New Jersey Department of Corrections

Slides:



Advertisements
Similar presentations
MSCG Training for Project Officers and Consultants: Project Officer and Consultant Roles in Supporting Successful Onsite Technical Assistance Visits.
Advertisements

Purchasing Updates Faculty and Staff Presentation Fall Semester, 2010.
Auditing, Assurance and Governance in Local Government
MODULE B - PROCESS B1. ASME Organizational Structure B2. Standards Development: Staff and Volunteer Roles and Responsibilities B3. Conformity Assessment:
RECOMMENDATIONS OF THE STATE TASK FORCE FOR THE PREVENTION OF HUMAN TRAFFICKING RECOMMENDATIONS OF THE STATE TASK FORCE FOR THE PREVENTION OF HUMAN TRAFFICKING.
Working Toward Accreditation Joan Ellison, Public Health Director Mary Margaret Stallone, Director Center for Preventive Services Livingston County Department.
1 Overview of the 2003 Prison Rape Elimination Act (PREA) These materials were developed by The Moss Group, Inc.under cooperative agreement #03P21G1Y4.
OJA Board Meeting 5/10/13 Prevention, detection, response, and monitoring of sexual abuse and sexual harassment.
PREA Prison Rape Elimination Act Community Confinement Audits.
INTERNATIONAL BEST PRACTICES IN ON-SITE INSPECTIONS OF INSURERS Thomas E Power Senior Manager, Emerging Market Practice Bearing Point.
SACS CASI Background Dedicated to advancing excellence in education worldwide, AdvancED provides accreditation, research, and professional services to.
1 Inmate Mental Health Care Legislative Audit Bureau April 2009.
The Prison Rape Elimination Act of 2003 The National Institute of Corrections/ Washington College of Law July 10-15, 2005 Investigating Allegations of.
The Prison Rape Elimination Act of 2003: Implications for Juvenile Justice Agencies Addressing Staff Sexual Misconduct with Youth in Custody Kentucky Department.
Post Award Workshop April 5, Fiscal Responsibilities 1. University Wide Responsibilities Every university employee has a responsibility to ensure.
ISO 9000 Certification ISO 9001 and ISO
Effort Reporting: A Departmental Approach to Meeting Audit Requirements Dianne Valdez, MBA, CIA, CISA, CCSA Enrique Valdez Jr., MBA.
SAS 112: The New Auditing Standard Jim Corkill Controller Accounting Services & Controls.
Accreditation and Proficiency Testing. APT Subcommittee MembershipMeeting Activities 21 members, 15 non- Commissioners Representation: Accreditation bodies.
Purchasing Updates Faculty and Staff Presentation Fall, 2010
Certification of Market Values STEB PROGRAM Briefing Points 2011 Pennsylvania Department of the Auditor General Thomas E. Marks, CPA Deputy Auditor General.
An Auditor’s Perspective
Verification Visit by the Office of Special Education Programs (OSEP) September 27-29, 2010.
TCEQ Auditor Criteria and Third Party Audit Protocol EMS Stakeholder Meeting April 23, 2003.
PTCS Service Provider Review 0 Background RTF assumed responsibility for maintaining PTCS specifications in March 2003  Developed PTCS Service Provider.
Audit and Fiscal Oversight Responsibilities VAVRINEK, TRINE, DAY & CO., LLP December 15,2010.
Lecture #9 Project Quality Management Quality Processes- Quality Assurance and Quality Control Ghazala Amin.
October 30, 2007 TSP Pre-Planning Meeting & Information.
Update on PREA since August 16, 2014 PREA Committee Meeting in Salt Lake City, UT.
U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration USDOT – PHMSA HMEP Grants Major Audit Findings NASTTPO April 25,
Fiscal Monitoring and Oversight Tecumseh Local School District January 8, 2013 Roger Hardin, Assistant Director Finance Program Services (614)
Prison Rape Elimination Act PREA A Brief Overview.
BACKNEXT Georgia State University --- Expenditure Review Executive Summary -- Online Training Online Training for Georgia State University Expenditure.
....providing education and training opportunities of first choice.
National Commission for Academic Accreditation & Assessment Developmental Reviews at King Saud University and King Faisal University.
1 Thank you for visiting our site and welcome to the “Introduction to ISO 22000” Presentation that you requested. For more information.
Department of Human Services
SACS-CASI Southern Association of Colleges and Schools Council on Accreditation and School Improvement FAMU DRS – QAR Quality Assurance Review April 27-28,
QUALITY ASSURANCE MANAGEMENT CONTROLS Chapter 9. Quality Assurance (QA) Management is concerned with ensuring: 1) The information system produced by the.
SMS Planning.  Safety management addresses all of the operational activities of the entire organization.  The four (4) components of an SMS are: 1)
Visit us at E mail: Tele:
Update on events since February 1, 2014 PREA Committee Meeting in Tampa, FL.
 Definition of a quality Audit  Types of audit  Qualifications of quality auditors  The audit process.
Presented by: Jan Stanley, State Title I Director Office of Assessment and Accountability June 10, 2008 Monitoring For Results.
Systems Accreditation Berkeley County School District School Facilitator Training October 7, 2014 Dr. Rodney Thompson Superintendent.
Prison Rape Elimination Act The Prison and the Community.
TOTAL QUALITY MANAGEMENT
CALS Effort Coordination CALS Research Division CALS Business Services May 16, 2007.
August 2, Welcome Who is the TSD Continuous Improvement Team ? What is the work of the TSD Continuous Improvement Team? What is.
1 Community-Based Care Readiness Assessment and Peer Review Overview Department of Children and Families And Florida Mental Health Institute.
Documentation Requirements for Hospital Accreditation -By Global Manager Group.
Welcome. Contents: 1.Organization’s Policies & Procedure 2.Internal Controls 3.Manager’s Financial Role 4.Procurement Process 5.Monthly Financial Report.
An Auditor’s Perspective Jeani Allen Director of Internal Audit.
Responsibilities of Sponsor, Investigator and Monitor
A LOOK AT AMENDMENTS TO ISO/IEC (1999) Presented at NCSLI Conference Washington DC August 11, 2005 by Roxanne Robinson.
PRESENTATION TO THE PORTFOLIO COMMITTEE ON COOPERATIVE GOVERNANCE & TRADITIONAL AFFAIRS PRESENTER: MR V MADONSELA 13 NOVEMBER 2012.
Preparation of the Self-Study and Documentation
Responsibilities of Sponsor, Investigator and Monitor
Alabama Department of Corrections
Audit Committees: Perspectives from an Elected Official
PREPARATION FOR GMP INSPECTION
Overview of the FEPAC Accreditation Process
PRISON RAPE ELIMINATION ACT (PREA) AUDIT
ASSISTANCE DOGS INTERNATIONAL ACCREDITATION PROCEDURES 2018
Centennial Care 2.0 MCO Readiness
Role and Responsibility for Quality Assurance Vishnu P. Shrestha
How did we do it? Case examples from AIC
How to conduct Effective Stage-1 Audit
TEXAS DSHS HIV Care services group
Role and Responsibility for Quality Assurance Vishnu P. Shrestha
Presentation transcript:

