● Pagination ● Table of Contents ● Indexing This week's reading, tutorials, and demonstration will help you prepare your long document with professional structure. InDesign's strengths lie in automated features specific to long documents, like indexing and tables of contents.

Pagination I

You can use numbers, Roman numerals, “page” or “p.” in front of the number, a dot after the number. The number can be placed anywhere on the page, and set differently at opposing pages. Graphics can be added, like these orange boxes.

Even if you choose not to generate visible pagination, your page numbers will still remain visible and updated accurately in the pages docker.

Some of you have used Table of Contents features in Microsoft Word or other programs. Layout programs like InDesign generate the TOC in similar ways. The Table of Contents is based on styles. If your whole document is set up using paragraph styles, then chapter titles will be recognized and collected together. Below, the Heading 1 style is set to use the font Impact, and Heading 3 is in italics. If all your chapter titles are in Heading 1 Impact, then your Table of Contents automation will not miss any chapter heading entries.

Your generated Table of Contents also includes page numbers. These will show up correctly even if you have not set pagination to appear within your document. These page numbers are also interactive; if you continue to write in your document or move chapters around, your updated TOC will show the changes. The appearance of your TOC is up to you. Chapter and page numbers can be visible or left out. The dotted line between titles and page numbers are created with leader tabs. These take a little customizing for dot size and spacing, beginning and end points. You might also need to remove tabs in between the beginning and end points, in order to avoid gaps in the dots.

It is tempting to resist using styles in InDesign, especially in a smaller document. But avoiding styles will result in needing to add them later, so your Table of Contents will know what to pull together when generating. Layout > Table of Contents This generating process can also be used to create lists of illustrations, products available for sale, contributing authors, or other data. Styles Levels More Options Page Numbers Sort Entries Indent Entries

The index is also generated. A professional indexer will insist on fine-tuning what words are included, and how sensibly the references connect. But for a basic index, InDesign will save much time. You can set words into subtopic groupings, or keep each word separate. Window > Index will open the index docker. Select a word that you would like to include in the index. At the top of the docker, click “reference.” Then click the “New” turned page icon at the bottom of the docker, representing new index entry. When the New Page Reference window opens, click “add” or “add all instance.” Select more words this way throughout your document or book. Then at the bottom of the index docker, click “generate index.”

Indexing I

Project: Long Publication After practicing the processes of generating and index and table of contents, make sure that your long document has full examples of each, with substantial examples in each list. The index and TOC are part of the larger assignment, and do not need to be uploaded until the entire document is completed. But your completed document will be evaluated for a complete, generated, well-aligned, in-depth index and TOC. Use comments from your graded draft to make improvements to the layout. Fine tune your design aesthetics and alignments, font sizes and color harmonies. Use the same long document – one that you have written for another course, or that does not have conflicting copyrights. By now you should have set up this document as a book, with headings, styles, images, pagination, masters, and chapters. This week you will begin to add table of contents and index.

Your long publication must include... Copyright page designated Title page TOC: A properly generated Table of Contents Master Pages: At least three different master page styles applied throughout the publication, with print screen of your pages docker in one of the image placeholders. Styles, Libraries, Snippets, Documents, Books: Evidence that you have attempted to maintain consistency and grids. Pagination: Interactive page numbers on all inner pages (not title page) Text Wrap: Images in placeholders, using frame text flow, and some with word wrap around graphics. Clipping paths optional. Attributes and Glyphs: Tasteful use of drop cap, swash, open type features, glyphs. Kerning, Tracking, Indents: Sensible spacing of text. FX: InDesign Effects applied at least one place. (Photoshop ones do not count) Placeholders: Use of placeholders for text and graphics throughout. Indexing: A generated Index with at least 25 words. Design: You will also be graded on aesthetic and professional design, alignment, original material, and sensible decisions.

Graduate Students Begin this early, as you will publish your document for full credit. Select a company that offers inexpensive print-on- demand services. Lulu.com will print one copy of bound black and white content for about $10, with color paperback cover. You do not need to submit the hard copy, but the pdf generated for the publication. There is no need to approach companies that charge more for editing and marketing. Creating a profile on the site will take some time, so stay focused on this one greyscale document and one company. You may set your book to be available to the public or not, and available as an e-book or not. If you provide an e-book, look into security measures for your pdf, as black market theft is prevalent. Undergraduate students are more than welcome to pursue printing.