Harold Gomes Statistician Office of Migrant Education U.S. Department of Education Annual Performance Report (APR) for CAMP Submission Process ( ), Content, & Clarity

2 Where does it all start ?….  Series of laws (GPRA) designed to…  Improve government project management  The GPRA requires agencies to…  Set goals, measure results, and report their progress with integrity  Annual Performance Report (APR) for HEP is the result of GPRA

3  MS Excel for Numerical Data  MS Word for Text Changes to APR Reporting Style Continues in …

4 APR Submission OME has ed 4 files to the grantees on 10/28/2014 from account. 4 Files 1 Performance Report Data Form (MS Excel) 1 Performance Report Text Form (MS Word) 1 HEP Documentation Form (MS Word) 1 Cover Sheet Form(MS Word) Grantees will complete and the FINAL versions of ALL 4 files as 4 attachments in one at by 12/09/2014 (At least 30 days from today) NO submission in G5 as last year!

5 Performance Report Data Form

6 Performance Report Text Form

7 GPRA1 Doc. Form

8 Cover Sheet

9 The Instruction Manual

Questions? Regarding… Submission Process

Additional Resource Dictionary of Definitions

12 Some important GPRA measures of CAMP performance  GPRA1  GPRA2  Success Efficiency Ratio Let’s clear up some confusion…

13 Confusion Cleared! Completer, Withdrawal, Persister, & Returning … Year Break (June 30) Year Break (June 30) APR Year 2 Due Date (November) Year 3 Begin APR A1 Returning New Participants Year 1 New Participants Withdrawal Persister Begin End APR A1APR A2 Enrolled through Add/drop period Budget Period Completers Min 24 credits (semester) or 36 credits (quarter) or higher as defined by the university Year 2 Withdrawal Completers APR Year 1 Due Date (November) Year 2 Returning End Begin APR A1APR A2 Budget Period New Participants Persister Enrolled through Add/drop period CAMP APR Due Date 12/09/2014

Questions? Regarding… Attainer, Withdrawal, Persisters, & Returning Students  This Year (2014)…  Persisters can be counted until the APR due date.  “Completers” must meet the definition by June 30 (end of budget period). APR Due Date 12/09/2014 Definition of Completer Min 24 credits (semester) or 36 credits (quarter) or higher as defined by the university

GPRA1 = 15 GPRA2 = Total no. funded or served (whichever is higher) CAMP first academic year completers Persisters CAMP first academic year completers who continue postsecondary education GPRA Measures

16 GPRA Measures: High & Low Withdrawal Completers who do NOT continue after first year of post- secondary  National Target ( )  GPRA1 86%  GPRA2 85% If you did not serve as No. Funded

Success Efficiency Ratio = 17 $$ from GAN Bottom line: Cost Per CAMP Completer who continues postsecondary… GPRA Measures Total Budget Awarded CAMP first academic year completers who continue postsecondary education

18 Reporting Logistics…  Numerical  MUST enter number  Do NOT leave it blank  Enter 0 for none Very Important

19 Reporting Logistics… Form Header Recap Grantee’s Information

20 APR Data in Excel Password: edit

Let’s Take a Look at the Excel Form…

22 APR: Block A A1: How many students do we have in the beginning of the project year? A2: Where are these students at the end?

CAMP: Knowledge Check 23 Case Scenario #1 Project A is funded to serve 50 students per year. The Project recruited 46 new participants during the budget period (reporting period). 6 students from last year returned to continue in this budget period. These 6 returning students were reported as persisters in previous budget year APR. Additionally, 2 students, who were reported as withdrawal in previous budget year APR, have also returned to this budget period. What are the breakdowns for the beginning of reporting period (Block A1 ) ?  Funded to be served: 50  Actually served: 54  New Participants: (=48)  Returning Participants: 6 (= Persisters of the previous reporting period/budget period)

CAMP: Knowledge Check Case Scenario #2 From the previous question, we observe that Project A is serving 54 students during the budget period (reporting period). Additional facts… 45 students are considered “completers” by June 30 (end of budget period) because they qualify under the definition. Project A anticipates that students who did not qualify as “completers” (54 – 45=9) will all register again for the next budget period (13-14). However, only 5 students have officially registered by APR submission deadline (12/09/2013) What are the breakdowns for the end of reporting period (Block A2 ) ?  Completer: 45  Persister: 5  Withdrawal: 4 (did not officially register or stopped coming to school) – 45 – 5 = 4 Definition of Completer Min 24 credits (semester) or 36 credits (quarter) or higher as defined by the university

25 APR: Block A A3: How many CAMP completers continued post secondary education (i.e., did not drop out after first year)?

26 APR: Block A A4: Are we following up with the CAMP completers ? A5-A7: Where are the former CAMP students?

27 APR: Block A A8 How long does it really take for CAMP completers?

Questions? Regarding Block A

29 Performance Calculation Table $$ from GAN

30 APR: Block B B1: How many students are receiving additional supports? “Other” Unlocked

31 APR: Block B B2: What are the demographics of students?

Questions? Regarding Block B

33 APR: Block C C1: What are the characteristics of the funded project / institution? Please double check

34 APR: Block C C2: What are the characteristics of the personnel? C3: What are the characteristics of assessment?

Questions? Regarding Block C

36 APR: Block E E: How much money are you using in what area? Added the carryover amount ($$) in this table for clarity and automation, while eliminating the manual entry in Question 1 Text Box. Question 2 is now the new Question 1. Minor Change!

37 APR: Block E E: How much TOTAL carryover? Difference in TOTALs explained? Minor Change!

Questions? Regarding Block E

39 APR: Block D D1: Goals of your individual project that you offered in the initial application and its current status… NO Final Row for Cumulative

40 APR: Block D D2: Explain in your own words!..... See Instruction for details D3: If this is your last year of grant cycle…

Questions? Regarding Block D

42 APR: Block E E1: The budget $$. Explain in your own words!..... See Instruction for details

43 APR: Block F F: Explain in your own words!..... See Instruction for details …such as, your current partners, changes to current partners and how it affected you in obtaining the project goals

44 APR: CAMP GPRA1 Doc. Form Provide Evidence of CAMP Completers

45 APR: CAMP GPRA1 Doc. Form Signature that certifies the accuracy of CAMP Completer information Tip: Allocate some time in advance to get ALL the signatures. Don’t wait to the last minute. Some signatories may be in vacation

Questions? Regarding Block E, Block F, and GPRA1 Documentation Form

47 APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

48 APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

49 APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

50 APR: The Cover Sheet Summary of basic information of grantee Signature of accuracy, reliability and completeness of data for the ENTIRE APR

51 Questions Oxford Dictionary of Statistics : “ Garbage in, garbage out: A phrase that reminds us that if the basic data are untrustworthy…then the results of any analysis will be valueless ”