2  New Innovations Login  Username: incomingtrainee  Password: itrainee  Do no change password.  No need for generic incoming trainees within individual training programs.  Any generic incoming trainees (other than the above) found on any of the incoming checklists will be removed from the checklist. Ni Generic Incoming Trainee

Onboarding Checklist – Trainee 3  On the top of the Welcome Screen  Shows Due Date and Progress  Click “View My Checklists”

4 Onboarding Checklist – Trainee Expanded Checklist Collapsed Checklist

5  Go to:  Personnel > Checklists > Onboarding Onboarding Checklist - Program Level

6  Click “People” to view your incoming trainees. Onboarding Checklist - Program Level

7  Step’s Initial Status.  When something has been uploaded, awaiting for confirmation. Step can be sent back to trainee if incorrect document was uploaded.  When step has not been completed by deadline.  Step has been satisfactorily completed. Checklist Step Status Explanations

8 ChecklistDistributedDue Date GME Incoming Trainee PacketMarch 22 nd April 15 th Human Resources PacketApril 15 th June 26 th OSHA Pre-Orientation RequirementsApril 15 th May 11 th Additional Employment RequirementsApril 15 th June 26 th ACGME RequirementsApril 15 th June 26 th MDOffice/eCare Coursework May 18 th (tentative) June 26 th (tentative) Only those programs who rotate at the Veteran’s Affairs Medical Center: VAMC RegistrationTBD GME Distributed Checklists Distribution Dates & Due Dates

9 Documents To Be Mailed  Employment Contract with original signatures (Mailed Back to PROGRAM)  Authorization of Release of Information  Library Service Form  Master Consent Form  Professional Standard of Conduct  EVMS Parking Form  Virginia Temporary License Application  Form B/ECFMG*  Medical School Diploma*

Incoming Packet Checklist 10  Library Service Registration  Contact Information Sheet*  Upload Passport Size Photo*  Upload Federal/State Issued ID Card*  Upload Social Security Card*  Non- US Born Documentation*  Statement of Professional History*  Residency Radiation Exposure Form*  Employment Contract  NPI Application*  Shirt Size for Orientation*  NI Data Field *  Virginia Temporary License Application  Master Consent and Release of Information  Authorization for Release of Information  EVMS Parking Form  Professional Standard Of Conduct

 Form B  Med School Diploma  ECFMG Certificate  Transferring Verification*  Bloodborne Pathogen Training*  EVMS HIPPA Policy/Procedures  EVMS Resident Compliance Module*  NPI Location Update Additional Employment Requirements Checklist 11

 Contract Received  Action Sheet Submitted  Received Form A  Received Medical License Application  Received Form B/ECFMG  Received Medical Diploma Incoming Trainee ADMIN Checklist 12  License Submitted to Board  License Received  DMAS Application  PMP Upload  PECOS Sent  Verification of GME Training Received  EVMS Address

13 Changes  ERAS Push to New Innovations – Monday 21 st  No Open Enrollment  GME Admin Checklist  Timeframe to process paperwork prior to Ni Checklist deadline: 2 business days  All things overdue will get a notification to complete at Orientation  PECOS – template to Coordinators  PMP – Unsure of process yet  PALS – Standardized process

Primary Contact  Environmental Safety – Kristi Olivar  GME Requirements – Candice George  Human Resources – Matthew Orzell  MDOffice/eCare – eCare Security  Occupational Health – Heather Singleton, RN, MSN  TCLS – Sasha Edwards  Visa Process – Teracia Davenport

MDOffice/eCare Requirements  MDOffice Assistance  T:  eCare Security   In SNGH  Sean Alcos – eCare Physician Liaison & Support  T: 

Human Resources  Matthew Orzell  E:  Teracia Davenport   T:  F: Contact Matthew Orzell to schedule time for trainees to visit Human Resources to review their incoming paperwork and show their original IDs.

Environmental Health & Safety  Kristi Olivar  Occupational Safety Officer  T:  F:  E:

TCLS Courses/Requirements  Sasha Edwards  Tidewater Center for Life Support Training  T: 

Occupational Health  Heather Singleton  Director, Occupational Health  T: /5870  E: