County Road Administration Board th Annual Road Design Conference Local Agency Procurement and Selection Process for Professional Engineering Consultant Services Spokane WA November 5, 2014

Requirements for Hiring Consultants LAG Manual Chapter 31 – Advertisement Once a week for two weeks Title VI – Short List Criteria relevant to project Limit to no more the 3 if at all possible – Interview Phone interview OK for simple projects In person for more complex – Indirect Cost Rates Required for all consultants

Contract Requirements LAG Contract – Negotiated Fee – Use Required LAG Manual Forms – Include all Applicable Exhibits

Scope of Services Scope Development – Are you on the same page? – Details tasks – Outlines Deliverables – Sets Expectations – Complexity should match project – Only as good as the effort that goes into it

Budget Development Budget – Ties to Scope – Project hours/costs by task by person/classification – Used to prepare budget (exhibit D-2) – Only as good as the Scope

Delivery Schedule – Ties to Scope and Budget – Documents Delivery Expectations and Commitments – May include review turn around durations – Used to plan effort

Success Factors Work as Team Keep as simple as possible Scale all elements to project complexity and size Communicate Goals are the Same.. On time on budget

Questions Aaron Butters, PE Senior Project Manager LOCHNER th Avenue SE, Suite 100 Lacey, Washington Phone: Mobile: Al King, PE Sr. Project Manager LOCHNER th Ave SE, Suite 100 Lacey, Washington Phone: Mobile: