The Freedom of Information Act and UCL Compliance Rosamund Cummings UCL FOI Officer

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Presentation transcript:

The Freedom of Information Act and UCL Compliance Rosamund Cummings UCL FOI Officer

Freedom of Information Act Enforcement: Information Commissioner, Richard Thomas Legal Penalties: Unlimited fines Imprisonment

Freedom of Information All information included: Aims of the Institution Council and Committee Minutes Administration records Policies and Guidelines Publications

Freedom of Information Act Access to information Requests by Post, , or Fax All requests covered by legislation 20 working days to respond

Freedom of Information Act Exemptions Absolute: Information already accessible Court records Parliamentary privilege Information subject to the Data Protection Act

Freedom of Information Act Exemptions Relevant to UCL: Information intended for future publication Health and Safety information Audit functions Commercial interests Information about a third party

Freedom of Information Act UCL WebPages Publication Scheme College Policy Staff Guidelines Department WebPages Department Information

Freedom of Information Act Department WebPages First contact point for FOI Current information Archiving required

Freedom of Information Act Department Coordinator Requests Refer to WebPages Ensure prompt response Keep a log About UCL in general? Pass to FOI Officer

Freedom of Information Act Current Information Up to date? Accurate? Easily accessible? Secure?

Freedom of Information Act Non-Current Information Must be kept: For Reference College Archive Retention Schedule

Freedom of Information Act Records Management UCL Records Management Service Procedures Retention Schedule Easy retrieval Free Available to all Departments