Microsoft Access Prepared by the Academic Faculty Members of IT.

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Microsoft Access Prepared by the Academic Faculty Members of IT

Microsoft Access Microsoft Access gives the user the ability to create a database for the required data. A Data Base is a collection of related data, e.g. Phone book. User can recall an existing Database

Access Objects Tables: An Access object that is used to collect and organize data that is related to a particular subject. Queries: Questions you ask from your database. Forms: A form is a type of a database object that is primarily used to enter or display data in a database.

Access Objects Reports: used to print, summarize and print data from the database. Macro: Tools that are used to automate repetitive, complex, manual, and time consuming tasks. Modules: Programs created by advanced users using Access Basic as a programming language.

Database Concepts Record: Information in one row of an access datasheet. Fields: Places in a table that are used to store information. File: all records of a database. Folder: Used to store different files.

Create New Table Click Create Tab >> Go to Tables section >> Press table button. To view the table in Design view or datasheet view > Click Home Tab >> Go to Views group >> Press View Button >> Choose Datasheet or Design view Table area, Right Click on table name and see more options

Design View You can choose from several data types: 1) Text: Alpha numeric data letters, numbers, spaces, symbols,.., etc, up to 255 characters. 2) Memo: Alpha numeric data, it is used when you need to enter several sentences to describe a record. Up to characters.

Design View 3) Numbers: numeric data that is used when performing calculations. 4)Date/Time. 5)Currency: A dollar sign will lead the number you enter. Used for currency values such as dollars, euro,.., etc. 6) AutoNumber: Numeric value that is incremented automatically by 1 for every record.

Design View Yes/No: Logical or Boolean values. LookUp Wizard: Used when the values you need exist or is part of a static list.

Save Table Click Office Button >> Choose Save/Save As. A Dialog box appear where you can enter table name >> Click on Save.

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