New Jersey Department of Corrections Prison Rape Elimination Act (PREA) Audit Process Gary L. Lanigan Commissioner Good Afternoon, I was asked to give an overview of the New Jersey Department of Corrections’ experience with our DOJ PREA compliance audits.

NEW JERSEY DEPARTMENT OF CORRECTIONS 13 Facilities 22,500 Inmates 8,379 Employees (6,087 Custody/2,292 Non-Custody) 15 Residential Community Release Programs Inspection of County Jails but not Operational Oversight JJC under jurisdiction of Attorney General 13 Facilities including minimum units 8 Adult Facilities (one temporarily closed for renovation) 3 Youth facilities (not Juvenile) 1 Female Facility 1 Reception facility

FACILITIES AUDITED Five (5) of our thirteen (13) NJDOC facilities have been audited – 1/3 of facilities All RCRPs by contract will require ACA accreditation and will require PREA compliancy/audits County Jails require DOC monitoring but not PREA audit unless seeking ACA Accreditation County Jail interpretation – only need audits if DOC has operational control

SELECTING AN AUDITOR RFP Process The Nakamoto Group selected 2 auditors to conduct the five audits Auditor for next audit selected - will be one auditor for 4 facilities 1st audit – sent out 5 RFPs to interested vendors – received 3 bids 2nd audit – sent out 6 RFPs to interested vendors – received 2 bids

