1 PeopleSoft Financials v9.0 Upgrade

2 Accounts Receivable

3 Accounts Receivable Module Assumptions This document is not meant to be all inclusive of training or How-To manual for the Accounts Receivable module. The core material to produce training updates/UPK updates will be captured via other means. This document is used to identify page changes for existing functionality used in the 8.8 version of PeopleSoft. This document will only reference changes to pages and fields which are currently used by the State of Georgia.

4 Accounts Receivable Module Customer General Information The process of creating a customer only varies due to the change in placement of various fields on different pages in v9.0 as compared to v8.8. The customer creation process has been largely affected due to the consolidation of several fields on to the Customer General Information Page. Changes related to creating a customer are identified in this section. These changes will affect UPK Lesson 13 – Creating a Customer, Topic

5 Accounts Receivable Module Customer General Info (continued) The Currency Code and Rate Type fields are now located on the General Info page in PS v9.0. These fields were located on the Miscellaneous General Info page in v8.8. The Support Teams information fields (Support Team Code and Default Box) are now located on the General Info page in v9.0. These fields were located on the Miscellaneous General Info page in v8.8. The Customer Address page was a separate “Address” page in v8.8. The Address information fields are shown on the Customer General Info page in v9.0.

6 Customer General Info Page – v8.8 Navigation: Customers > Customer Information > General Information v8.8, The Customer General Information page contained these options. UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic

7 Customer General Info Page – v9.0 v9.0, The Currency Code and Rate Type fields are now located on the General Info page. These fields were located on the Miscellaneous General Info page in v8.8 UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic Navigation: Customers > Customer Information > General Information

8 Customer General Info Page – v9.0 continued… v9.0, The Support Teams fields are now located on the General Info page. These fields were located on the Miscellaneous General Info page in v8.8 UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic Navigation: Customers > Customer Information > General Information

9 Customer Address Page v8.8 The Address page is now a part of the Customer General Info page in v9.0 UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic Navigation: Customers > Customer Information > General Information

10 Accounts Receivable Module Bill To Options Page The Bill To Options page varies due to the change in the placement of fields in v9.0 The Responsibilities are now included in the general Customer Bill To Options section in v9.0

11 Bill To Options Page – v8.8 v8.8 Bill To Options Page Navigation: Customers > Customer Information > General Information UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic

12 Bill To Options Page – v9.0 The Responsibilities are no longer a separate section in the Customer Bill To Options. UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic Navigation: Customers > Customer Information > General Information

13 Miscellaneous General Info Page The Miscellaneous General Info page varies due to the change in placement of various fields. The Sub Customer Information section, which was reflected on a separate page in v8.8 is now visible on the Miscellaneous General Info page. The Tax ID field is now captured on the Miscellaneous General Info page in v9.0. This field was captured on the Additional General Info page in v8.8

14 Miscellaneous General Info Page v8.8 V8.8 This page is completely redesigned in v9.0 Navigation: Customers > Customer Information > General Information UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic

15 Miscellaneous General Info Page v9.0 The Tax ID field was in the Additional General Info page in v8.8. UPK topics impacted by change: Lesson 13 – Creating a Customer, Topic The Sub Customer Info section was in the Sub Customer page in v8.8 Navigation: Customers > Customer Information > General Information

16 Accounts Receivable Module Conversations Page The Business Unit field is now an integral part of the search criteria on the View/Update Conversations – Find an Existing Value page. The Business Unit field is also an identifying field when creating a new conversation on the View/Update Conversations – Add a New Value page. The Business Unit field should default to the business unit to which the user entering the conversation is assigned. These changes will affect UPK Lesson 3.3 – Customer Interactions, Topic 3.3.1

17 Conversations Search Page – v8.8 Navigation: Customer Interactions>Conversations>View/Update Conversations UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

18 Conversations Search Page – v9.0 Navigation: Customer Interactions>Conversations>View/Update Conversations The Business Unit field is now captured as part of the search criteria when viewing/updating a conversation in v9.0 UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

