Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 28: Creating Specialized Tables Performance Objectives  Create a Table of Contents Create a Table of Contents  CHECKPOINT 1 CHECKPOINT 1  Create a Table of Figures Create a Table of Figures  Create a Table of Authorities Create a Table of Authorities  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Create a Table of Contents  A table of contents appears at the beginning of a book, manuscript, or report and contains headings and subheadings with page numbers.  In a previous chapter, you created a table of contents using the Quick Parts button in the Text group in the Insert tab.  You can also create a table of contents using the Table of Contents button in the Table of Contents group in the References tab.

© Paradigm Publishing, Inc. 4 Objectives Create a Table of Contents…continued  To create a table of contents by applying built-in or custom styles, open the document and then apply the styles you want to use.  Word uses text with the Heading 1 style applied as the first level of the table of contents text, Heading 2 text for the second level, and so on.

© Paradigm Publishing, Inc. 5 Objectives Create a Table of Contents…continued To insert a table of contents: 1. Apply heading styles. 2. Click the References tab. 3. Click the Table of Contents button in the Table of Contents group. 4. Click the desired option at the drop- down list. Table of Contents button

© Paradigm Publishing, Inc. 6 Objectives Create a Table of Contents…continued To number the table of contents page: 1. Click the Insert tab. 2. Click the Page Number button in the Header & Footer group. 3. Click the Format Page Numbers option at the drop-down list. (continues on next slide) Format Page Numbers option

© Paradigm Publishing, Inc. 7 Objectives Create a Table of Contents…continued 4. Change the number format to lowercase Roman numerals in the Number format option box. 5. Click OK. Number format option box

© Paradigm Publishing, Inc. 8 Objectives Create a Table of Contents…continued To insert a section break: 1. Position the insertion point. 2. Click the Page Layout tab. 3. Click the Breaks button in the Page Setup group. 4. Click the Next Page option in the Section Breaks section. Next Page option

© Paradigm Publishing, Inc. 9 Objectives Create a Table of Contents…continued  When you insert a table of contents in a document, you can use the table of contents headings to navigate in a document.  Table of contents headings are hyperlinks that are connected to the heading in the document.

© Paradigm Publishing, Inc. 10 Objectives Create a Table of Contents…continued To insert a table of contents: 1. Click the References tab. 2. Click the Table of Contents button in the Table of Contents group. 3. Click the Insert Table of Contents option at the drop-down list. (continues on next slide) Insert Table of Contents option

© Paradigm Publishing, Inc. 11 Objectives Create a Table of Contents…continued Table of Contents dialog box 4. At the Table of Contents dialog box, select the desired options. 5. Click OK.

© Paradigm Publishing, Inc. 12 Objectives Create a Table of Contents…continued Tab leader text box To choose a tab leader: 1. Click the References tab. 2. Click the Table of Contents button in the Table of Contents group. 3. Click the Insert Table of Contents option. 4. Click the down-pointing arrow at the right of the Tab leader text box. 5. Click the desired leader character. 6. Click OK.

© Paradigm Publishing, Inc. 13 Objectives Create a Table of Contents…continued  Word automatically identifies headings in a table of contents as hyperlinks and inserts page numbers.  You can use these hyperlinks to move the insertion point to a specific location in the document.  To move the insertion point to a specific section, position the mouse pointer on the corresponding heading in the table of contents, hold down the Ctrl key (the mouse pointer turns into a hand), and then click the left mouse button.

© Paradigm Publishing, Inc. 14 Objectives Create a Table of Contents…continued To modify a table of contents: 1. Click the References tab. 2. Click the Table of Contents button in the Table of Contents group. 3. Click the Insert Table of Contents option. 4. Click the Modify button. 5. At the Style dialog box with TOC 1 selected in the Styles list box, click the Modify button. (continues on next slide) Modify button

© Paradigm Publishing, Inc. 15 Objectives Create a Table of Contents…continued 6. At the Modify Style dialog box, apply the desired formatting. 7. Click OK to close the Modify Style dialog box. 8. Click OK to close the Table of Contents dialog box. Modify Style dialog box

© Paradigm Publishing, Inc. 16 Objectives Create a Table of Contents…continued To update a table of contents: 1. Click anywhere in the table of contents. 2. Click the References tab. 3. Click the Update Table button in the Table of Contents group. (continues on next slide) Update Table button

© Paradigm Publishing, Inc. 17 Objectives Create a Table of Contents…continued 4. Select the desired option at the Update Table of Contents dialog box. 5. Click OK. Update Table of Contents dialog box

© Paradigm Publishing, Inc. 18 Objectives Create a Table of Contents…continued To remove a table of contents: 1. Click the References tab. 2. Click the Table of Contents button in the Table of Contents group. 3. Click the Remove Table of Contents option at the drop- down list. Remove Table of Contents option

© Paradigm Publishing, Inc. 19 Objectives Create a Table of Contents…continued To assign a level to text: 1. Select the desired text. 2. Click the References tab. 3. Click the Add Text button in the Table of Contents group. 4. Select the desired level in the drop- down list. Add Text button

© Paradigm Publishing, Inc. 20 Objectives Create a Table of Contents…continued To mark text as a field entry: 1. Select the desired text. 2. Press Alt + Shift + O. 3. At the Mark Table of Contents Entry dialog box, specify the level for the selected text. 4. Click the Mark button. Mark Table of Contents Entry dialog box

© Paradigm Publishing, Inc. 21 Objectives Create a Table of Contents…continued To activate the Table entry fields option: 1. Click the References tab. 2. Click the Table of Contents button in the Table of Contents group. 3. Click the Insert Table of Contents option. 4. Click the Options button. 5. At the Table of Contents Options dialog box, click the Table entry fields check box. 6. Click OK. Table entry fields check box

© Paradigm Publishing, Inc. 22 Objectives Create a Table of Contents…continued Update Table tab  You can insert additional information in a document and update the table.  To do this, insert the text and then mark the text with options at the Mark Table of Contents Entry dialog box.  Click anywhere in the table of contents and then click the Update Table tab.

