E-VALUE FACULTY MENTORING SYSTEM Joe Gough, MA – DOM Operations Manager Marna Stilley, MA – OCIO Academic IS Analyst Contributors: Ed Jauch, MD – Emergency Medicine Darwin Bell, PhD – Nephrology Gerry Garza, Jill Griffith, Meghan McQueeney, Ben Rogers – Dept of Medicine

Department of Medicine Fiscal Year 2012 Pilot Abbreviated Rollout: 01/15/ /01/12 Initial Goals Mentor Review Mentee End of Year Feedback Evaluation Mentee receives CDP form via 01/15 Mentee completes & “Submits” to Mentor Before 2/1 Mentor reviews, comments, and “Re-Assigns” Early Feb Mentee updates CDP & “Submits” 5/1 Mentor reviews, comments and “Submits” 5/20

System Goals (N=192 Faculty) Electronic Format Generate Reports Status Goal Metrics Automated s

Content & Format Development National Colleagues UCSF MUSC – Alignment with COM Promotion Criteria & Chairman’s Goals Emphasis on Reporting/Measuring (  effectiveness) User friendliness and accessibility

Content & Format Development Structure: 2 documents 1. Mentee Career Development Plan (CDP) Promotion Metrics - Universal + 3 mission area sections 2. End of Year Bi-directional Evaluation the “Big 4” (vision, format, strengths, weaknesses)

Content & Format Development E-Value Homepage Mentee Career Development Plan End of Year Bi-Directional Evaluations Mentee Form to Evaluate Mentor and Departmental Mentoring Program Mentor Form for Evaluation of Mentee

Content & Format Development E-Value Homepage Mentee Career Development Plan End of Year Bi-Directional Evaluations Mentee Form to Evaluate Mentor and Departmental Mentoring Program Mentor Form for Evaluation of Mentee

Content & Format Development E-Value Homepage Mentee Career Development Plan End of Year Bi-Directional Evaluations Mentee Form to Evaluate Mentor and Departmental Mentoring Program Mentor Form for Evaluation of Mentee

Content & Format Development E-Value Homepage Mentee Career Development Plan End of Year Bi-Directional Evaluations Mentee Form to Evaluate Mentor and Departmental Mentoring Program Mentor Form for Evaluation of Mentee

Management Support 11 DOM Divisions (with 13 Faculty Mentor Champions) Marna Stilley/E-Value HQ COM Mentoring Operations Group (Medicine, Neurosciences, OB-Gyn, RadOnc) E-Value Homepage Toolkit

Challenges Acceptance/value Compliance with timelines Communication How will the data be used?

E-Value Reports Compliance Report Enterprise Report Crosstab Report

E-Value Reports Compliance Report Enterprise Report Crosstab Report

E-Value Reports Compliance Report Enterprise Report Crosstab Report

Next Steps Pilot Data Collection & Feedback – June 1, 2012 Fiscal Year 2013 Rollout: 3 Phases July – Initial Plan December – Mid-Year Goal Attainment June – End of Year Goal Attainment, CQI Continuous Feedback Mentee receives initial CDP form via July Mentee completes and routes for Mentor review Mentor reviews, and “Submits” Mentee updates CDP & routes for Mentor review January Mentor reviews, and “Submits”

Summary – Lessons Learned Communication: Administrative support to faculty Website tools Refinement: Analyze data (strengths/weaknesses) Supplement faculty annual evaluation? Looking ahead How to use the COM data? Train mentors?