19 Update Customer Conversations Page – v8.8 Navigation: Customer Interactions>Conversations>View/Update Conversations UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

20 Update Customer Conversations page – v9.0 Navigation: Customer Interactions>Conversations>View/Update Conversations The Business Unit is populated based on the preferences that have been set for each user. UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

21 Conversations - Add a New Value Page – v8.8 Navigation: Customer Interactions>Conversations>View/Update Conversations – Add a New Value Page UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

22 Conversations - Add a New Value Page – v9.0 Navigation: Customer Interactions>Conversations>View/Update Conversations – Add a New Value Page The Business Unit field has been added to the criteria for adding a new conversation in v9.0. UPK topics impacted by change: Lesson Customer Interactions, Topic 3.3.1

23 Pending Item Page The primary change to the Pending Item 1 page is the flow of the data entry fields. The data entry fields no longer flow left to right, but are now top to bottom in the Pending Item Entry section. These changes will affect UPK Lesson 3.1 – Entering Receivables, all topics. Accounts Receivable Module

24 Pending Item 1 Page – v8.8 Navigation: Accounts Receivable > Pending Item > Online Items > Group Entry UPK topics impacted by change: Lesson 3.1 – Entering Receivables

25 Pending Item 1 Page – v9.0 UPK topics impacted by change: Lesson 3.1 – Entering Receivables Navigation: Accounts Receivable > Pending Item > Online Items > Group Entry

26 Accounts Receivable Module Payments Page The change in the Payment Information section is the same for both the Regular and Express deposit entry components. The changes identified in the Payment Information section are the Seq, Payment ID and Accounting Date fields no longer reside on the same line as the amount related fields. The amount related fields of Amount, Currency, Rate Type and Exchange Rate are reflected on a line below the identifying information (which includes the Payment ID). The change in the Reference Information section (only applies to Regular Deposit entry) is the GL Business Unit field no longer appears on the page when a receivable item is referenced at the time the deposit is created. These changes will affect UPK Lesson 3.2 – Entering and Applying Payments, Topics 3.2.1, 3.2.2, and

27 Payments Page – v8.8 Navigation: Payments > Online Payments > Regular Deposit UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics 3.2.1, and 3.2.8

28 Payments Page – v9.0 UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics 3.2.1, and The GL Business Code field is no longer captured in the Reference Info section The layout of fields in the Payment Information section has been rearranged in v9.0. Navigation: Payments > Online Payments > Regular Deposit

29 Express Deposit page – v8.8 Navigation: Payments > Online Payments > Express Deposit UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics 3.2.2

30 Express Deposit page – v9.0 Navigation: Payments > Online Payments > Express Deposits The layout of the fields in the Payment Information section have been realigned. UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics 3.2.2

31 Accounts Receivable Module Create Accounting Entries (Direct Journal Transactions) The PC Business Unit field must be populated before populating the Project field. If this is not done, the system will return an ‘Invalid Value’ message on the value entered in the Project field. The Activity and Source Type fields only need to be populated if a business unit utilizes the PC Module of PeopleSoft. These changes will UPK Lesson 3.2 – Entering and Applying Payments, Topics and 3.2.8

32 Create Accounting Entries – v8.8 Navigation: Payments > Direct Journal Payments > Create Accounting Entries UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics and 3.2.8

33 Create Accounting Entries – v9.0 Distribution Lines Navigation: Payments > Direct Journal Payments > Create Accounting Entries The Line Amount field has been moved to the beginning of the data entry fields on the Chartfields tab in v9.0. The field was last in the data entry string in v8.8. UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics and 3.2.8

34 The PC Business Unit field must be populated before populating the Project field or the system will return an ‘Invalid Value’ message on the Project field. The Activity and Source Type fields only need to be populated if a business unit utilizes the PC Module of PeopleSoft. UPK topics impacted by change: Lesson 3.2 – Entering and Applying Payments, Topics and Create Accounting Entries– v9.0 Distribution Lines continued… Navigation: Payments > Direct Journal Payments > Create Accounting Entries