Diploma in Management & Leadership Level 5 Week- 2 Principles of project management By Anjum Sattar 25-Feb-16 Water Only 1

Aims and Objectives. Aim (s) Introduction to the range of standard approaches used to manage projects the use of Bodies of Knowledge in project design and management how to select and tune project methodologies and life cycles for a specific project Objective(s ) Learner will be able to…. how to use different project management approaches and methodologies. 25-Feb-16 2

Background Knowledge What do we know about Project Management 25-Feb-16 3

The importance of support and resources Everyday process management is often represented by a simple diagram: Inputs → Process → Outputs The inputs are materials, people, equipment, premises, energy and other resources that are needed for the process to take place. The process is how you go about doing it. The outputs are what you are manufacturing or producing.. 25-Feb-16 4

The importance of support and resources 25-Feb-16 5

Activity 25-Feb-16 6

Types of support and resources 25-Feb-16 7 Support and resources can take many forms. The main categories to consider are those described below. People. People are often considered the most important resource in a project — you need to think about their experience, skills, energy and personal qualities. It is often necessary to bring in specialist expertise to a project team, such as finance, HR or marketing experts. Alternatively, you may have to contract out specialist tasks — for example, a feasibility study for the development of an existing building. You may also need to identify ‘project champions’ who will promote the project benefits, either formally or informally, to ease acceptance of the project outcomes. Finance. This is necessary for any project — you need to consider the money needed at different stage

Resources 25-Feb-16 8 Time. This is not always considered as a resource, but has a significant effect on what you can achieve. Information. This includes information about processes, products, markets, risks, etc. Equipment. This includes machinery, vehicles, computers, etc. Materials. These are consumed by the process. Services. These could include use of premises and office services, also transport, accommodation, etc. Support tools. For example, software for planning and managing the project, intranet tools for projects that are geographically spread. Energy. Power and light are more important in some types of project than others.

Pressures on resources 25-Feb-16 9

Factorial estimating 25-Feb-16 10

PERT / Network diagram Sebastian Nokes and Ian Major (2003) said ‘A Network diagram is a graphical representation of project structure. Project Evaluation and Review Technique (PERT) is a planning method that uses network diagrams and project managers commonly use the terms PERT chart and network diagram interchangeably. A network diagram contains the same task dependency information as a Gantt chart makes it more useful for communicating individual task timing and so project plans for general discussion are usually presented in Gantt chart format. Nonetheless, network diagrams are useful for project planners because it is much easier to see project structure (dependencies and groupings of tasks) on a network diagram. Most project planning software can represent the information in both ways and you should use whichever representation suits the task in hand.’ 25-Feb-16 11

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Gantt charts 25-Feb-1625-Feb-1625-Feb-16 13

WBS Sebastian Nokes (2003) said ‘ A work breakdown structure is the easiest place to start with project planning. It is an enhanced list of all the activities of all the activities of the project. The enhancements explain how the project is broken down into tasks, groups of associated tasks and sub-projects, and they also give some information about effort or duration. 25-Feb-1625-Feb-1625-Feb-16 14

WBS 25-Feb-1625-Feb-1625-Feb-16 15

Useful resource to enhance understanding in project appraisal    CMI Unit 5004 book  Youtube.com  Wikispaces.com / bradrc   ACCA F9 book of Kaplan, BPP 25-Feb-16 16

Bibliography Baguley Phil (1999) Project Management, first edition, Page 10, 47 Barbara Allan (2004) Project Management first edition page 9, 48, 49 published by Facet Publishing. Howard Barnett (1996) Operations management second edition, page 18, Published by Macmillan Press Ltd Koontz Harold and Heinz Weihrich (1990) Essentials of Management fifth edition page 392,46,47,5 Published by McGraw-Hill, Inc. 25-Feb-16 17

25-Feb-16 Assignment discussion Summary. Q & A 18

25-Feb-16 Next Session. In Next Session we are going to Learn …… Project methodologies Tuesday 7/3/2012 9:30 – 12:30 19