Procurement Card Procurement Card Overview FY2015

Procurement Card Overview The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director. Monthly limit - $5,000 Transaction limit - $2,000 Procurement cards should be kept in a secured location. Pre-approval should be obtained by school principal before use by school staff. The transaction limit or monthly limit may be temporarily increased upon request by ing Dawn Vastola.

Authorized Purchases Items not on the CCSD Bid List - found on the Procurement Services web page. Exceptions to the bid list are: Office Supplies – All Office Max orders must be made on the procurement card (except SPLOST and Capital Outlay expenditures) Art Supplies bid vendor Custodial Supplies bid vendor Other bid vendors allowed and listed in Procurement Card Manua l

Unauthorized Purchases Personal purchases, money orders, or cash withdrawals Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift. Employee travel expenses – when paid by county allotment funds. Refer to Travel Procedures on the Financial Services Portal intranet support site.

Unauthorized Purchases Sales Tax Capital Outlay – any equipment or non-expendable property with a unit cost of $1,000 or more and an expected useful life of longer than 2 years Includes all computers, iPads, printers, interactive white boards and LCD projectors regardless of cost. Purchase should be made from Procurement Services approved bid list. Purchases using bond funds, SPLOST money (with the exception of pre-approved purchases from the Finishes Account for new schools or schools with additions) or fire loss purchases. Items on the CCSD bid list –exceptions under authorized bid vendor listed in the Procurement Card Manual. The purchase of any type of service.

Lost or Stolen card Call Bank of America – and contact both Damaris Whyte, , and Dawn Vastola, or Request a Procurement Card Complete form FS-410 and send to Damaris Whyte in Procurement Services, Address change or card cancellation Damaris Whyte,