SubFinder and Administrators

SubFinder Administrator Training Topics 4 System Overview 4 Benefits to Administrators 4 Preference Lists 4 Job Numbers 4 Opening Menu 4 Points to Remember 4 Questions and Answers

What Is SubFinder? 4 Automated Voice Response System 4 Employees & Administrators report absences via touch-tone phones. 4 SubFinder will use both position matching (Skill List) and employee / administrator input (preference list) to fill absences / jobs.

How Does It Benefit You? 4 Absences can be reported 24 hours a day. 4 Specific instructions can be left for your substitute. 4 Absences can be reported in advance. 4 Preference Lists can provide better control over who substitutes in your school. 4 You can monitor absences at any time from any location.

Preference Lists 4 Substitutes can be ranked in order of preference. 4 Tell the system who should be called first for absences at your school. 4 You may assign multiple lists (Site-based, employee-based, subject-based, etc.) to each employee.

Job Numbers 4 Each absence successfully reported is assigned a job number. 4 Substitutes will receive the same job number when they successfully accept the job. 4 Absence reports use job numbers for reference. 4 Jobs must be accessed by job number for review and cancellation. 4 Make sure you take note of the job number.

The Opening Menu 4 Review Today’s Absences. 4 Review Future Absences. 4 Report an Absence. 4 Review or Cancel an Absence. 4 Create One or More Jobs.  Modify a Preference List

Points to Remember 4 SubFinder must be accessed using a touch-tone phone. 4 Take your time and follow the narration. 4 When reporting an absence, ALWAYS wait for the job number before leaving the system.

Employees should report absences as early as possible. (Parameters are set within the system) If they try to report after the deadline they will be instructed to call their administrator. The same rules apply for cancellations of absences and or jobs.