Project Planning Update 13th Technical Board Meeting Luisella Lari Head planner for Accelerator & Senior Scientist May 21st, 2015

Outline Annual review top ten actions  for planning. Other short term improvements in P6. Few words about the P6 WP standardization. Next steps/Conclusions. 2

Main annual review outcomes for planning 1.Schedule: identify milestones with better visibility: i.e. Module-0, Production Readiness Review, anchor them clearer to the installation. 2.In due time review the schedule for operation from Dec 2019, with the goal of optimising scientific success from the start of user operation in

Annual review outcomes  about the 1st 1.identify milestones with better visibility 2.Production Readiness Review 3. anchor them clearer to the installation. present in P6: 53 PDR, 58 CDR, 13 TRR Some actions on-going in collaboration with the Integration team

Annual review outcomes  about the 2nd Schedule for operation  interface with Initial operation plan 5 Presented by M. Annual review 2015 To be reviewed in details with the integration and commissioning teams

Short term improvements in P6 1.Review the Procurements plan  introducing the procurement template (and Procurement ID) in all WP (> 200 kEUR) 2.Review/Introduce installation WUs - where necessary - and link them to the installation plan in P6 3.Review rack and cable plan 4.Review some In-Kind plans (in particular need to review lags, and some detailed delivery dates) 5.Review some links (vacuum/magnets/beam instrumentation) 6.Staff plan  link HR role with names 6

Short term improvements in P6 7 Since the annual review the P6 schedule is in-line with the In-kind plan from Hakan  P6 used as reference.

P6 standardization My goal is to standardize the different WPs activities/tasks, in order that everyone can find the info needed from different WPs. 8 Done for MS

P6 standardization  why? To follow better the progress! 9 SV=EV-PV=-1.1 MEUR CV=EV-AC=+2.3 MEUR SV=EV-PV=-1.1 MEUR CV=EV-AC=+2.3 MEUR 31/12/201331/12/201431/01/201528/02/201531/03/201530/04/2015 Earned14,709,40131,902,07234,081,19536,218,38139,725,51941,555,714 Actuals14,709,40132,562,93034,878,61235,533,40837,955,48939,250,707 Scheduled14,709,40132,457,79034,162,00637,255,02640,061,04942,620,253

Next steps/Conclusions 1.Moving into a stable baseline schedule  “big” replanning open actions are related to installation WU and standardization (quality of the schedule). 2.  Moving into a more formal change control for AD (John and I are working on a formal doc soon in CHESS) 3.Every end of the month a pdf copy of the schedule will be put in ESSShare/Machines Directorate/Accelerator division/Division Specific/Planning/ACCSYS Schedule Apr 2015/ 10

Installation Plan in P6 4.Focus on Project 11I (installation plan), in collaboration with the system engineer/integration group and WP leaders. 5.Budget 2016 (end of June first draft) 6.IPAC15 paper on planning 11

Thanks for your attention! In particular I would like to thank L. Gunnarson