 ($9) –Combo - $29 ($15) Non-member rates at IEEE suggested rates Non-member rates at IEEE suggested rates –$385 (up 4% from $370 in 2005) Increase page count 3.8% to 440 from 424 Increase page count 3.8% to 440 from 424

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Publications Motions for 2006 Budget Approval of 2006 rates for all publications Approval of 2006 rates for all publications Rollover of TRO Manuscript Central budget - $19K Increase in Magazine budget - extra $3K for electronic management system (Papercept) and extra $4.4K for travel ($14.5K total in Magazine editorial budget) Increase in Magazine budget - extra $3K for electronic management system (Papercept) and extra $4.4K for travel ($14.5K total in Magazine editorial budget) Approval of 2006 rates for all publications Approval of 2006 rates for all publications Rollover of TRO Manuscript Central budget - $19K Increase in Magazine budget - extra $3K for electronic management system (Papercept) and extra $4.4K for travel ($14.5K total in Magazine editorial budget) Increase in Magazine budget - extra $3K for electronic management system (Papercept) and extra $4.4K for travel ($14.5K total in Magazine editorial budget)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Additional Motions for 2006 Budget Increase in Conference Board budget from $13K to $15K Increase in Conference Board budget from $13K to $15K Award for Technology Transfer and Commercialization - $1K Young Professional Lunch $5K per year Young Professional Lunch $5K per year Increase in Conference Board budget from $13K to $15K Increase in Conference Board budget from $13K to $15K Award for Technology Transfer and Commercialization - $1K Young Professional Lunch $5K per year Young Professional Lunch $5K per year

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Types of Initiatives Society Internal Initiatives Society Internal Initiatives –Less than $50K (else requires TAB approval) –Total less than 3% of Society reserves ($100K) Forecasting Initiative Forecasting Initiative –Not within original budget but can be implemented if forecast is favorable TAB Initiatives TAB Initiatives IEEE Initiatives (abstract due April 25) IEEE Initiatives (abstract due April 25) Society Internal Initiatives Society Internal Initiatives –Less than $50K (else requires TAB approval) –Total less than 3% of Society reserves ($100K) Forecasting Initiative Forecasting Initiative –Not within original budget but can be implemented if forecast is favorable TAB Initiatives TAB Initiatives IEEE Initiatives (abstract due April 25) IEEE Initiatives (abstract due April 25)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Conditional Approval of Initiative Proposals  Initiatives for 2006 must be included in Society budget given to TAB on May 6  Conditional Approval  Approve concept of proposal  Address questions from FinCom  Full proposal circulated to AdCom in next three months  Budget approved by AdCom at fall meeting

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Conditionally Approved Initiative Proposals  Industrial Activities Board  Robotics Technology Roadmap - $25K (2 yrs)  Standards Initiative - $20K (2 yrs)  Conference software development - $10K  Electronic Services - $105K (3 yrs)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Financial Impact of Approved Initiatives  Industrial Activities Board  Innovation and Entrepreneurship Forum - $12.25K, $7.25K (2 yrs)  Technical Activities Board  Make $500 available to each technical committee for web presence - $30K (3 yrs)  IEEE EAB tutorials CD (XELL) - $20K (forecast initiative)

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

IEEE Robotics and Automation Society Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005 Award for Technical Transfer and Commercialization Good visibility of RAS conferences to industry. An incentive for industry to participate in RAS conferences. Good visibility of RAS conferences to industry. An incentive for industry to participate in RAS conferences. Nominated papers must have been presented at RAS sponsored/cosponsored conferences. Nominated papers must have been presented at RAS sponsored/cosponsored conferences. Nominated commercial products must be based on papers presented at RAS sponsored/cosponsored conferences. Nominated commercial products must be based on papers presented at RAS sponsored/cosponsored conferences. Authors of paper that presented the first idea and of the paper that described the final product will be awarded based on the committee’s selection. Authors of paper that presented the first idea and of the paper that described the final product will be awarded based on the committee’s selection. Boards involved: Membership, Industry, Technical, Conference Boards involved: Membership, Industry, Technical, Conference Good visibility of RAS conferences to industry. An incentive for industry to participate in RAS conferences. Good visibility of RAS conferences to industry. An incentive for industry to participate in RAS conferences. Nominated papers must have been presented at RAS sponsored/cosponsored conferences. Nominated papers must have been presented at RAS sponsored/cosponsored conferences. Nominated commercial products must be based on papers presented at RAS sponsored/cosponsored conferences. Nominated commercial products must be based on papers presented at RAS sponsored/cosponsored conferences. Authors of paper that presented the first idea and of the paper that described the final product will be awarded based on the committee’s selection. Authors of paper that presented the first idea and of the paper that described the final product will be awarded based on the committee’s selection. Boards involved: Membership, Industry, Technical, Conference Boards involved: Membership, Industry, Technical, Conference