Office of Special Education and Early Intervention Services UPDATES October 2011

2 WHAT’S NEW? Notice of Proposed Rule Making Amend the IDEA Part B regulations Amend the IDEA Part B regulations Parental Consent for Medicaid Parental Consent for Medicaid Comment period ends December 12, /pdf/ pdf Comment period ends December 12, /pdf/ pdf 29/pdf/ pdf 29/pdf/ pdf Early Childhood Special Education Early Childhood Updates Early Childhood Updates

WHAT’S NEW? Part C Regulations Published in Federal Register on September 28 Published in Federal Register on September 28 Take effect on October 28 Take effect on October 28 Policy Letter to the Field OSEP Requirement OSEP Requirement Part C Policy letter to field Part C Policy letter to field Parental consent to bill Medicaid Parental consent to bill Medicaid Reference Bulletin was sent September 30 Reference Bulletin was sent September 30 3

4 WHAT’S COMING? Publications Guidance documents in Development Guidance documents in Development Evaluation Procedures Evaluation Procedures Notice and Consent Notice and Consent Monitoring Standards Monitoring Standards Revised Michigan Administrative Rules for Special Education – Joint Committee on Administrative Rules (JCAR) Revised Michigan Administrative Rules for Special Education – Joint Committee on Administrative Rules (JCAR)

WHAT’S COMING? Publications Guidance documents in Development Guidance documents in Development Surrogate parents and adjudicated youth Surrogate parents and adjudicated youth Processes and Procedures Processes and Procedures Beyond State Board Policy Beyond State Board Policy Policy Changes in School Based Services Policy Changes in School Based Services Department of Community Healthy Department of Community Healthy Acknowledgement of the Review of Existing Evaluation (REED) Acknowledgement of the Review of Existing Evaluation (REED) Previous process required MET review Previous process required MET review 5

6 WHAT’S COMING? Monitoring Fall 2011 Focused Monitoring Cycle Fall 2011 Focused Monitoring Cycle Concludes October 28 Concludes October 28 CIMS Workbook - December 15 CIMS Workbook - December 15 Reports of Findings/No Findings Reports of Findings/No Findings Notification for Indicator B-4B Notification for Indicator B-4B November November

WHAT’S COMING? Monitoring Significant Disproportionality Significant Disproportionality Fall/Winter on-site visit Fall/Winter on-site visit Implementation of CEIS Plans/Expenditures Implementation of CEIS Plans/Expenditures 7

WHAT’S COMING? Finance State Aid State Aid School Bus Inventory System School Bus Inventory System Guidance Document Guidance Document Special Education Finance Management web page Special Education Finance Management web page MEIS web page MEIS web page Must Certify Bus Data Annually Must Certify Bus Data Annually New requirement for New requirement for

WHAT’S COMING? Federal Outstanding IFERs Outstanding IFERs Past grant years & ARRA Past grant years & ARRA Check your status of submission Check your status of submission IFER4/FER for IDEA ARRA IFER4/FER for IDEA ARRA Due November 29 Due November 29 ARRA Section 1512 Report ARRA Section 1512 Report Final Report - Due January 5, 2012 Final Report - Due January 5,

WHAT’S COMING? Federal Flowthrough Applications Flowthrough Applications Returned - modifications or amendments Returned - modifications or amendments Update and Resubmit Update and Resubmit Early Childhood and Family Services – ARRA Early Childhood and Family Services – ARRA MUST be obligated by September 30 MUST be obligated by September 30 Liquidated and reported by November 30. Liquidated and reported by November

WHAT’S COMING? Medicaid Are You Waiting for: Medicaid final payment Are You Waiting for: Medicaid final payment DCH changes and the process impacted DCH changes and the process impacted Communicate with your business office Communicate with your business office Next reporting cycle report forms Next reporting cycle report forms Release in early November Release in early November Due by December 31 Due by December 31 11

WHAT’S COMING? Medicaid common errors in desk audits Transportation Cost Reports Transportation Cost Reports Claiming office supplies Claiming office supplies No documentation of one-way trips No documentation of one-way trips Regular Cost Reports Regular Cost Reports Including cost center “122 costs” Including cost center “122 costs” Taking amounts from SE 4096 (line 16) and placing on MAER (line6) Taking amounts from SE 4096 (line 16) and placing on MAER (line6) Overstatement of amounts Overstatement of amounts General accounting General accounting 12

WHAT’s COMING? Data Collection Indicator 4B-Suspension/Expulsion by Race/Ethnicity Indicator 4B-Suspension/Expulsion by Race/Ethnicity Previous Michigan methodology not acceptable to OSEP Previous Michigan methodology not acceptable to OSEP New methodology developed and reviewed by OSEP New methodology developed and reviewed by OSEP # of students with IEPs suspended/expelled > 10 days out of school x 2 ÷ total # of students with IEP’s # of students with IEPs suspended/expelled > 10 days out of school x 2 ÷ total # of students with IEP’s 13

WHAT’S COMING? Methodology Applied: # of students with IEPs 224,295 # of students with IEPs 224,295 suspended/expelled > 10 days out of school 3,989 suspended/expelled > 10 days out of school 3,989 3,989 ÷ 224,295= 1.8% 3,989 ÷ 224,295= 1.8% 1.8% x 2 = 3.6% 1.8% x 2 = 3.6% Same procedure for data 14

