--- Infosession Projects Fundamental Research 2016

On the agenda 1.Mission and key facts 2.Selection procedure and how to apply 3.Funding schemes of the FWO Research grants Research projects 4.European funding schemes with participation of FWO ERA-NET Joint programming Future & Emerging Technologies (FET) 5.Varia February 2016 Information session FWO 2

Disclaimer This presentation contains only the key points of our programmes. For all official and binding information, see the regulations on our website ( (only the Dutch text is the official and binding version; the English text is a facility for non-Dutch speakers without legal status.) February 2016 Information session FWO 3

1.Mission and key facts Mission of the FWO Funds fundamental scientific research (‘frontier research’) Since 2016: Strategic Basic Research February 2016 Information session FWO 4

1.Mission and key facts Mission of the FWO Fundamental scientific research Bottom-up funding in all disciplines Strong selection based on scientific excellence and interuniversity competition (Flemish universities and research institutes) Transparent and equal opportunities February 2016 Information session FWO 5

1.Mission and key facts Our partners  Universities (Leuven, Ghent, Antwerp, Brussels, Hasselt)  Main (Strategic) Research Centers: February 2016 Information session FWO 6

1.Mission and key facts Label awarded in december 2010 Implementation of Charter & Code Focus on transparent recruitment procedures and family/gender friendly measures February 2016 Information session FWO 7

1.Mission and key facts Target groups of the FWO Young researchers Postdoctoral researchers Established researchers Research teams Top-researchers and high-potential researchers February 2016 Information session FWO 8

1.Mission and key facts Funding schemes of the FWO Funding for individual researchers Pre- and postdoctoral fellowships, bench fees and grants Funding for research teams Research projects, Big Science, Bilateral agreements, SBO … Supporting mobility, international contacts and collaborations travel grants, visiting postdoctoral fellowships, sabbatical leaves, scientific research communities, organisation of conferences in belgium, international coordination actions, collaboration agreements, … Attracting excellent researchers, active abroad, to Flanders Odysseus, Pegasus Awarding scientific prizes Research Infrastructure February 2016 Information session FWO 9

1.Mission and key facts Budget 2015: 220 million EUR, ca. 79% from Flemish Government Budget 2016: 320 million EUR February 2016 Information session FWO 10

1.Mission and key facts Allocation 2015 February 2016 Information session FWO 11 Distribution of the allocation 2015

Evolution number researchers in function (1 st Oct.) 12 1.Mission and key facts February 2016 Information session FWO

1.Mission and key facts February 2016 Information session FWO 13

1.Mission and key facts % foreign researchers (excl. Projects) February 2016 Information session FWO 14

1.Mission and key facts Evolution success rate February 2016 Information session FWO 15

1.Mission and key facts Events February 2016 Information session FWO 16

2. Selection procedure and how to apply

3. Selection procedure and how to apply February 2016 Information session FWO 18 Call Submission/ eligibility check Expert Panels (30+1) (CIS) Board of Trustees External referees (online) 1 February 1 April February/March April/May 2 meetings/year in Brussels 22 June November 2016 Duration workflow fellowships: < 5 months Duration workflow projects: < 7 months

2. Selection procedure and how to apply FWO E-Portal (ww.fwo.be) (register at least 24 hours in advance) February 2016 Information session FWO 19

2. Selection procedure and how to apply Some important changes in the forms Project outline A standard template is presented with questions and instructions (Font Calibri 11 - max 10 pages). The applicant will be able to download it, fill it in and upload it again. (You can include lay-out, formulas, graphs, pictures, etc.) The FWO administration can reject the PDF if it does not comply with the instructions and ask to adapt it. 20 February 2016 Information session FWO

Publication lists within the E-portal Based on FWO classification (A1.1, A1.2, A2, B1, etc.) Copy/paste of publications within each category is possible Automatic upload from Academic Bibliography available (UAntwerpen, UGent, Uhasselt and KU Leuven). Only for the publication categories A1.1, A1.2, A2, B1, B2, B3 and C1 February 2016 Information session FWO Selection procedure and how to apply

Publications The classification in the publication list does not imply a qualitative ranking order. The Expert panel evaluates the quality of the publications. The FWO does not put forward qualitative or quantitative norms. February 2016 Information session FWO 22

2. Selection procedure and how to apply Ethical advice The applicant has to indicate whether an advice is necessary if human beings or animals are involved. The panel can also ask for an advice. The advice has to be provided by the local ethical commission (host institution). The advice has to be submitted to FWO before the start of the fellowship/work package concerned. No advice  no funding February 2016 Information session FWO 23

