Procurement Basics for Office Professionals NACOP Workshop, August 18-19, 2010 Mr. Gerald Brunson Deputy Area Director, Business Management South Atlantic Area

2 Table of Contents General Policies and Procedures Mandatory Sources Sole Source Justification/Requirements Purchasing Refreshments Ethics Summary Q & A

3 South Atlantic Area General Policies and Procedures Authorization to Purchase Funds Availability Government Purchase Card –Cardholder Roles –Purchase Limits –Splitting Requirements –Documentation Buying Green

4 South Atlantic Area Mandatory Sources On-Hand Stock Excess Personal Property Federal Prison Industries Ability One (formerly JWOD) –Severely Blind/Handicapped –GSA Advantage On-line Shopping Service Federal Supply Schedules –

5 South Atlantic Area Sole Source Justification What is a sole source? Is competition and a justification required?

6 South Atlantic Area Purchasing Refreshments Awards Ceremony Cultural Awareness Ceremony Training Nongovernmental-Sponsored Conference Hosting a Formal Conference Routine Agency Meeting at Outside Facility Emergency

7 South Atlantic Area Ethics Authorized/Unauthorized Purchases Improper Purchases –Unauthorized –Incorrect Sole Cardholder Use Single Purchase Limit Splitting Requirements

8 South Atlantic Area Summary General Policies and Procedures Mandatory Sources Sole Source Justification/Requirements Purchasing Refreshments Ethics Summary Q & A

9 South Atlantic Area Questions, Answers and Feedback Clarifications How Can We Help? Contact your Purchasing Agent/Administrative Officer