How to Conduct Meetings A Lay-Leader’s Guide to Success

Contents Determine Need for Determine Need for Meeting Meeting Calculate Cost of Meeting Calculate Cost of Meeting Get Started (Goals, Purpose, Attendees) Get Started (Goals, Purpose, Attendees) Conduct Meeting (Minutes, Focus, Discussion) Conduct Meeting (Minutes, Focus, Discussion) Follow-up (What Next) Follow-up (What Next)

First Things First Do you really need a meeting? Do you really need a meeting? Can this be done any other way? Can this be done any other way? One on one over lunch One on one over lunch A Quick phone call or A Quick phone call or Meetings can be expensive Meetings can be expensive Work hours--Calculate combined salaries of attendants + annual overhead + various costs / Working hours per year (2080) Work hours--Calculate combined salaries of attendants + annual overhead + various costs / Working hours per year (2080) After hours--Calculate cost of being away from family or other functions After hours--Calculate cost of being away from family or other functions

Calculate Cost Of Meeting Combined Salaries + Overhead + Costs / Work Hours per Year Double Click above and enter your own numbers to calculate. Overhead is equal to company or church overhead per year. Additional Costs are associated w/ Briefing Rooms, Refreshments, Paper, Equipment and etc.

What is Non-Financial Cost Intangible costs include Intangible costs include Missed Time with Family Missed Time with Family Fuel Fuel Bumping Schedules Bumping Schedules Reaction Time Reaction Time Frustration Frustration

Who Do You Need to See? Meetings can be one-on-one Meetings can be one-on-one Focus on key player Focus on key player Meet entire group Meet entire group Get involvement of all Get involvement of all Meet sub teams Meet sub teams Focus on tasks Focus on tasks

Purpose Have goal in mind Have goal in mind What do you want to accomplish? What do you want to accomplish? What does success look like? What does success look like? How do you know when you are there? How do you know when you are there?