Business Letters

Why Write a Business Letter? File complaints Order supplies Request information Thank someone

Full Block: No indenting !

Parts of the Business Letter: Heading Inside Address Salutation Body Signature Closing

Heading Line 1: your company/school Line 2: your street Line 3: your city, state and zip Line 4: today’s date Rockland BOCES 65 Parrott Road West Nyack, NY October 27, 2009

Inside Address Line 1: Person, title Line 2: Name of Company Line 3: Street Address Line 4: City, State and Zip IF YOU CANNOT FIND A SPECIFIC PERSON TO WRITE TO, THEN JUST START WITH THE COMPANY NAME Skip 4 spaces after your heading Mr. Gene Cortes, President Clarkstown International Collision Inc. 95 Route 304 Nanuet, NY 10954

Salutation Dear Name: or To Whom It May Concern: Double space between the inside address and the salutation Double space between the salutation and the body of your letter. Don’t forget the colon : after your salutation!

Body

Closing Pick your favorite: Sincerely, Yours sincerely, Yours truly, Respectfully, Cordially, Thank you, Thanks, Double space before your closing Use a comma after the closing When there are two words in the closing, only the first word is capitalized

Signature Skip four spaces and type your name. Don’t forget to hand sign your letter after you print it out!

Proofreading Organization oThe letter states its purpose clearly, right away. Punctuation Capitalization Spelling

Proofreading Form and Appearance  The letter carefully follows either full block format.  The letter is neatly typed or printed with no smudges or obvious corrections  The margins are correct and even  The letter is signed in ink