Effectively Managing Time

Introduction “You will never go beyond your dreams” Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Training Norms Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Agenda To be set with course members Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Contents  Key Values  How does the Brain work ?  Importance-Urgency Grid  Time Management Roadmap  Time Management techniques The elephant techniqueThe Project mindset  Time Management Tools ValuesGoalsKey AreasTasksActivities Paradigm shiftPro-Activity Effectiveness Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Key Values Effectiveness Paradigm shift Pro-Activity  Knowing the objective  Trying to find better means  Story of Train & children  Story of sweets & 2 ladies  Story of a man kept out of late  Initiative  Non-Reactive Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

How Does the Brain work? Level of consciousness:  Conscious Mind: - 1 or 2 actions at a time max.  Pre-conscious Mind: - 7 or 8 issues revolving/ boiling  Sub-conscious Mind: - 100s of issues Write down your mind exercise Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

The Time Matrix Crises Pressing problems Deadline-driven projects, meetings, preparations Preparation Prevention Value clarification Planning Relationship building True re-creation empowerment Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, presenting matters Many popular activities Trivia, busywork Some phone calls Time wasters “Escape” activities Irrelevant mail Excessive TV UrgentNot Urgent Important Not Important Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

A statement which sets our future direction /Long Term Goal Time Management Roadmap Vision A statement which sets the purpose or fundamental reason for existence/ Short Term Goal Mission Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Time Management Roadmap A future target or end result that we wish to Achieve/A Dream With A Deadline Goals A desirable specific output or result which should be SMART Sub-goal Objective Specific Measurable Ambitious Realistic Time Bound Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Time Management Roadmap Discover your self SWOT, what you are better in according to your values Set your own goals Those that matches your SWOT & vision Plan Yearly, Monthly, Weekly Make Actions To do list, then review Values Goals Key Areas Tasks Activities Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Time Management Techniques The Elephant Technique: The project Mindset:  Big Huge TASK  At end of year  Gets big when coming near  Usually pushed to next year Divide into Sub-tasks over small period  Task that involves others  Requires work phases  Involves resources planning Project Planning technique Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools

Time Management Tools Dump Area: Introduction Training Norms Agenda Contents Key Values Brain Mechanism Time Matrix Time Roadmap Time techniques Time Tools Developing a bucket or a tank of thought, worries, tasks and actions to free the pre-conscious Define Your Key Areas: Start with the big rocks.. Set Your own goals: SWOT Analysis Vision formulation Goals setting Agenda: Yearly Planner Monthly/weekly Planner To do list

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