Accounts Payable Presentation Invoice Procedures-Year End Deadlines August/September-Calendars FM Signature Authority Form

FY15 Invoice Deadlines There are a couple of weeks left in FY15 and the Business Office would like to remind you to please: Meet the Tuesday deadlines for Thursday check cycles Forward all invoices to AP for Processing (i.e. Wal-Mart receipts, HEB receipts, Jason’s Deli, etc.) If an invoice pertains to an open PO, note on the invoice if it is a “Final” invoice. This will close out PO balance. Route original signatures/approvals to AP within 3 business days. Call if you have any questions about pending invoices

Accounts Payable/Travel Deadlines – August 2015 August 2015 SundayMondayTuesdayWednesdayThursdayFridaySaturday AP Check Cycle 71/ AP Check Cycle AP Check Cycle AA Roundup AP Check cycle FINAL FY2015 AP check cycle 28 Departmental Signature Authority Form Due End of Fiscal year, Purchased items rec’d after today will be expensed in FY2016 (charged to FY2016 budget)

Accounts Payable/Travel Deadlines – September 2015 September 2015 SundayMondayTuesdayWednesdayThursdayFridaySaturday Aug 30Aug AP Check cycle LABOR DAY HOLIDAY 8 FY2015 TRAVEL deadline All travel vouchers, DUE, including mileage request, travel reimbursements for travel prior to 8/31/ AP Check cycle 11 FY 2015 AP Deadline – All vendor invoices DUE, including construction and items/services received prior to 8/31/ AP check cycle AP Deadline – Final payment of FY2015 pending items 18 College Wide Professional Development Day AP Check Cycle-FY

Financial Manager Signature Authority Form Alert Notice regarding signature authority form will be sent out this week. Please submit the completed form by the deadline indicated on the Alert Notice. This form is for the new fiscal year – It should have FY2016 in the title Please contact Maricarmen Ramirez at X4609 if you have questions

Thank you 1.Please remember that all items received, services rendered and travel occurring on 8/31/15 or prior must be processed for payment with FY2015 budget 2.Any items received, services rendered and travel occurring after 9/1/15 will be processed with FY2016 budget