DOJ CERTIFICATION PROCESS GOVERNOR CERTIFICATION REQUIRED BY MAY 15, 2014 Prior to Audit deadline of August 15, 2014 Certify Full Compliance Submit assurance that not less than 5% of certain DOJ grant funds will be used solely for the purpose of enabling the state to achieve full compliance with PREA Return 5% of certain DOJ grant funds when Governor is not able to certify that state is in full compliance and elects not to submit an assurance Penalty estimates for Federal FY2014 are based on FY2013 award amounts. Edward Byrne Memorial Justice Assistance Grant - reduction of $230,000. STOP Violence Against Women Act – reduction of $153,300 Juvenile Justice and Delinquency Prevention Committee reduction of $32,000 (if JJC is found non-compliant). Total State Reduction: $415,300.00

NJDOC CERTIFICATION PROCESS Appointed Departmental PREA Coordinator and Coordinators at 13 facilities 2013 - Departmental Coordinator developed policies on standards that were replicated at each facility Administrators required to audit facility and report deficiencies and corrective action plans 2014 – Administrators required to re-audit – indicated full compliance Specialized units – SID, HR, Medical certified compliance in their areas Departmental Coordinator did Pre-audit of 5 facilities while preparing RFP for auditors Began a decade ago with the receipt of grant monies for: - materials/posters - Staff training - Rutgers research to measure the rate of sex assaults in NJ prisons in order to assist in forming our policies - cameras for three facilities

NJDOC CERTIFICATION PROCESS April 2014 – Discussion with JJC, AG and DOC regarding certification options JJC conducted a similar audit process and determined compliance Based on internal audits we felt we had done our due diligence and only minor action would be required Commissioner and Attorney General recommended that Governor certify compliance DOC audits commenced in June JJC audit tool not available until May

Cost and Final Report The cost per facility was $5,500. The fund source was Direct State Services funding; no grant funds utilized. Final Reports received within 30 days. Our facilities were found to be in compliance No Corrective Action Plan. One policy statement was revised which was easily accomplished. Total cost of audit: $27,500 One policy statement – background checks on next page

Standards of Concern Overall, the auditors were cooperative – allowed correction of issues on site (i.e., lightbulbs in showers/posters taken down) Standard 115.17(e) – 5 year background checks on all employees. Needed to complete back-ground checks on all departmental employees immediately Standard requires agency to conduct criminal background checks at least every five years of current employees or have a system for otherwise capturing such information for current employees. Auditor chose not to accept NJDOC policy PSM.001.001 Employee Reporting of Summons, Arrests and Incarcerations. To become compliant, NJDOC conducted approximately 8,400 background checks on current employees during the audit Contractor background checks were already being conducted every three years.

Standards of Concern Standard 115.17(h) – Mentioned but dropped - regarding disclosing PREA information on a former employee to prospective employer without release form Standard requires that unless prohibited by law, the agency to provide information on substantiated allegations of sexual abuse or sexual harassment involving a former employee upon receiving a request from employer for whom the employee has applied to work. Our N.J.A.C. Title 4A only allows us to release certain information on employees without release forms.

Lessons learned A thorough review of all departmental policies should be undertaken as soon as possible. Existing documents will likely need revisions and new policies developed to satisfy specific standards. Conduct multiple audits at various levels of the organization Have policies electronically and on paper

Lessons Learned Institutional PREA Compliance Managers should be at a high enough rank, in experience and authority, to develop and implement institutional operations. Establish a detailed timeline with deliverables due at milestone dates. May need to perform revisions to existing policies and procedures as issues come to light. Conduct internal audits up to the last few days of actual DOJ audit. The compliance team should take on the role of an auditor and assume the same protocol the DOJ-certified auditor will follow. Our PREA Compliance Managers are Asst. Superintendent or Assoc. Administrator

Lessons Learned Ensure you have PREA informational posters in every area that inmates work, sleep, recreate and have visits. Utilize the PREA Resource Center -Questions for interviews, audit protocol and detailed information is available Auditors will look for an overall atmosphere and culture of inmates feeling safe and able to report abuse PREA resource center has all the information needed to complete the audit – valuable resource Things auditors liked – Our AMOS system that electronically alerts facility coordinators when they receive a PREA potential victim/predator Our PREA quick-book which is a pamphlet that all employees received with PREA information Our Youth units – site and sound separation