Appreciative Strategic Action Planning Design Elements November 18, 2008 Roberta Peirick

Defining the Work and Desired Impact One hour interview with the client to define the scope and scale of work, the desired impact and outcomes, and the contract criteria. Reviewing and understanding the governance and BBB documents to move into designing an appreciative action planning session for the full board.( 3 hours) Selecting appropriate activities and data to share in the strategic planning session with the Vice Chair of the foundation. (4 hours) Scaling the work to the audience, size of the group, time window and meeting space.(2 hours) Managing agenda’s, communication to the board members and confirming logistics of the meeting. (2 hours) Organizing handouts and materials (1 hour) Setting the room before the meeting, flip charting, timeline and organizing material. (1 hour)

Key Information for Design Board has face to face meetings twice a year. Group of 19 Directors. Volunteer directors of the board, mostly corporate leaders. Foundation is less than four years old. Assessment of board effectiveness is the starting point for this project. New chair would like to define the work of the board for 2009/2010. Session is 3 ½ hours.

Overview of the steps involved & where Appreciative Strategic Planning was used Self Assessment Survey by Executive Committee and Board of Directors Governance tabulate, analyzing information gathered and drafting a report with recommendations to the Vice Chair Collaborate with Governance and put together a preliminary report on effectiveness with Executive Committee for review. Following the review it may be modified and forwarded to all members of the Board In Depth Discussion of performance, goals and realignment of structure and human capital Proposal of goals and vision for the foundation through Strategic action planning before making changes to organizational structure

Key Concepts in the development of Appreciative Strategic Planning 1.Political Decision Making Model 2.The ABC’s of Strategic Planning Model 3.SOAR-Jackie Stavros 4.Timeline 5.Back casting 6.Action Planning

Overview of the Appreciative Strategic Planning Session Assets/Achievements Assessments/Snapshots Aspirations Action Planning