Managing Your Data: Assign Descriptive File Names Robert Cook Oak Ridge National Laboratory Version 1.0 Review Date.

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Presentation transcript:

Managing Your Data: Assign Descriptive File Names Robert Cook Oak Ridge National Laboratory Version 1.0 Review Date

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Overview Definition of module Background File names should reflect the contents of the file and include enough information to uniquely identify the data file

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Relevance to Data Management Clear, descriptive, and unique file names may be important later when your data file is combined in a directory or FTP site with your own data files or with the data files of other investigators. File names that reflect the contents of the file and uniquely identify the data file enable precise search and discovery of particular files.

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Dilbert’s file naming convention

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Assign descriptive file names File names should be unique and reflect the file contents Bad file names Mydata 2001_data A better file name bigfoot_agro_2000_gpp.tif BigFoot is the project name Agro is the field site name 2000 is the calendar year GPP represents Gross Primary Productivity data tif is the file type – GeoTIFF

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11

Biodiversity Lake Experiments Field work Grassland Biodiv_H20_heatExp_2005_2008.csv Biodiv_H20_predatorExp_2001_2003.csv Biodiv_H20_planktonCount_start2001_active.csv Biodiv_H20_chla_profiles_2003.csv … … Organize files logically Make sure your file system is logical and efficient From S. Hampton

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 References and Resources Hook, Les A., Suresh K. Santhana Vannan, Tammy W. Beaty, Robert B. Cook, and Bruce E. Wilson Best Practices for Preparing Environmental Data Sets to Share and Archive. Available online ( from Oak Ridge National Laboratory Distributed Active Archive Center, Oak Ridge, Tennessee, U.S.A. doi: /ORNLDAAC/BestPractices-2010 Borer et al Some Simple Guidelines for Effective Data Management. Bull. of ESA 90:

Module Template: Subtitle; Version 1.0, Reviewed 9/15/11 Other Relevant Modules List modules that are related