TECHNICIAN / PIC APPLICANT START END Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-14 STANDARD EQUIPMENT LOAN AND RETURN ACADEMIC DIVISION PAGE 1 of 3 1. Fill in the Official Equipment Loan Form 2. Get an Authorized Official Stamp and Signature for Approval 3. PIC receives the complete Official Equipment Loan Forms 4. Check for item(s) availability and condition YES NO 6. Put in the item(s) serial and Asset Tag number in Official Forms 5. Suggest a similar item(s) in stock ACCEPT DECLINE/ NOT AVAILABLE 8. Applicant will verify that they have received the intended item(s), and one copy of the completed form 7. Keep one copy of the completed form for record purposes ITEM LOAN WORKFLOW FINANCE 9. Applicant returns loaned item(s), accompanied with a copy of the original completed form 10. Check returned item(s) are on time and in good condition 11. All item(s) are cleared. PIC will verify in the official forms YES 12. Applicant will pay fine at MMU Finance Dept. Finance will produce Official Receipt for verification NO 13. Verification ITEM RETURN WORKFLOW

Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-14 STANDARD EQUIPMENT LOAN AND RETURN ACADEMIC DIVISION PAGE 2 of 3 Ref. No.DescriptionForm/Report 1Fill in Two copies of the Official Equipment Loan Form.Official Equipment Loan Form 2Applicant to submit the loan form to the supervisor and the supervisor to get the approval from the authorized personnel (Coordinators, Head of Department, Assoc. Dean, Dean). Note: The maximum duration for all equipment loan shall be one week, student may renew the loan by re-filling up the same form and present the equipment to the supervisor for condition checking before renewing the loan. 3The Technician/Person in Charge (PIC) receives the complete Official Equipment Loan Forms. The Technician/ PIC will verify that all important particulars in the forms are completed, including the Authorized Official Stamp and Signature. 4The Technician/ PIC will check for item(s) availability and condition. The Technician/ PIC will notify if there is any anomaly, defects, or incomplete accessory(s) in the requested item(s). 5The Technician/ PIC will put in the item(s) serial and Asset Tag number in Official Forms. If the item(s) does not have any of the numbers, the Technician/ PIC personnel will describe the details of the item(s) such as brand name, model number, etc. 6The Technician/ PIC will keep one copy of the completed form for record purposes. In case that the applicant have lost their copy of the form, the Technician/ PIC can trace the applicant and the loaned item(s) from record. 7The Technician/ PIC will suggest a similar item(s) in stock. Some of the item(s) are the old versions of the requested item(s), but still in good condition. 8Applicant will verify that they have received the intended item(s), and One copy of the completed form. By this time, all the item(s) are handed over to the applicant. The responsibility of the item(s) are now under the applicants’ supervision.

Ref. No.DescriptionForm/Report 9Applicant returns loaned item(s), accompanied with a copy of the original completed form. All of the item(s) loaned to the applicant must be present. Official Equipment Loan Form 10The Technician/Person in Charge (PIC) will check if returned item(s) are on time. This is base on the end-date stated inside the official form. The Technician/Person in Charge (PIC) also will check for returned item(s) condition. The FCM Depot Personnel will check for any anomaly, damages, or missing accessory(s) base on the existing inventory of the item(s). 11All item(s) are cleared. The Technician/Person in Charge (PIC) will verify in the official forms. The forms will be signed by the designated PIC with Official Stamp and Signature. 12Applicant will pay fine at MMU Finance Dept. Finance will produce Official Receipt for verification. The Applicant must mention the Fine Code: at the Finance payment counters. Official Finance Receipt 13The Technician/Person in Charge (PIC) will verify that fine has been paid. The applicant must produce the Official Finance Receipt for verification of Fine payments. Revision: 0.0Effective Date: Version: 1.0 Doc. No: MMU/ACAD/SOP&WI-14 STANDARD EQUIPMENT LOAN AND RETURN ACADEMIC DIVISION PAGE 3 of 3