2. Selection procedure and how to apply Choice of panel Applications for the Interdisciplinary Panel which are inadmissible based on the interdisciplinarity of the research proposal, can be redirected towards a monodisciplinary panel (after consultation of the applicant). The selection of the correct Expertpanel is crucial. February 2016 Information session FWO 24

3. Funding schemes of the FWO Research grants Research projects (Odysseus) ERA-NET Joint Programming Future & Emerging Technologies (FET) February 2016 Information session FWO 25

3.Funding schemes of the FWO General remarks: scoring by the Expert panel A+ marks for the top 5% of the proposals; A marks for the top 10% of the proposals; A- marks for the top 20% of the proposals; B range only for the top 50% of the proposals; C or D for the lower half of the proposals. (Cf. Assessment Form) February 2016 Information session FWO 26

3.Funding schemes of the FWO General remarks: Accountability Progress report / end report Evaluated by FWO Expert Panels FWO should be mentioned on each publication February 2016 Information session FWO 27

3. Funding schemes: Research grants Deadline: 1 April 2016 – 17.00h In function: ≥ 1 January 2017 February 2016 Information session FWO 28

3. Funding schemes: Research grants Personal research budget between € and € Grant for 1 year Specific research grants: Fernand De Waele (Civil Engineering/Cancer): € Fortis Bank & MeersPierson (Economics): € Rimaux-Bartiers (Incurable Disease): € February 2016 Information session FWO 29

3. Funding schemes: Research grants Who can apply? (Always under the supervision of Flemish University) Appointed at a university Appointed at a Flemish or a Federal institute for scientific research (belonging to the Dutch-speaking community) Independent postdoctoral researchers from the Flemish Community under the direction and responsibility of a Flemish University Not exceeding the level of ‘hoofddocent’ Exception: mathematics, languages, humanities and social sciences February 2016 Information session FWO 30

3. Funding schemes: Research grants Selection Scientific output of the applicant Scientific context of the research department Research methodology Originality and innovative nature of the project Feasibility of the project Purposefulness of the project Necessity of the applied for budget Evaluation Achieving goals set at the start of the project Results and publications February 2016 Information session FWO 31

3. Funding schemes: Research grants What can be applied for? Consumables / equipment Wages “job students” / interviewers Wages for excavation or similar work What cannot be applied for? Rent, heating, lighting and maintenance of the premises Furniture Compensation of scientific or technical staff (with employment contract and subject to social security) February 2016 Information session FWO 32

3. Funding schemes: Research projects Deadline: 1 April 2016 – 17.00h (each university: internal deadline) In function: ≥ 1 January 2017 (start can be postponed for ≤ 1 year) February 2016 Information session FWO 33

3. Funding schemes: Research projects Characteristics For each call, a researcher can act as a (co-)supervisor for max. 2 projects If the promoter is granted a project with funding, (s)he cannot apply as (co)promoter during the following call Funding for a limited period in principle 4 years (exceptionally extended (max. 2 years)) Specific research objectives Consumables, equipment and staff (scientific/technical) Special attention for interuniversity and interdisciplinary projects If possible, organized in function of preparing a PhD February 2016 Information session FWO 34

3. Funding schemes: Research projects Who can act as (co-)supervisor ((co-)promoter)? 1.a ZAP-member with an appointment of more than 10% at a Flemish university; 2.a ZAP-member with an appointment of 10% at a Flemish university, with a specific research mandate; 3.a ZAP-member with an appointment of 5% at a Flemish university AND at the same time appointed as (adjunct) head of the clinic of in a similar function at an Academic Hospital in Flanders; 4.Academic personel appointed at the Evangelische Protestantse Faculteit in Leuven or at the Faculteit voor Protestantse Godgeleerdheid in Brussels; February 2016 Information session FWO 35

3. Funding schemes: Research projects Who can act as (co-)supervisor ((co-)promoter)? 5. A research director of FWO; 6.A nominative beneficiant of an ERC Starting Grant, an ERC Advanced Grant or an Odysseus II grant, with a Flemish university as a host institution February 2016 Information session FWO 36

3. Funding schemes: Research projects Who can act as (co-)supervisor ((co-)promoter)? All co-supervisors should be researchers of at least postdoctoral level; Co-supervisors should be appointed at a Flemish university or the Transnationale Universiteit Limburg, a Flemish research institution, a Flemish Academic hospital, or a Federal research institution. February 2016 Information session FWO 37

3. Funding schemes: Research projects Who can act as (co-)supervisor ((co-)promoter)? If multiple universities are involved in the project: for each university at least the promoter or 1 co-promoter needs to fulfill the conditions, mentioned in §1, sections 1°, 2° and 3°, and furthermore have an appointment for the duration of the whole research project. If, at the moment of the application, the conditions for (co)promotership are not met, the applicant needs to prove that this will be the case at the start of the agreement (1/1/2017). February 2016 Information session FWO 38

