Mailing Industry Changes ® PCC Workshop-in-a-Box Module 4 PCC Workshop-in-a-Box Module 4

1. Address Standards for Commercial Flat- Size Mail 2. Mail Entry Entry Points Critical Entry Times 3. Mail Prep in FSS Environment Mailer Changes

New Address Standards - Flats  New Standards for the Delivery Address are Effective March 2009 and Specify:  Minimum Type Size for All Commercial Flats  New Spacing Requirements for All Automation Flats  Address Placement Within the Top Half of the Mail- piece for All Commercial Flats Except First-Class Mail Federal Register Notice: 39 CFR Part 111 New Address Requirements for Automation, Presorted, and Carrier Route Flat-Size Mail

Ideal Address: Uses Type Larger Than 8 Points, All Required/ Recommended Clear Spaces, and Arial Capital Letters 0.028" 0.125" New Address Standards – Type Size & Spacing Address Characteristics — Type Size and Spacing

Mailers May Use 6-point Type if a POSTNET or Intelligent Mail Barcode with a Delivery-Point Routing Code is Used Address Characteristics — Type Size and Spacing New Address Standards – Type Size & Spacing

Address Placement – Enclosed Flat

Address Placement – Unenclosed Flat

Entry Points and Critical Entry Times  Objective is to Consolidate the Entry of Flats to Facilitate More Efficient Processing Through the Use of FSS Equipment  Critical Entry Times (CET) for Flats  National Standardized CET’s for Standard Mail and Package Services  1600 For Destinating Standard Mail  1200 For Bedloaded Standard Mail  Local Determined CET’s for First-Class Mail and Periodicals

 Match Mail Preparation to Processing Needs Align Processes & Systems  Manage Impact on Mailing Processes  Maintain Sufficient Pallet Volume  Sustain and Grow Flat Mail FSS Mail Preparation — Focus

 Bypass APPS & Sack Distribution  Enable Auto Induction  Create Efficient Preparation for Both FSS and Non-FSS Mail  Maintain Sufficient Pallet Volume Pallet Preparation

 USPS is Testing Technology That Automates Bundle Preparation Automated Unbundling of Flats for Piece Distribution Strapping Only No Counter-Stacking Bundle Thickness to Maximize Mail into Automation-Compatible Trays Bundle Preparation

Automated Bundle Prep Test Auto-Ready Pallet Finished Product FSS Auto Bundle Prep Technology

 Streamline and Simplify Mail Make-up  Reduce Number of Entry Points  Induct the Mail Where Processed  Bypass Sack / Bundle Distribution  Automate Mail Preparation  Automate Sequencing of Flats for Delivery  Leverage the Use of Data Flats End-to-End Strategy

Communication Resources Postal Explorer: pe.usps.com DMM Advisory (05/15/2008) DMM Advisory: MailPro: usps.com/mailpro FLATS SEQUENCING STRATEGY “All Things FSS”