Information Technology Committee Report ICAOS Annual Business Meeting September 13, 2005

IT Committee Members Harry HagemanOhio Ron HajimeHawaii Lei TupouAlaska David GuntharpArkansas Joe KueblerGeorgia Charles PlacekNorth Dakota (Ex Officio)

Technical Assistance RepArea Charles PlacekNorth Dakota Dori EgeArizona JAD GroupReps from each region Paul BrownArkansas Sheila PerryNational Office

Goals Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission Satisfy the requirement of the Compact enabling legislation to create an offender tracking system

Goals, cont. Improve accuracy of the data transferred between states. Reduce the time required for communication between states. Create a system that is capable of interfacing with existing case management application. Provide a web-based application that can be accessed ICAOS member states. Allow victims and other members of the public to be able to search the database of active offenders and view a portion of the information.

What has been done? JAD Session II Four regional IT representative meetings Harry Hageman conducted state assessment for readiness Softscape conference calls IT Committee conference calls Weekly status meetings with Softscape

What has been done? Daily correspondence between National Office and Softscape Articles written and published Presentations to organizations and states Transitioned from contracted Project Manager to staff member Sheila Perry Hired Xavier Donnelly as Commission staff member

Website Stats 181,550 hits in 4 month period Nearly 1500 per day Texas has 12% of hits Huntsville, TX Forms page receiving the most hits

NACIS Report ICAOS Annual Business Meeting September 13, 2005

NACIS Demo Log in / Queue Search for User / User Profile Find Offender / Offender Profile View Transfer Request / Signature Forms  Cases & Offenses  Residence & Employment  Attachments  Save & Submit / Log off Log in as Supervisor / View Queue

What Next ? PhaseDates User Acceptance TestingThrough 11/15/2005 Revisions & Documentation Through 01/05/2006 Available for Training01/06/2006 Estimated Production Date?

Timelines

Train the Trainer Who will you send? How will they train other users? How much time is needed for end user training? Self-learning application?

Legacy Data Transfer Process Create user files and transmit to Softscape Receive unique user id file from Softscape Create legacy CSV files (3 of 16) Add unique user id Cleanse Transmit to Softscape Gap issues?

Decisions to be made? Training dates ? Deadlines for submitting user data? Deadlines for submitting legacy data? System Integration? Production start date?

NACIS – Add User

Offender Group File Name NACIS System * UsersUsers[ST].csv (4) Offender Group File Name Offender Demographics* OffenderDemo[ST].csv (6) Offender Aliases OffenderAlias[ST].csv Offender States and IdsOffenderStateIds[ST].csv Offender Green Card & Visa InfoOffenderCountryIds[ST].csv Transfer Request Group File Name Transfer Request Info* TransferRequests[ST].csv (9) Transfer Request Cases InfoTransferRequestCases[ST].csv Transfer Request Offenses InfoTransferOffenses[ST].csv Transfer Request Residence InfoTransferReside[ST].csv Transfer Request Employer InfoTransferEmployer[ST].csv Transfer Request Reply From Receiving StTRReply[ST].csv TR – Case Closure NoticeTRCaseClosure[ST].csv TR – Notice of Departure / ArrivalTRDepart[ST].csv TR – Violation ReportTRViolation[ST].csv TR – Progress ReportTRProgress[ST].csv TR – Action RequestTRActionRequest[ST].csv Legacy Files

Example: offenderDemo[OH}.csv FirstName,LastName,DOB,Gender,Race,SSN NICHOLAS,KLINGLER,5/3/1980,m,w, KEVIN,TRAPP,11/5/1968,f,b, SHAWN,WYNN,4/19/1972,m,w, IMAN,ALEXANDER,2/22/1981,f,b, YUSEF,ALI,6/7/1979,m,w, JOHN,KUSS,2/16/1959,f,b,

Implementation Process? Dates? Compliance? Help desk support?

Questions ?

Contact Interstate Commission for Adult Offender Supervision PO Box Lexington KY (859) Phone (859) Fax Commission Website