August How to Read SWCAP Reports

August Reports One SWCAP report: –Detail by Function

August Detail by Function Report provides by State departments: –Central service functions. –Workload used. –Amount apportioned. –Amount to be included in an Indirect Cost Rate Proposal (ICRP) or Cost Allocation Plan (CAP).

August Reports Available on the Internet:

August Detail by Function

August Detail by Function - continued Function number

August Detail by Function - continued Function name

August Detail by Function - continued Type of workload

August Detail by Function Report Heading Now let’s look at each part on this report. In the following slides, each part is individually explained.

August Detail by Function Report Heading - continued Plan year Plan year is the year of the plan. Plan is developed and included in the Governor’s Budget and State departments budgets.

August Detail by Function Report Heading - continued Time report run Time the report was printed.

August Detail by Function Report Heading - continued Type of workload Unit is the type of workload; identifies the service or work preformed by the central service agency for the State department.

August Detail by Function Report Heading - continued Workload for a State department Actual amount of central service agency workload used by the State department.

August Detail by Function Report Heading - continued Past year actual Unit cost for each function is multiplied by the workload for each function for a State department.

August Detail by Function Report Heading - continued Calculated amount from plan two years earlier Past year estimate was the budget year estimate in the plan two years earlier.

August Detail by Function Report Heading - continued Difference between past year actual and estimate Roll-forward is difference between past year actual and past year estimate, known as the roll-forward amount.

August Detail by Function Report Heading - continued Budget year estimate Budget year estimate is calculated the same way as the past year actual. Amount used is an estimated amount for the central service agency.

August Detail by Function Report Heading - continued Sum of equation Sum of equation often called total allocated. Sum of past year actual minus past year estimate equals roll-forward plus the budget year estimate equals total allocated.

August Detail by Function Report Heading - continued Plan year Time report run Workload for a State department Past year actual Calculated amount from plan two years earlier Past year actual and estimate difference Budget year estimate Sum of equation Type of workload

August Detail by Function Report Heading - continued Each function has a total, as does each column. Adding up the amount in each column would equal the amount in the total allocated column.

August Let’s look at a Detail by Function report totals to see what they mean.

August Reports Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91% Let’s look at report totals.

August Reports - continued State department total Agency total is the organization code number and name of the State department Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Budget percentage per grouping Percent is for the State department. It is developed from all State departments within the Governor's Budget group Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Past year actual Total of all functions in this column Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Past year estimate Total of all functions in this column Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Roll-forward Total of all functions in this column Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Budget year estimate Total of all functions in this column Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Reports - continued Total allocated Total of all functions in this column Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91%

August Bureau of State AuditsHours , , , Legislature Dollars , ,136-35,191122,44887,257 Summary for 'agency' = 8100 (27 detail records) TOTALS: Office of Criminal Justice Planning 1,210, , ,3661,362,7231,720,089 Percent 2.92% 2.56% 4.40% 2.67% 2.91% Reports - continued State department total Past year actual Past year estimate Roll-forward Budget year estimate Total allocated Budget percentage per grouping

August We hoped this helped. Please view our other presentations.

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