Note Taking in Meetings Presented by Matt Hayes

What we will cover! Forms of Notes Storing information What to do with the notes

Forms of Notes Paper Electronic »Tablet »Laptop »PC Recording

Paper Advantages Quicker Creative Informal Doesn’t need charging! Disadvantages May have to write up Handwriting Only copy

Electronic Advantages Stored multiple places – online Neat Sent to others Edited later Disadvantages Can be slower Can be hard to structure Noone reads s Might need charging Requires Wifi

Recording Advantages Accurate record Easy to set up Posted online Can be edited Disadvantages Not everyone wants to be recorded May have to write up later

What works for you?

Did you know for every 3 words someone says, you can only write 1/3 of a word…

Information Storage Register – Student names and Numbers Break up into sections » Issues » Positives » Changes Take down facts, evidence and small bits of information – numbers and statements “Buzzwords”

Information Storing cont. Use situations – solutions Create actions – BOLD or Underline Use initials – e.g. Matt Hayes = MH Avoid writing too much – Can be a block to your listening

What next? Share the notes – Attendees and staff Inform attendees of actions Store in an appropriate folder Share with Reps team Update issues log Bring to next meeting

You’re ready for note taking!