CIRCA Manual WHY this document  Transfer of minimal know-how necessary to the management/administration of CIRCA.  Intended to draw attention to the potential available and the fact that it is underused.

CIRCA For whom it is intended  Countries taking on the EU Presidency for the first time.  Countries which plan to encourage the use of the functions/services available via CIRCA.

CIRCA Communication Information Resource Centre Administrator is an extra-net tool tuned to Public Administration needs. It enables a given community, geographically spread across Europe, to maintain a private space on the Internet where it can share information and documents, participate in discussions and be used for various other purposes.

CIRCA  Interest Groups  CIRCA is organised around Interest Groups i.e. a private workspace for a group of people that need to collaborate to achieve common objectives and tasks.  Although all I/G have access to the same set of functionalities, the environment is fully customisable for a given I/G and the information is restricted to the ‘members’ of that specific I/G.

CIRCA Functions/services available  Information;  Library – contains all documentation organized in sections and sub-sections with multilingual content, documents available in one or more versions;  Directory – list of members and contacts;  Events – facilitates scheduling, organising and divulging meetings;  ;  Search;  HELP – online help.

Functions/services available Virtual MEETING  facility restricted to IG members where views and opinions can be exchanged in interactive, real time mode;  any member can join in a virtual meeting;  the setting up and opening of a virtual meeting is normally the responsibility of the Leader;  easy access tool once it avoid the physical displacement of the members.

CIRCA IMPORTANT Information transmission between two Presidencies 1.Definition in due time of a Leader –the member who acts as chair or moderator in CIRCA. 2.Transfer of know-how 1.Portugal will produce a comprehensive manual till the end of our presidency

CIRCA Transfer of know-how Why? 1.Promote the tool/manger use, since the beginning of the new presidency, once it will be the privileged way to available all the information produced by each Presidency, with alerts system incorporated. 2.Preferred resource for contact. 3.Contacts management. 4.Inscriptions management. 5.Virtual Meeting.