New Directors’ Training Session Miami, Florida -- September 23-24, 2010 Michelle Kelley, Associate Director Boise State University HEP

Purpose of Data Tracking Federal and Institutional Reports Assessing student progress Program evaluation & decision making Monitoring the budget

Annual Performance Report Students Served Number of GEDs (attainers) Withdrawals Persisters Course Completers Placement Number of years to complete Total hours of instruction For all students For GED attainers Instructional Support Services Other support services Demographic Info Gender, age, commute distance, moved, educational impairments, ESL needs Skill Assessments Scale scores Gains, ranges Other Project Objectives

Tools Used for Tracking Data Student files Shared Drive Database Official test scores (GPRA 1) Demographics Placement (GPRA 2) Attendance Placement/exit information Supportive Services Weekly staff meetings In person and through conference calls /Web

Student Files Eligibility Application Parental Permission Photographic Permission Release of Information Autobiography Provides background information and a writing sample Skill Assessment Intake information Includes information about prior/current work Documentation of services High School Release GED transcript Exit Information

Shared Drive Database Weekly Progress Notes Attendance Cultural/Enrichment Activities Student Contact Information GED Access Codes for Budget Administrative Assistant and Associate Director coordinate

Student Progress September 25-29, 2006 Student Lan Comments 2. G. AguilarSpa FC: She passed her Writing exam (450). I hoped for a higher score since it is her strongest subject. She took Reading this week. She learns Math fast, but she works really slowly. Time may be an issue for her during the exam. 4. E. CasiánSpa FC: She took Writing and felt good about it. She said the topic was rather easy. She got 440 in Social Studies. 5. E. CedilloEng CB: More than most of the others I see E. putting in some effort to learn. I think she’s getting close if she can stay focused. KB: Perhaps doing a little better since she has changed seats. I am not sure how much the students help each other on their assignments. Testing KB: Lilibeth for math next week. Activities Bowling Comments FC: Friday and Saturday I’ll be attending the Idaho Association of Teachers of Culture and Language conference. S. Grange will be replacing me Friday morning, if the ladies can attend class.

Weekly Staff Meetings Assessment of Progress Student level Does student need additional tutoring? Is a student struggling with an issue the program can address? Are there issues with attendance? Who will follow up? Program level Progress toward GPRA and program objectives Decision Making Which students need to be signed up for tests? Are there program services that need to be revised? e.g. more time to certain subjects Adapting curriculum

Database Microsoft Access database Demographic, Testing, Placement Data Accessible to all staff Assigned responsibilities for input Administrative Assistant Placement Counselor Database Coordinator/Work Study Forms for data input Queries and Report features used by Associate Director

GED 123 Allows student to input demographic data prior to taking the GED tests Students are issued an access code to obtain GED test results and transcripts Testing center is able to scan answer sheets and get immediate results.

Upon Student Exit... Letters to high schools or agencies to inform principals or other contacts of GED completion Exit Interview Update Contact Information Student photograph for newsletter Placement data recorded Student issued copies of GED transcripts and resumes Input information into database

Making Information Available via the web or A website is a great outreach tool Newsletters and updates Applications available for download – PDF file Program Information Links to University or Non Profit Used to update staff about GED scores and events Update community contacts about student progress

Questions? Contact Information: Don’t hesitate to contact your program officers, HEP CAMP Board members or other project directors for assistance.