CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction AEFLA Regional Meeting January 2016

TOM TORLAKSON State Superintendent of Public Instruction Agenda Data Deliverables Submission Deadlines Announcements Conferences Networking AEFLA Network Meeting January 20162

TOM TORLAKSON State Superintendent of Public Instruction Data Deliverables AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 First Quarter Core Performance Follow-Up Survey Run CA Core Performance Wizard in TE Download surveys at Enter results in TE Submit via TE software TOPS Enterprise (TE) Data TE Desktop: Submit via TE software or mail disk to CASAS TE Online: Submit DIR to notify CASAS data is complete Data Integrity Report to Or Fax/mail to CASAS CA Accountability Training Go to CASAS > Training and Support Register for Face- to-face or online training CASAS Implementation Training Go to CASAS > Training and Support Register for Face- to-face or online training marked “CDE Compliant.” Technology Plan Required for all Agencies Submit on Expenditure Claim Report Submit on 4 Due January 31, 2016 (for data from July 1-December 31, 2015) Data Deliverables : How and Where to Submit Data

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Due Quarterly Results entered into TE; submitted within TE data submission Learners in this survey had primary or secondary goals of get a job, retain job or enter postsecondary training or education and left your program during the previous quarter. Due Quarterly Results entered into TE; submitted within TE data submission Learners in this survey had primary or secondary goals of get a job, retain job or enter postsecondary training or education and left your program during the previous quarter. 5 Data Deliverables: Core Performance Follow-up Surveys

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Download surveys for distribution by phone, mail, or at Agencies should indicate in TE which method (mail, , phone, or other method) were used to survey learners. WIA Title II agencies must submit Core Performance data separately for each quarter. Help Documents Core Performance Wizard (Under CA Accountability Features and Reports) Training CA Core Performance Core Performance Overview Enter Post-Secondary Cohort; Obtain Secondary Cohort; Enter/Retain Employment Cohorts; Wizard/Core Performance Overview 6 Data Deliverables : Core Performance Follow-up Surveys continued

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Due: Quarterly If using TE online, once you submit your agency’s Data Integrity Report, CASAS will consider your data to be complete and submitted. No separate submission needed. If using Desktop version, submit electronically using the Backup Wizard in TE or mail disk to: CASAS, 5151 Murphy Canyon Road, Suite 220, San Diego, CA Due: Quarterly If using TE online, once you submit your agency’s Data Integrity Report, CASAS will consider your data to be complete and submitted. No separate submission needed. If using Desktop version, submit electronically using the Backup Wizard in TE or mail disk to: CASAS, 5151 Murphy Canyon Road, Suite 220, San Diego, CA Help Documents Instructions for the DIR Quarterly Submission Training Data Submission Guidelines 7 Data Deliverables: TOPSpro Data Submission

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January Data Deliverables: Technology Plan

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January Data Deliverables: Expenditure Report/Claim Document

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Due Quarterly Submit one of three ways: Fax: Mail: CASAS, 5151 Murphy Canyon Road, Suite 220, San Diego, CA Due Quarterly Submit one of three ways: Fax: Mail: CASAS, 5151 Murphy Canyon Road, Suite 220, San Diego, CA Help Documents Generating the DIR Cleaning Up Your Data Integrity Report Instructions for DIR Quarterly Submission Training CA Data Integrity Report DIR Overview and Interpretation DIR Drilldown 10 Data Deliverables: Data Integrity Report

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Description The EL Civics Additional Assessment Detail Report provides an itemized account of agencies’ EL Civics payment points, listing all EL Civics specific outcomes for each student enrolled in an EL Civics designated class. Each Additional Assessment (COAAP), Citizenship Interview Test and Government and History Test taken is listed. This EL Civics Detail report shows drop reasons for EL Civics students with potential payment points (incomplete outcome datasets.) Audience  Administrators  Data Management staff  Teachers Reporting Level  Agency  Site  Class Special Option s  Option to select specific drop reasons to ignore on the report. For example, if you are running the report in the beginning of the year, you may want to select items such as fewer than 12 hours, no post-test, etc., to not show on your report. Locatio n Reports/State Reports/California/EL Civics Additional Assessment Detail Report Wizard: ELCAAD2 How to run the report Home > Product Overviews > Software > TOPSpro Enterprise > TE Help Documentation > TE Reports > How to Generate Basic Reports How to Use  Run this report regularly during the year to track successful outcomes, and correct missing or incorrect Additional Assessments. 11 Data Deliverables: EL Civics Additional Assessment Detail Report

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January 2016 Number of Tests administered Number of tests passed Number of Payment Points earned Y = Yes/Passed Strikethrough = not considered for SODS Didn’t pass Reached Maximum Payment Points Unfunded AA No pre-post test pair Strikethrough = not considered for SODS Didn’t pass Reached Maximum Payment Points Unfunded AA No pre-post test pair 12 Data Deliverables: EL Civics Additional Assessment Detail Report cont’

