JCPS Student Assignment Advance Program – Elementary Schools

1. Click on Student Assignment from the Index tab in Infinite Campus or type the following in your browser: Choose I am a JCPS employee… Login to the Student Assignment application:

3. Enter your network Username and Password and click Login. Login (cont’d)

Counselors will see: Home Advance Program Reports

Step 1: Connecting the students to the teacher: Advance Program > Counselor Evaluations > Student Teacher Connection

Elementary – Initial Input 1.Location: School defaults to your school. 2.Click on the Disposition drop-down. 3.Select Initial Input.

3.Select the Grade. All 3 rd graders are tested Only 4 th and 5 th graders that are recommended by teachers are tested 5 th Grade students who are advance program may want to retest to try for a score of 24 so that they can apply to the magnet program at Noe Middle School

4. Select the Teacher Teacher of record should be connected to students This is the teacher that will be able to come into this program and fill out the evaluation for the student

5. Choose the students that should be connected to the selected teacher. Can use Ctrl or Shift to select multiple students Students will disappear from left once added to right side No Save button (once they are on the right, they are saved)

Step 2: Teachers – Filling out Evaluations after student connection is made 1.Teacher logs into Student Assignment application. 2.Advance Program > Student Search. 3.Click Search. 4.Pending Students appear. Note: Teachers can also search by Last Name, First Name, Student ID or Birth Date

Teacher Evaluations cont’d 5.Select student to be evaluated. 6.Select evaluation to be completed: a.Student Evaluation: always fill out b.Exceptional Characteristics sometimes fill out

Student Evaluation Screen: BRADLEY, BRENDA

Student Evaluation Screen cont’d: Click SAVE & RETURN TO PENDING STUDENT EVALUATION to complete another Student Evaluation for a different student OR Click SAVE & CONTINUE TO EXCEPTIONAL CHARACTERISTICS EVALUATION to complete the Exceptional Characteristics evaluation for this student.

EXCEPTIONAL CHARACTERISTICS EVALUATION BRADLEY, BRENDA

EXCEPTIONAL CHARACTERISTICS EVALUATION CONT’D Click Save to save the evaluation or Cancel to discard all selections/edits and return to student search screen.

Notes on Teacher Evaluations: All fields must be entered or you can’t save the evaluation Can cancel out and come back but cannot save partial Add comments as necessary but enter teacher’s name in front of comment to identify who entered the comment Evaluator Name: Enter Teacher Name Date: Enter the date. Once evaluation is saved, it comes off teacher pending list. It will now appear on the counselor’s Disposition: Pending list.

Notes on Teacher Evaluations cont’d By going to search, teachers can check: (Advance Program > Search > Search) – Student Evaluation to view/edit completed student evaluations OR – E.C. Evaluation to view/edit completed exceptional characteristics evaluation.

Next Step: Counselors make a disposition In January or February after the teacher evaluations are completed and results are returned, counselors give a disposition of recommended, not recommended, or previously tested AP Once parents respond to a recommended disposition, they can give permission for placement, decline or defer. If the student is recommended and the parent Declines or Defers, the disposition should be updated. If the student is not recommended, the parent may Appeal, in which case the disposition should be updated. >= 21 with the selection points of 7 or more are usually recommended | are pending | < 18 are not recommended

Advance Program Evaluation Search 1.Advance Program 2.Counselor Evaluations 3.Advance Program Evaluation Student Search

Advance Program Evaluation Search cont’d 4.Location defaults to your school. 5.Choose Disposition: Pending. 6.Click Search. 7.Select a student. A pending student is a tested student who has not been given a disposition by a counselor.

Student Evaluation and Summary of Results

Elementary GPAs Elementary Calculation of GPA: * Elementary Counselors MUST add the G.P.A to the summary of score on the evaluation ELEMENTARY COUNSELORS - ACADEMIC PROGRESS Assign an academic progress score based on the last two full years. Since you are using O and S to determine the academic progress, you will need to determine if the student's reporting codes are a majority of O's or S's for mathematics, science, social studies, and language arts. Assign the selection point score based on the following: For all S's, type in 3.2, which will automatically be 1 point For more S's than O's, type 3.5, which will automatically be 2 points For more O's than S's, type 3.8, which will automatically be 3 points For all O's, type 4.0, which will automatically be 3 points

Selection Points 21 or higher: with selection points of at least 7 are usually recommended pending (but not quite recommended): Counselor must make disposition. If counselor chooses Not Recommend, an Appeal form is sent to the parent. – If any of the top 3 is Zero, then NOT RECOMMENDED. (Parent can appeal). – If CogAT is 21 and selection points are 7,8, or 9, then recommended. Under 18: Not Recommended.

Counselors Disposition final notes: Every box must have an entry. It there is no score, put in a ZERO If score is empty, it won’t allow the disposition selection to save A report will be available that counselors can send to the advance program office that shows a summary of scores Selection points are automatically calculated except for other screening tests