1 Management Services Center Industry Days Arlington, VA May 25/27, 2010

2 Electronic Offers and Modifications For portfolio, 28.2% of mods and 39.5% of offers were electronic in April 2010 For MSC, 7% of mods and 32% of offers were electronic in April 2010 Goal: 100% of GSS offers and modifications are electronic by October 1, 2010 Having valid digital certificate is critical Two contract negotiators with exact name match on contract ensures continuity

3 RAM I Mods Available today –enables quick turn around on administrative modifications which comprise 20% of incoming mods. Submitted through emod. –Contract Admin (CCR) –Phone number (CCR) –Fax number –Web URL – address –Authorized Negotiator (must have one valid negotiator with digital cert) –Delete labor category –Delete product –Delete Special Item Number (SIN) Temporary Price Reductions

4 FAS Enterprise Acquisition Solution - EAS Standardized process for electronic capture of contract information required for award and modification of MAS contracts End-to-end electronic process MAS Pilot to commence in January

5 FAS Enterprise Acquisition Solution - EAS Benefits Capture accurate information at the source reducing the need to clarify with vendors multiple times Flexibility accommodates wider set of vendors’ native format Faster offer/mod capture by simple file upload of pricing data Eliminates data errors introduced by reloading at FPR or Award time Reduces cycle time Service/product information loaded faster to eLibrary/GSA Advantage! Establishes basis of award for future modifications Eliminate need to submit GSA Advantage! and text files through SIP Architecture will facilitate system enhancements as processes/rules change

6 EAS Requirements Focus  Pricing −Standard format for electronic capture of pricing data −Electronic capture, storage, retrieval, edit and presentation of pricing data  Workflow Management −Automate business process flows including: assignments, welcome letter, administrative/deficiency letter, routing of documents for approval, and award letters  Technical Evaluation −Electronic capture of project experience, past performance, quality control information and the technical offer content  Administrative Evaluation −Automate aspects of the determination of Vendor Responsibility including Financials, SBA interactions, Subcontracting Plan Evaluation, Open Ratings, EPLS and Certificates of Competency  Contractor Information Management −Auto-check vendor information including CCR Registration and Representations and Certifications

7 Formatted Pricing Templates Product/Service formats required for contract award, modification, and GSA etools Combination of CSP, GSA Advantage! Files and basis of award Once established will serve as baseline for future modifications

8 Vendor Participation in EAS

9 Scope of Mass Mod - Goldstar Requires baseline of clauses Allows contractors to submit existing exceptions to clauses Contract terms and conditions and exceptions will be posted in eLibrary

10 Scanning of Existing Paper files FAS is migrating from paper to electronic contract files Requires indexing, scanning and acceptance of scanned documents. Multi-year project to convert existing files