F ACULTY ACTIVITY ASSIGNMENT (FAA) F ORMS Dr. Alan Lacy, Interim Associate Vice President for Academic Fiscal Management Angela Engel, Director, Planning, Research and Policy Analysis (PRPA) Lauren Schneider, Research and Planning Analyst, PRPA

O BJECTIVES Highlight the importance of the Faculty Activity Assignment (FAA) Forms Review how forms are created Discuss scenarios that arise when filling out the forms Questions and Answers

I MPORTANCE Provides crucial data to the Illinois Board of Higher Education Discipline Unit Cost Study Provost Office budget decisions

W HAT IS THE FAA F ORM ? Faculty Activity Assignment –Collection of data on how faculty and staff in each department spend their time –Collected after each semester

H OW FORMS ARE CREATED Office of the Registrar manages and updates system Planning, Research and Policy Analysis creates and sends FAA forms Department Chairs / Directors send instructors of records

C LASSIFICATIONS OF C OSTS Instruction Direct Instruction Indirect Instruction Departmental Research Departmental Overhead Organized ResearchPublic Service

S AMPLE F ORM

S CENARIOS - Q UESTION 1 John Doe was assigned 100% direct instruction but does not have a course of record in courses tab. In the fall, John was responsible for writing a course syllabus and grading papers for another professor’s 100-level courses. What should John’s allocation be? A.100% Supervision of Student Teaching B.100% Indirect Instruction- Lower Division C.100% Department Overhead D.100% Indirect Instruction- Grad I

Q UESTION 1- A NSWER B. 100% Indirect Instruction- Lower Division Please do not assign an employee to the function of direct instruction or supervision unless there is a course record for which the employee is the instructor of record

S CENARIOS - Q UESTION 2 On a completed FAA form, Jane Doe had a total appropriation of 0%. Her regular duties are teaching (75%) and researching (25%). During the spring semester, Jane was on sabbatical. What should Jane’s allocation be this spring? A.75% Direct Instruction 25% Department Overhead B.75% Direct Instruction 25% Organized Research C.100% Department Overhead D.75% Department Overhead 25% Department Research

Q UESTION 2- A NSWER D.75% Department Overhead 25% Department Research Why? Faculty on Sabbatical should be put into Department Overhead. A portion of their allocation could be allocated in departmental research if in their regular duties they would have allocations in this function. Total appropriations must equal 100%.

S CENARIOS - Q UESTION 3 In the fall, a graduate assistant spent half of their time instructing a laboratory course and another half planning for an upcoming community workshop. What would their allocation be? A.100% Public Service B.50% Indirect Instruction, Lower Division 50% Department Overhead C.50% Supervision of Student Teaching 50% Public Service D.50% Direct Instruction and 50% Public Service

Q UESTION 3- A NSWER D. 50% Direct Instruction and 50% Public Service Why? Graduate Assistants have the same definitions/guidelines as faculty members.

S CENARIOS - Q UESTION 4 In the summer, a professor was listed as the instructor of record for a 3-credit hour course and also conducted research on their own time. How would you allocate their time? A. 100% Direct Instruction B. 100% Department Research C. 50% Direct Instruction, 50% Department Research D. 100% Supervision of Student Teaching

Q UESTION 4- A NSWER A. 100% Direct Instruction If summer faculty spent 100% paid time teaching, then their allocation would be 100% direct instruction. Summer faculty listed as the instructor of record for thesis / independent study but only had a 9-month contract –Allocated 100% direct instruction

Questions?

C ONCLUSION Importance of FAA forms Reviewed how forms are created Discussed scenarios

N EXT S TEPS Summer 2015 forms coming soon If interested in further information or a FAA workshop for your dept./college, please let PRPA know. Contact Lauren Schneider (309)