Financial rules in FP7  Some basics -normal accounting and management principles -no ”special solutions” for FP7 -necessary, economic -within contract period  Direct costs = actual costs (accounting) (*)  Indirect costs = flat rates or real indirect costs  Time records !! (*) Exception: Marie Curie Actions have country specific fixed rates

Reimbursement rates per activity Activity RTDDemonstr.ManagementOther Univ75%50%100% Inst75%50%100% SME75%50%100% Ind50% 100%

Project types – reimbursement Collaborative projects  Direct costs + Indirect costs 60% = = Total Costs Reimbursement of Total Costs -RTD activity:75 % -Demonstration: 50 % -Management:100% -Other activity: 100 % Coordination and Support Actions  Direct costs + Indirect costs x % = = Total Costs Reimbursement of Total Costs (100%) - Direct Costs + Indirect costs 7 %

Novelties in FP 7 Additional Cost is gone  ”Eligible Cost” -60 % flat rate oh & 75 % reimbursement (Collaborative Projects/RTD Activity) (Demon. 50%; Mgmnt 100 %; Other act. 100 %)  ALL types of staff ! -Management cost - no longer a 7 % limit  negotiation …… - only financial and administrative management; RTD management in RTD activity -Audit certificate: fewer, almost none - only if cumulative contribution is > € - not mandatory at project end -Prefinancing - 1 st instalment = 160 % of an average contribution per reporting period, minus 5 % of total contribution (goes to guarantee fund) - 2 nd instalment = 1 st year’s accepted contribution - etc - last instalment = 90 % of contribution minus what has already been paid (Time frame: First projects to start in January 2008, first reporting in January 2009)

Shared cost ; RTD activities Eligible Cost Subcontracting Other spec. costs Consumables Travel Durable equipm. ) Personnel ->Gross salary & social charges Indirect cost /OH : -flat 60 % x dir. cost (not subcontr.) or: real overhead EU pays 75 (50) % All costs: - normal accounting principles - actual, necessary, economic - within project/accounting/period - ”actual hours” => time records !! N.B. Official cost categories are ’Personnel’, ’Subcontracting’; ’Other’ ( sub-categories project specific & traditional ) Direct costs Other direct costs ”Contribution”

Shared cost for CSA/ Coordination and Support Actions ; 100% reimbursement Subcontracting Other spec. costs Consumables Travel Durable equipm. Personnel - all types of staff charged as direct cost All costs: - normal accounting principles - actual, necessary, economic - within project/accounting/period Time records ! Official cost categories: ’Personnel’, ’Other direct costs’;’Subcontracting’; ’Indirect costs’; others only ”project specific” & traditional Direct costs Other direct costs Indirect cost /OH : -flat 60 % x dir. cost (not subcontr.) !! OH payment = max 7% !! Total cost EC contribution

FP6/ Additional Cost (oh 20 %) 100 % FP7 / Collaborative Project/RTD (oh 60 %) 75 % FP7 / CSA (oh 7 %) 100 % (Coordination and Support Actions FP7 / ERC (oh 20 %) 100 % (European Research Council) FP7 / Marie Curie (oh 10 %) 100 % EU pays 120 Dir 100 OH 20 EU pays 120 Dir 100 OH 10 EU pays 110 Dir 100 OH 7 EU pays 107 Dir 100 OH 60 EU pays OH 20 Dir 100

Shared cost ; RTD activities Additional Cost x 100 %Eligible Cost x 75 % Subcontracting Other spec. costs Consumables Travel Durable equipm. Personnel - ”temporary” types of staff charged as direct cost OH : 20 % x dir. cost (not subcontr.) Own resources: staff, overhead Subcontracting Other spec. costs Consumables Travel Durable equipm. (>20 kSEK) Personnel ->All types of staff charged as direct cost Indirect cost /OH : -flat 60 % x dir. cost (not subcontr.) (- or: real overhead) EU pays 75 % All costs: - normal accounting principles - actual, necessary, economic - within project/accounting/period - ”actual hours” => time records !! Same reimbursement! = ( ) x ¾ =120 N.B. Official cost categories are ’Personnel’, ’Subcontracting’; ’Other’ ( sub-categories project specific & traditional ) Direct costs Other direct costs ”Contribution” 7:e ramprogrammet

Shared cost for ERC projects Eligible Cost x 100 % Subcontracting Other spec. costs Consumables Travel Durable equipm. Personnel - all types of staff charged as direct cost OH : 20 % x dir. cost (not subcontr.) Own resources: staff, overhead All costs: - normal accounting principles - actual, necessary, economic - within project/accounting/period Time records ! N.B. Official cost categories are ’Personnel’, ’Other direct cost’; ’Subcontracting’; others only ”project specific” & traditional Direct costs Total cost = EC contribution