TOM TORLAKSON State Superintendent of Public Instruction Description The Student Gains Report shows students who qualify for California payment points, lists each student’s test results, and identifies the tests that serve as the pre- and post-test for payment points purposes. The report also displays preliminary information about NRS level placement and specific payment points earned (such as Complete a Level/Advance a Level) based on these test results, as well as any drop reasons (such as missing gender or less than 12 hours of instruction) that may prevent the student from earning any payment points. Audience Administrators Data Management Staff Program Directors Teachers Reporting Level  Agency  Site  Class Speci al Option s  Select specific drop reasons to show on the report.  Include students’ addresses in the report. Location Reports/State Reports/California/Student Gains How to run the report Home > Product Overviews > Software > TOPSpro Enterprise > TE Help Documentation > TE Reports - General - How to Generate Basic Reports How to Use  Review individual assessment results to evaluate payment points attainment by student.  Reduce unnecessary testing by identifying students that have completed pre- and post-testing, and achieved sufficient gains to earn payment points.  Run this report regularly during the year to identify missing or incorrect information that may prevent learners from earning payment points. 13 AEFLA Network Meeting January 2016 Data Deliverables : Student Gains Report

TOM TORLAKSON State Superintendent of Public Instruction AEFLA Network Meeting January Data Deliverables: Student Gains Report continued

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines By January 31, 2016 Note: Agencies can check if deliverables have been received by going to >WIOA Title II > Deliverables Summary AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines continued By January 31, 2016 Note: Agencies can check if deliverables have been received by going to >WIOA Title II > Deliverables Summary AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines: CAHSEE Please review your data to check if suspension of the CAHSEE requirement results in additional high school diplomas earned for your agency. Record these outcomes into TOPSpro Enterprise (TE) and resubmit your revised data to CASAS See submission information on next slide AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines: CAHSEE continued Submit your data with the revised outcomes, either electronically or by disk. – your revised end of year Data Integrity Report (DIR) for to or mail a hard copy to the CASAS address on slide 16. – your revised Payment Points Summary for to or mail a hard copy to the CASAS address on slide 16. –All of the above deliverables must be received by CASAS on or before January 31, AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines: Technology and Distance Learning Plan –Required for All Agencies –Due on January 31, 2016, submit online –Requires a planning team –Start planning early –Find it at –Contact Tech Support AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines: CDE Training Requirements CASAS Implementation and California Accountability trainings must be completed by January 31, 2016 Trainings are held Face to Face (F2F) and online For training dates and times go to: AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Submission Deadlines: Mandatory CDE Training Requirements Agency staff that has previously completed CASAS Implementation Training (Initial & Beyond) – may take the following courses to meet the current requirement: –California Assessment Policy –Assessment to Instruction: Using CASAS Handbooks –Beyond Implementation: CASAS from the Inside Out –CASAS eTests Online Implementation AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Announcements AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Data Portal: Data data will be available mid January on data portal at Includes core performance results in addition to Federal Tables 4 and 4B Select your agency and compare it with: –Your prior year data –Your county –Other agencies of similar size Print or download your results to an Excel file Announcements 24AEFLA Network Meeting January 2016

TOM TORLAKSON State Superintendent of Public Instruction Using the Data Portal to Set Local Performance Goals Announcements continued AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Announcements continued Citizenship Interview Test (CIT) Recertification Online recertification is available the first week of January and closes June 30 th of each program year Recertification will be in effect through June 30 th of the following program year. with instructions and link to the recertification interviews will be sent to all CIT administrators the first week of January. If you are a CIT administrator and do not receive and the first week of January, please contact Adriana Terry at AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Announcements continued January and FebruaryTraining Opportunities: CASAS OTAN CALPRO Register at AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Conferences AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Conferences EL Civics Conferences –Cerritos College January 29, 2016 –Mt. Diablo Adult Education February 26, 2016 Register at $10 registration fee includes lunch AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Conferences continued –Technology and Distance Learning Symposium March 11-12, Fresno Adult School –TESOL International Convention April 5-9, Baltimore, Maryland AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Conferences continued –COABE National Conference April 10-13, Houston, Texas ml –CCAE State Conference April 21-23, SF Airport Marriot AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Conferences continued –CASAS Summer Institute June 21-23, San Diego, Town and Country Resort Registration now open AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Networking AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Networking: January Networking Question Focus on WIOA - Partnerships –With which agencies do you currently partner? –Who would you like to have as a partner? –Are some agencies more receptive/easier to work with than others? How can that be remedied? Explain. AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Reflection AEFLA Network Meeting January

TOM TORLAKSON State Superintendent of Public Instruction Reflection What will you do with the information from this meeting? What are you going to share with… –Administrators? –Teachers? –TOPSpro Enterprise staff? –Others? AEFLA Network Meeting January