WHAT’s COMING? New Monitoring Activity Additional districts identified for 4B for Additional districts identified for 4B for Significant discrepancy by race/ethnicity Significant discrepancy by race/ethnicity Newly identified only Newly identified only Desk-audits, on-site visits, or state verified self-reviews Desk-audits, on-site visits, or state verified self-reviews 15

WHAT’s COMING? Preschool Early Childhood Data Preschool Early Childhood Outcomes Preschool Early Childhood Outcomes Data entered into the MSDS Data entered into the MSDS More data checks will take place this year More data checks will take place this yearMI-CIS Decommissioned in 2012 Decommissioned in 2012 CEPI will be Part C ready - Fall 2012 CEPI will be Part C ready - Fall

17 UPCOMING LEARNING OPPORTUNITIES Early Childhood Special Education September webinars are available at Verification for Indicator B-12 (Early Childhood Transition) spreadsheets were due by October 4

18 UPDATES & REMINDERS Have you been in the MI School Data Portal yet? If you need access contact the D4SS Technical Contact in your ISD If you need access contact the D4SS Technical Contact in your ISD Early On 2011 Annual Conference – November 3 and 4 November 3 and 4 Grand Traverse Resort Grand Traverse Resort Registration - Registration -

From The Director’s Desk 19

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From The Director’s Desk ESEA Inability to reauthorize will negatively impact schools ability to make AYP Inability to reauthorize will negatively impact schools ability to make AYP Administration developed a process to allow for state flexibility Administration developed a process to allow for state flexibility 100% proficiency by % proficiency by Close achievement gap by 50% by 2016 Close achievement gap by 50% by 2016 Create a new standard Create a new standard Intent to apply submitted by Intent to apply submitted by

From The Director’s Desk ESEA Continued Career and College Ready Expectations Career and College Ready Expectations Effective Instruction and Leadership Effective Instruction and Leadership Recognition, Accountability and Support Recognition, Accountability and Support Reward Schools Reward Schools Priority Schools Priority Schools Focus Schools Focus Schools 23

From The Director’s Desk Sen. Harkin’s ESEA bill is now available online at: c/ROM pdfhttp://help.senate.gov/imo/media/do c/ROM pdf warning, it’s over 800 pages 24

From The Director’s Desk We write on behalf of the Education Task Force of the Consortium for Citizens with Disabilities to express our opposition to provisions of S.1571 that would amend the Elementary and Secondary Education Act (ESEA) to allow states to remove any number of students with disabilities from the general accountability system. 25

From The Director’s Desk Congress has passed the Combating Autism Act and sent it to the president for his signature This bill amends the Public Health Service Act to extend and reauthorize appropriations through FY 2014 for programs including: Developmental disabilities surveillance and research program; Autism education, early detection, and intervention program; and the Interagency Autism Coordinating Committee 26

From The Director’s Desk Combating Autism Act The bill also requires the Secretary of Health and Human Services to submit a progress report on: activities related to autism spectrum disorders and other developmental disabilities 27

From The Director’s Desk October - White House State Calls Michigan American Jobs Act Call 4 p.m. EDT Dial-in#: (800)

From The Director’s Desk Senate Bills 618 – PSAs; remove geographical boundaries 618 – PSAs; remove geographical boundaries 619 – Cyber schools, no previous enrollment 619 – Cyber schools, no previous enrollment 620 – Charters; 51% or parents or staff 620 – Charters; 51% or parents or staff 621 –Nonpublic schools; remove “within ISD” 621 –Nonpublic schools; remove “within ISD” 624 – Schools of Choice; no boundaries 624 – Schools of Choice; no boundaries 709 – Homeschools; dual enrollment 709 – Homeschools; dual enrollment

From The Director’s Desk Paperless Teacher Certificates Website verification Website verification Operational by January Operational by January Any Time, Any Place, Any Way, Any Pace Critical Shortage Legislati on 30

From The Director’s Desk NASDSE Professional Development Series CEN purchased the rights for Michigan CEN purchased the rights for Michigan Available via satellite or streaming media -FREE Available via satellite or streaming media -FREE All access information will be provided to CEN by NASDSE -2 weeks prior All access information will be provided to CEN by NASDSE -2 weeks prior Complete online request form orm.aspx. Complete online request form orm.aspx. orm.aspx orm.aspx

From The Director’s Desk Fall Conference Schedule: We’re Better Working Together: Recommendations for Improved Coordination Between Title I and the IDEA: Available Online Beginning Wednesday, October 26, 2011 After 1 p.m. ET Section 504 Issues for Students with Disabilities: Case Law and Implications for Practice: Available Online Beginning Wednesday, October 26, 2011 After 1 p.m. ET 32

From The Director’s Desk MSD now submits Special Education child count information into the MSDS staging areas for the resident ISD The MSD building Primary Education Providing Entity (PEPE) is The MSD building Primary Education Providing Entity (PEPE) is 02548

From The Director’s Desk Documentary - History of America’s Disability Rights Movement LIVES WORTH LIVING; Independent Lens LIVES WORTH LIVING; Independent Lens Premiers on PBS Premiers on PBS Thursday, October 27, 2011 at 10 PM Thursday, October 27, 2011 at 10 PM

Office of Special Education