3. Funding schemes: Research projects All researchers engaged for Research Project of FWO according principles Charter and Code (Regulation Research Projects, art. 17) February 2016 Information session FWO 39

3. Funding schemes: Research projects Selection criteria International scientific level of the research groups Methodology Originality and innovative nature of the project Importance of the project Purposefulness of the project Feasibility of the project Collaboration and coordination between research departments Necessity for the budgeted resource February 2016 Information session FWO 40

3. Funding schemes: Research projects External referees Applicant suggests 10 potential referees APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE REFEREES; IN CASE OF ANY MISCONDUCT EACH APPLICATION WILL IMMEDIATELY BE INELIGIBLE FWO-administration selects at random referees until at least 2 reports are available February 2016 Information session FWO 41

3. Funding schemes: Research projects External referees Not eligible as referee are: Members of the Board of FWO; Members of an expert panel of FWO; Those who are appointed at a Belgian university, research institution or whatever other organization; Those who are professionally appointed at an institution where the applicant(s) has/have been enrolled as a student or has/have been professionally appointed after January 1 st of the year n-3 (n= year of application); February 2016 Information session FWO 42

3. Funding schemes: Research projects External referees Not eligible as referee are: Co-authors of the applicant(s) of a publication that has been submitted or published after 1 January of the year n-3 (n=year of application); co-authorship is to be understood as follows: – Co-authorship of a monograph of which the applicant is co-author as well; – Co-authorship of an article or another type of contribution to a collection of which the applicant is co-author as well; – Editors are not regarded as co-authors, insofar as they have not also acted as what is understood under ‘co-author’. Co-editors of the applicant are not accepted as external referees. February 2016 Information session FWO 43

3. Funding schemes: Research projects External referees Not eligible as referee are: Partners of the applicant(s) in a research project that has been applied for or ongoing within the last three years prior to the final submission date for applications Applicants are responsible for the eligibility of the proposed referees! If the proposed referees do not comply with the eligibility criteria, the referee/application will be declared ineligible! February 2016 Information session FWO 44

3. Funding schemes: Research projects External referees Eligibility: specification “research partners”: Art. 12, § 4: “ partners of the applicant(s) in a research cooperation,whether formalised in a research project or not, that has been applied for or has been running after January 1 st of the year n-3 (n=year of application. In this context, the following shall in any case qualify as research cooperation (non-exhaustive list): February 2016 Information session FWO 45

3. Funding schemes: Research projects External referees Eligibility: specification “research partners”: Cooperation under a research fellowship, granted by the FWO; Cooperation under a research project, whether relating to a specific subject or not or under an international cooperation project, granted by the FWO; Cooperation under the Odysseus programme or the Big Science programme, granted by the FWO; Cooperation under a Scientific Research Network, granted by the FWO; Cooperation under programmes similar to those mentioned above, granted by organisations other than the FWO; Joint research work not formalised in a cooperation structure as defined above; Research carried out in the research areas and/or with research facilities provided by the applicant to the referee or vice versa; …” February 2016 Information session FWO 46

3. Funding schemes: Research projects External referees Eligibility When in doubt about the eligibility before the submission, applicants can contact FWO before submitting the application: The questions to the FWO before submission will be presented to the FWO referee commission of the appropriate scientific domain. February 2016 Information session FWO 47

3. Funding schemes: Research projects FWO Referee Commission After submission, co-authorship in publications with > 10 authors  FWO administration will consult the referee commission After submission, referee commission will decide on the alleged eligibility of the proposed referees When the referee commission decides negatively on the eligibility of a proposed referee in an application that has already been submitted, this referee/application will be disqualified! February 2016 Information session FWO 48

3. Funding schemes: Research projects FWO Referee Commission If after the submission date the referee commission answers negatively to a question concerning eligibility of a proposed referee that reached the FWO before the application: applicant will be asked to propose a new referee that meets the eligibility criteria. February 2016 Information session FWO 49

3. Funding schemes: Research projects External referees Other issues Applicants must see to it that any contact information of the reviewers is up-to- date  not the case: FWO will not take further steps in tracking down the reviewer(s) and the applicant may be asked to submit new names. Applicants and reviewers may not in any way communicate with each other about any aspect of the application and of the evaluation. At the time of entry in application process: reviewers will need to declare that they comply with eligibility requirements or reviewers and that they will treat any information contained in the application as confidential and that they will not use any of this information for purposes other than the drawing up of their evaluation February 2016 Information session FWO 50

3. Funding schemes: Research projects External referees Check by FWO FWO administration will see to it that applicants strictly observe the eligibility regulations and other guidelines. It will inform the Board of Trustees about any violation of this sort. The Board of Trustees will take the final decision on these violations. After administrative check: FWO will inform applicants about violations that were found  if alleged violations result from a factual error of the FWO administration, the FWO can be notified. February 2016 Information session FWO 51

