Agile Working Group 07/15/2014 Facilitator: Robert McCarthy Scribe: TBD 1

Agenda Open Meeting –Introductions 3:00-3:05 (5 min) –Review Results of Last meeting – 3:05-3:15 (10 min) Working Session –Finalize HUIT wide communication – 3:15-3:35 (20 min) Break – 3:35-3:40 (5 min) –Finalize AWG Vision – 3:40-4:25 (45 min) Break – 4:25-4:30 (5 min) –Short Term Goals – 4:30-4:45 (15 min) Wrap up and review actions for next meeting – 4:45-5:00 (15 min) 2

Review Action Items from Last Meeting 1.Setup Jira Project for Working group - Rob 2.Communication Strategy – Feedback from Kevin Donovan - Melanie 3.Work to make the site end-user ready (templates / home page) - Melanie 4.Transfer vision ‘stickies’ into the vision templateRob 5.Update Vision in preparation for the next meeting 1.including moving anything from the "call for ideas page" that should be included in the vision - All 3

Review Highlights from last Meeting Team Norms 1.Team members have the responsibility to speak up if they disagree with a decision or action 2.Facilitator for next meeting will be decided at end of meeting and will be responsible for managing to time boxed agenda items that reflect the goals of the sprint 3.We will review decisions and action items at the beginning and end of each meeting 4.We will use a backlog to ensure we start delivering value early and often 5.Team members are responsible for attending or communicating to the rest of the team 6.We will have 2 week sprints with a meeting once per sprint 7.Expectations for Involvement? Communication 1.Once we have an initial backlog we will use Jira as a management tool 2.We will use Jira tickets, Confluence and other tools for gathering feedback from outside of the group 3.We will publish meeting notes and discussion on a Confluence site for high visibility 4.Upcoming sprint work will be decided by meeting participants. Key outputs will be available for review by the full committee for at least one sprint before finalization. 5.We will communicate and share information across other groups and committees 4

Working Session 1 HUIT wide communication - 20 min

Break! – 5 min

Working Session 2 Finalize Vision - 45 Min

Break! – 5 min

Working Session 3 Short Term Goals - 15 Min

Short Term Goals Experiment with a new input method for requests –Template for each question type (think team contact page) –Jira “Submit an issue” button 10

Wrap Up Choose facilitator for next meeting Review decisions Review action items and owners 11

Apendix – slides from last meeting that may be needed for discussion