Managing data through visual aids. Visual aids

What are visual aids visuals are pictorial representation other than text(words) used to convey meaningful information to an audience. come in a variety of forms from physical objects, photographs and maps to slides.

Why we use visual aids  Increases comprehension: By clarifying difficult or abstract information By illustrating relationships between information By organizing information for clarity and access  Gains attention: By emphasizing key information By highlighting specific information

 Visuals establish authority: By evoking a sense of accuracy and professionalism  Visuals communicate with a broader audience: By being understood by diverse groups

Advantages  conveys what words cannot.  Explain abstract concepts.  Aid retention of information.  Maintain audience interest.  Enhances credibility

Types of visual aids  Graphs  Charts  Line chart  Pie chart  Bar chart  Histograms  Grantt chart  Tables  Models  Objects  Drawings  Photographs  Speaker’s Body  Slides and video footage  Etc.

Communicating information through charts A chart is a graphical representation of data, in which the data is represented by symbols like bars in bar chart, lines in line chart, or slices in pie chart.

Pie chart  Circular charts that represent divisions within a whole.  Represent percentages by dividing into representative sections.

Line chart  Two-dimensional scatterplot of ordered observations.  Observations are connected following their order.

Bar chart  Chart with rectangular bars.  Lengths proportional to the values that they represent.  Bars can be plotted vertically or horizontally.

Flow Chart  Depict a process or a procedure.  Can be useful for solving problems.

Communicating information through tables Represents Data in Rows and Columns. SSnNameDesignationSalary Himanshu bhagatH. R. Manager Kazi M. RahmanSoftware Developer Lal Bahadur MishraProject Manager Rakesh R. ChoudharyClerk20000 Employee Details of APOCALYPSE Softwares

Communicating information through Diagrams Context Diagram ( Online Hospital )

Tips for using visual aids  Make them relevant to the text.  Consider appropriate size.  Keep them simple and uncluttered.  Consider transnational audiences.  Consider visuals during revision.

 Keep them simple- should be straightforward.  Make sure visual aids are large enough.  Use Fonts that are easy to read.  Use visuals to reinforce information without overwhelming it.  Narrate the visual as you present it.  Don’t Use too much text.  Don’t Use excessive artwork.

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