3. Funding schemes: Research projects External referees Check by FWO Since 2016, for Research Projects: – If no more than 2 CoIs are detected between applicant and referee(s) » the applicant will be invited to propose new names for the ineligible ones » If in one of the 3 following application rounds a new violation is detected, the application will then become ineligible immediately – If more than 2 CoIs are detected between applicant and referee(s) » the current application will become ineligible immediately February 2016 Information session FWO 52

3. Funding schemes: Research projects Cost categories For each project, and in the case of an interuniversity project, for each host institution, one can apply for € till € per year for consumables and staff taken together. If one of the partners only applies for consumables, the minimum budget for these consumables can be lowered to € One can apply for max. € for equipment. Applying for matching funding for max. € is possible. February 2016 Information session FWO 53

3. Funding schemes: Research projects Cost categories Staff According to the rules of the host institution Employment contract or stipend Interchangeable with consumables Account for duration project and 1 extra year Lump sums are no longer applicable: the applicant puts in the estimated real cost (see HR department host institution). February 2016 Information session FWO 54

3. Funding schemes Research projects Cost categories Consumables Normal consumables for the execution of the project “Job students”, interviewers Guest researchers Small equipment ≤ € Research stays, conferences Literature Travel costs (no commuting) Interchangeable with staff – Account for during project and next two budget years February 2016 Information session FWO 55

3. Funding schemes: Research projects Cost categories Equipment The equipment becomes property of the university ≤ € Matching funding is allowed ≤ € February 2016 Information session FWO 56

When you outgrow your laptop, think VSCVSC It is part of FWO Two types of resources: Tier-2 local at universities Tier-1 for capability computing Use of the VSC is for free Contact local HPC stafflocal HPC When requesting compute infrastructure Tier -1 Tier TF 15 PF THINKING/CEREBRO 16,240 CPU cores 128/256 GB memory/node IB EDR interconnect HOPPER/TURINGHYDRA STEVIN Local clusters Tier -3 Laptop, workstation Tier -2 February 2016Information session FWO57

Hardware maintenance Why use centrally managed compute resources ? Done for you! Software maintenance Maintenance costs Peak workloads Storage size and speed Up-to-date hardware User support Training Consulting No overheadFlexible resourcesAdded value Available for you!Enabling you! February 2016Information session FWO58

3. Funding schemes: Research projects Lead Agency International cooperation with peer review by one of the agencies involved Eligibility and funding by agency in country of the researchers With Luxemburg (FNR) and Slovenia (ARRS): cf. regular project With the Netherlands (NWO) more specific: Cultural Sciences Budget/call: €280 k (FWO) + €225 k (NWO) Period: 4 years (FWO) – 3-4 years (NWO) 2015: NWO is L.A. – Dutch applicant + Flemish co-applicant 2016: FWO is L.A. - Flemish applicant + Dutch co-applicant February 2016 Information session FWO 59

3. Funding schemes: ERA-NET (Cofund) FWO participates in 30 networks (2016) All domains: biomedical, technology, SSH See: programmas/era-net/ programmas/era-net/ Focus on joint calls: consortia of European/associated teams each paid by their national agency Selection for partipation by FWO in consultation with Flemish universities and experts February 2016 Information session FWO 60

3. Funding schemes: ERA-NET General principles for participation in joint calls Basic research Virtual common pot Ca. € per call - € for Cofund (with EC) Rules concerning Flemish participants = FWO-regulations Research projects February 2016 Information session FWO 61

3. Funding schemes: JPI What is Joint Programming? EC 07/2008: “towards joint programming in research: working together to tackle common challenges more effectively” General principle: coordination of national research programmes in order to tackle “grand challenges” Implementation: “voluntary guidelines” (framework conditions February 2016 Information session FWO 62

3. Funding schemes: JPI Neurodegenerative diseases Agriculture, Food security & Climate Change Cultural Heritage A Healthy Diet for a Healthy Life Urban Europe Antimicrobial Resistance Climate More Years, Better Lives Water Challenges for a Changing World Healthy and Productive Seas and Oceans + Strategic Energy and Technology (SET) Plan February 2016 Information session FWO 63

3. Funding schemes: JPI Participation by FWO General principles Fundamental/translational research Top-up for existing FWO-projects: 10k €/year Synergy possible with ERA-NET See: programmas/jpi/. programmas/jpi/ February 2016 Information session FWO 64

More information on the FWO Website of the FWO: Information on strategy, regulations, scientific prizes, calls, … Free to download publications More information on FWO: February 2016 Information session FWO 65