Sabbaticals When? Why? How?

When? After 6 years of full-time instructional service or its equivalent After 6 years of full-time instructional service or its equivalent Plan ahead, discuss timing and course arrangements with home department Plan ahead, discuss timing and course arrangements with home department

When? Write proposal 2 summers before planned sabbatical (September 10, 2012 to Dean) Write proposal 2 summers before planned sabbatical (September 10, 2012 to Dean) Check basic plan with ORSP early Check basic plan with ORSP early Have a colleague review Have a colleague review If preliminary review/comment desired, submit to ORSP >3 weeks early (before Aug. 17, earlier is better) If preliminary review/comment desired, submit to ORSP >3 weeks early (before Aug. 17, earlier is better)

Why? Enliven scholarship and teaching Enliven scholarship and teaching Learn something new Learn something new Work with new people, new environment Work with new people, new environment Get some rest, achieve personal goals Get some rest, achieve personal goals Avoid burn-out Avoid burn-out The purpose of the University of Wisconsin System Faculty Sabbatical Program is to enable recipients to be engaged in intensive study while on leave of absence in order to become more effective teachers and scholars and to enhance their services to the University.

Proposal Submit via BP Logix Submit via BP Logix Enter in form: Enter in form: Title, year vs. semester Title, year vs. semester Paste and attach short and long abstracts Paste and attach short and long abstracts Attach Attach Narrative – 10 page limit Narrative – 10 page limit Background data Background data CV – 4 page limit CV – 4 page limit Letters of endorsement Letters of endorsement

Process Comment box Comment box Initial any comments Initial any comments Fill in names of chair and dean Fill in names of chair and dean Send to chair Send to chair Chair determines needs for replacement Chair determines needs for replacement Dean certifies replacement costs, evaluates proposal Dean certifies replacement costs, evaluates proposal Replacement costs not to review committee Replacement costs not to review committee

Abstracts Audience Audience 3 sentences: Provost, System officials, Regents. Should be formal and sell the project 3 sentences: Provost, System officials, Regents. Should be formal and sell the project 300 words: Chairs, deans, reviewers 300 words: Chairs, deans, reviewers

Narrative Your audience will mostly NOT be in your discipline – don’t make them cranky! Your audience will mostly NOT be in your discipline – don’t make them cranky! Topics Topics Goals (and rationale) Goals (and rationale) Location Location Schedule Schedule Procedures Procedures Benefits Benefits Evaluation Evaluation

Background Data Years of service Years of service Leaves of absence Leaves of absence Grants applied for (include any potential outside funding) Grants applied for (include any potential outside funding) Significant contributions to teaching, scholarship Significant contributions to teaching, scholarship Qualifications for project Qualifications for project Semester or year sabbatical? Semester or year sabbatical?

CV, Letters of Endorsement CV CV 4 page limit 4 page limit Tailor to support sabbatical project(s) Tailor to support sabbatical project(s) Letters of endorsement (chair, colleagues) Letters of endorsement (chair, colleagues) Important for setting context Important for setting context Confirm claims in proposal Confirm claims in proposal

Review Process Screening Committee members read independently and rank proposals Screening Committee members read independently and rank proposals Rankings discussed in review meeting, recommendations made to Provost Rankings discussed in review meeting, recommendations made to Provost Deans and Provost meet to consider Screening Committee’s rankings, chair and dean evaluations, and financial logistics Deans and Provost meet to consider Screening Committee’s rankings, chair and dean evaluations, and financial logistics Provost forwards recommendation to UW- System Administration Provost forwards recommendation to UW- System Administration Announced December B.O.R. meeting Announced December B.O.R. meeting

Screening Committee Sabbatical Review Committee Sabbatical Review Committee Tenured faculty from URCA Council Tenured faculty from URCA Council Chaired by Asst. Vice Chancellor for Research and Sponsored Programs Chaired by Asst. Vice Chancellor for Research and Sponsored Programs

Screening Criteria Rate only on merit Rate only on merit Will it afford the applicant significant professional growth/renewal? Will it afford the applicant significant professional growth/renewal? Goals clearly stated/hypotheses supported? Goals clearly stated/hypotheses supported? Does vita suggest activity is appropriate and possible? Can it be accomplished? Does vita suggest activity is appropriate and possible? Can it be accomplished? Potential for enhanced professional recognition for applicant and UWEC? Potential for enhanced professional recognition for applicant and UWEC? How will accomplishment of goals be assessed? How will accomplishment of goals be assessed? Does it address any of the Regents’ priorities? Does it address any of the Regents’ priorities? What is major benefit? What is major benefit? Numerical rating tallied, discussed in meeting Numerical rating tallied, discussed in meeting

Types of Projects Should include a component of scholarship Should include a component of scholarship Avoid activities that can be perceived as primarily benefitting the department as opposed to the individual faculty member Avoid activities that can be perceived as primarily benefitting the department as opposed to the individual faculty member Regents’ emphases are not the primary criterion, but point them out if they apply Regents’ emphases are not the primary criterion, but point them out if they apply

Some Key Rules A privilege, not a right A privilege, not a right Sabbatical salary + grants/awards < salary Sabbatical salary + grants/awards < salary Exception: extra cost reimbursement (travel, additional living expenses, etc.) Exception: extra cost reimbursement (travel, additional living expenses, etc.) No paid employment, including Winterim “unless stipulated as condition of leave” No paid employment, including Winterim “unless stipulated as condition of leave” Come back or pay back Come back or pay back Final report Final report

Reporting Report on sabbatical due within 2 months Report on sabbatical due within 2 months March 1 or October 15 March 1 or October 15 To chair, copied to dean, provost, ORSP To chair, copied to dean, provost, ORSP Review goals, describe accomplishments Review goals, describe accomplishments

Semester vs. Year Year sabbaticals make semester sabbaticals possible (35% salary savings) Year sabbaticals make semester sabbaticals possible (35% salary savings) Scope of project should match time requested; otherwise length not part of evaluation criteria Scope of project should match time requested; otherwise length not part of evaluation criteria Personal advice: do the year if you can Personal advice: do the year if you can BUT if year is approved, can’t be changed back to a semester BUT if year is approved, can’t be changed back to a semester

Funding Extramural grants – consult ORSP early Extramural grants – consult ORSP early Internal sources Internal sources URCA URCA Every other year Every other year $3000 travel, services, supplies $3000 travel, services, supplies $1250 summer stipend $1250 summer stipend Other options in some circumstances Other options in some circumstances Small Research Grant (any time) Small Research Grant (any time) Workshops and Special Projects Travel (first of month, 6 wks lead time) Workshops and Special Projects Travel (first of month, 6 wks lead time) Income can’t exceed regular salary Income can’t exceed regular salary