Grade 3 Midyear Promotion (GTMYP) Screencast Training Session Program Guide:

What is the grade 3 midyear promotion (GTMYP)? An assessment that complies with the established criteria of the Florida’s public school student progression law. Students must demonstrate reading proficiency as required by Section , Florida Statute. Students may take the GTMYP only one time during this administration window. Offered November 12-13, ITBS Complete Battery, Form C, Level 10. All materials must be returned at the conclusion of testing and may not be stored at the school site. Program Guide 4

Ways to Demonstrate Reading Mastery for Grade 3 Promotion Spring 2013 FCAT 2.0 Reading test or, Spring Grade 3 Student Reading Portfolio or, Spring 2013 Alternative Standardized Reading Assessment or, Summer 2013 Alternative Assessment for Grade 3 Promotion or, Grade 3 Mid-Year Promotion Program Guide 4

Students To Be Tested All retained third grade students who met specific criteria on the Summer 2013 Alternative Assessment for Grade 3 Promotion (AAGTP), defined as a percentile rank score at or between the 40 th and 44 th percentile. Retained 3 rd grade students who did not participate in the Summer 2013 Alternative Assessment for Grade 3 Promotion (AAGTP). Students who have demonstrated substantial progress in class and are recommended by their teacher, may participate at the school administrator’s discretion. Program Guide 6

Schedule of Activities November 1View Screencast Training for test chairpersons. November 4Complete the electronic Screencast Verification form at November 4-8Elementary and K-8 Centers: Pick up/order testing materials. Pick up GTMYP materials at TDC by 3:30 pm. November 7Distribute parent letters to all eligible students. November 8Print generic answer sheets via Edusoft. Program Guide 5

Schedule of Activities, cont. November 12Administer GTMYP test to all eligible, retained 3 rd grade students. November 13Make-up administration for the GTMYP, as necessary. November 13-15Scan answer sheets via Edusoft and print student lists. Evaluate students’ eligibility for promotion. November 15Return all GTMYP materials to the Test Distribution Center by 3:30 pm. Fax a written account of any breaches of security or testing irregularities to SAET at Program Guide 5

Schedule of Activities, cont. November 22SAET will principals the School Listing of Student Results. November 27 Notify SAET to override any promotion decisions. December 6Submit Heat ticket on or before this date for all promoted students to establish proper placement. Program Guide 5

Accommodations Accommodations must be provided to: ◦ Students with disabilities (SWD) who have current IEPs ◦ Students with current Section 504 plans ◦ English language learners (ELLs), Levels 1-4 Test MUST NOT be read to students Program Guide 6-8

Accommodations English Language Learners (ELLs) Flexible Setting Flexible Timing Assistance in Heritage Language Dictionary Program Guide 6-7

Accommodations Students with Disabilities and Section 504 Plan Students Flexible Setting Flexible Timing Recording of Answers Flexible Presentation Revised Format (call TDC to request) Program Guide 7-8

Receiving and Preparing Materials for Testing Schools will pick-up/order directions for administration and test booklets. Verify counts of testing materials received using the Packing Slip and Return Form* located in Box #1. Report missing materials immediately to TDC. Contact TDC for additional materials, if needed. Securely store all test materials. *Keep this form and use to return materials. Program Guide 8

Testing Materials Test Booklet ◦ The Complete Battery, Level 10 which contains the Reading Comprehension subtest. ◦ Test Booklets are re-used, so students may NOT write or mark answers directly in the booklets. Edusoft Answer Sheet ◦ Print answer sheets for eligible students. ◦ The 7 digit M-DCPS student ID must be hand gridded. ◦ Student name must be written at the top of the answer sheet. ◦ Students will record answers directly on the answer sheet. Program Guide 8-9

Sample Edusoft Answer Sheet Student 7-digit ID# Begin here Student Name ITBS C Complete Level 10 Reading Comprehension November 2010 Program Guide 9

Training School Test Administrators and Proctors Carefully select test administrators/proctors Training should include: ◦ Students to be tested ◦ School’s testing schedule ◦ Adhering to the Directions For Administration (DFA) ◦ Test Timing and subtest to administer ◦ Providing accommodations ◦ Ensuring optimal testing conditions ◦ Test invalidations Program Guide 10

Distribution & Tracking of Materials Test booklets and Directions for Administration (DFA) are secure materials but do not include security numbers. Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at Use Teacher Count Sheets to account for test materials distributed to test administrators. Test administrators must report discrepancies in counts to test chairperson. Monitor to ensure procedures are being followed in each testing room. Program Guide 11 and 32

Administering the Test Maintain security procedures. Morning administration is recommended. If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment. Program Guide 11-12

Important GTMYP Test Administration Information Reading Comprehension Time LimitsTest Book PagesItem Numbers Part 1*25 MinutesPages 7-13Items 1-20 Part 2*30 MinutesPages 14-20Items *Both parts must be completed to receive a score. Program Guide 11

Absences and Invalidations Record student name on Record of Absences, Exemptions, and Invalidations Form. Make-up sessions can be given any day during the testing window. In the event of an invalidation of a group of students, call SAET, at , immediately. Program Guide 12 and 31

Damaged Test Booklet or Answer Sheet Procedures Transfer all student identification information and student responses onto a new answer sheet and shred the damaged document. Verify that all transferred information has been correctly gridded and process for scoring. Test booklets that become soiled due to illness should be reported to SAET at and securely destroyed at the school site. Write “DAMAGED” across the front of any test booklet which is damaged or written on and return it to the TDC as directed. Program Guide 13

Scanning Answer Sheets and Printing Results Answer sheets will be scanned via Edusoft. Only the GTMYP designee will have access to the GTMYP Edusoft folder. Print a student list from each scanning session, showing each student’s number correct score (raw score). A student must obtain a raw score of 24 or higher in order to be considered for promotion. Program Guide 13-14

Promoting Students At the end of the testing window, the District will provide a listing of student results to each school. Please, verify that all students tested at your school are included. The District will promote students who have met the GTMYP criteria. Schools may override promotions by contacting SAET. By December 6 th, schools must submit a Heat ticket for each student to be promoted to establish proper placement. Direct each Heat Ticket to “Ask ITS a question” Attention: Ms. Clara O Reilly, Registrar, Home Education, Federal and State Compliance Office. The Heat tickets must include the following: Student Name Student ID Effective Date Homeroom

Returning Testing Materials Place the originals of the following completed forms in a return envelope, in Box 1 and retain copies for your records. TDC Packing Slip and Return Form All Record of Absences, Exemptions, and Invalidations forms All Teacher Count Sheets School Procedural Checklist Program Guide 14-15

Sample TDC Packing Slip and Return Form Complete this portion to return material s. Program Guide and 33

Reminders Complete the GTMYP Screencast Verification Form at to validate your training. Review the student listing of results and fax to SAET with promotion decisions recorded for each student.

Sources of Information Administration of the GTMYP Ms. Mayda Cabeza, Director I Request/Pick Up/Return Materials Ms. Magaly Hernandez, Supervisor I Edusoft Ms. Thomasena Johnson-Hudson (Edusoft) Ms. Linda Trupia, District Supervisor (M-DCPS) Program Guide 35