Objectives © Paradigm Publishing, Inc. 23 CHECKPOINT 1 1)The Table of Contents button is located in which tab? a.References b.Review c.Insert d.Home 1)The Table of Contents button is located in which tab? a.References b.Review c.Insert d.Home 3)This is the default tab leader character. a.hyphen b.dash c.asterisk d.period 3)This is the default tab leader character. a.hyphen b.dash c.asterisk d.period 2)Table of contents headings are these and are connected to the heading in the document. a.text boxes b.hyperlinks c.figures d.captions 2)Table of contents headings are these and are connected to the heading in the document. a.text boxes b.hyperlinks c.figures d.captions 4)To mark selected text as a field entry, press these keys. a.Alt + Shift + O b.Ctrl + Shift + O c.Alt + Shift + F d.Ctrl + Shift + F 4)To mark selected text as a field entry, press these keys. a.Alt + Shift + O b.Ctrl + Shift + O c.Alt + Shift + F d.Ctrl + Shift + F Next Question Next Slide Answer

© Paradigm Publishing, Inc. 24 Objectives Create a Table of Figures  A document that contains figures should include a list (table) of figures so a reader can quickly locate a specific figure. Table of Figures

© Paradigm Publishing, Inc. 25 Objectives Create a Table of Figures…continued To create a caption: 1. Select the text or image. 2. Click the References tab. 3. Click the Insert Caption button in the Captions group. (continues on next slide) Insert Caption button

© Paradigm Publishing, Inc. 26 Objectives Create a Table of Figures…continued 4. At the Caption dialog box, type a caption name in the Caption text box. 5. Click OK. Caption dialog box

© Paradigm Publishing, Inc. 27 Objectives Create a Table of Figures…continued  After you have marked the figure text or image in a document as captions, insert the table of figures.  A table of figures generally displays at the beginning of a document, after the table of contents and on a separate page.

© Paradigm Publishing, Inc. 28 Objectives Create a Table of Figures…continued To insert a table of figures: 1. Click the References tab. 2. Click the Insert Table of Figures button in the Captions group. (continues on next slide) Insert Table of Figures button

© Paradigm Publishing, Inc. 29 Objectives Create a Table of Figures…continued 3. At the Table of Figures dialog box, select the desired format. 4. Click OK. Table of Figures dialog box

© Paradigm Publishing, Inc. 30 Objectives Create a Table of Figures…continued To update a table of figures: 1. Click anywhere in the table of figures. 2. Click the References tab. 3. Click the Update Table button in the Captions group. (continues on next slide) Update Table button

© Paradigm Publishing, Inc. 31 Objectives Create a Table of Figures…continued 4. At the Update Table of Figures dialog box, click the desired option. 5. Click OK. Update Table of Figures dialog box

© Paradigm Publishing, Inc. 32 Objectives Create a Table of Authorities  A table of authorities is a list of citations that appears in a legal brief or other legal document and the page numbers on which the citations appear.

© Paradigm Publishing, Inc. 33 Objectives Create a Table of Authorities…continued To mark a citation for a table of authorities: 1. Select the first occurrence of the citation. 2. Press Alt + Shift + I. 3. At the Mark Citation dialog box, edit and format the text. 4. Specify the category. 5. Click the Mark All button. Mark Citation dialog box

© Paradigm Publishing, Inc. 34 Objectives Create a Table of Authorities…continued To insert a table of authorities: 1. Click the References tab. 2. Click the Insert Table of Authorities button in the Table of Authorities group. (continues on next slide) Insert Table of Authorities button

© Paradigm Publishing, Inc. 35 Objectives Create a Table of Authorities…continued 3. At the Table of Authorities dialog box, select the desired format. 4. Click OK. Table of Authorities dialog box

© Paradigm Publishing, Inc. 36 Objectives Create a Table of Authorities…continued  Like the Table of Contents dialog box and the Table of Figures dialog box, the Table of Authorities dialog box contains options for formatting a table of authorities.  The Use passim option is active by default (the check box contains a check mark), which tells Word to replace five or more page references to the same authority with passim.  With the Keep original formatting check box active, Word retains the formatting of the citation as it appears in the document.  Click the Tab leader option if you want to change the leader character.

© Paradigm Publishing, Inc. 37 Objectives Create a Table of Authorities…continued To update a table of authorities: 1. Click anywhere in the table of authorities. 2. Click the References tab. 3. Click the Update Table of Authorities button in the Table of Authorities group. Update Table of Authorities button

Objectives © Paradigm Publishing, Inc. 38 CHECKPOINT 2 1)You can create a table of figures by marking figures and images as these. a.contents b.tables c.citations d.captions 1)You can create a table of figures by marking figures and images as these. a.contents b.tables c.citations d.captions 3)To mark a citation, press these keys. a.Ctrl + Shift + O b.Alt + Shift + O c.Ctrl + Shift + I d.Alt + Shift + I 3)To mark a citation, press these keys. a.Ctrl + Shift + O b.Alt + Shift + O c.Ctrl + Shift + I d.Alt + Shift + I 2)You can update a selected table of figures by pressing this function key. a.F4 b.F8 c.F9 d.F1 2)You can update a selected table of figures by pressing this function key. a.F4 b.F8 c.F9 d.F1 4)When you insert a table of authorities, Word includes how many headings? a.7 b.8 c.9 d.10 4)When you insert a table of authorities, Word includes how many headings? a.7 b.8 c.9 d.10 Next Question Next Slide Answer