Your Curriculum Vita: Make it Shine (accurately)! Jeannette M. Shorey II, M.D. Associate Provost for Faculty

You get one chance to make a good first impression - on paper, and then hopefully in person

So – what is a CV?  A well-formatted and conventionally formatted document that provides a succinct summary of your  Educational experiences and degrees earned  Professional experiences  Professional “products” (in all academic mission areas)  Community services (consider)  A résumé in the corporate world – “a fine reduction sauce”  A Curriculum Vita in academia – becomes a lengthy document as your career progresses

Your CV, in general  Simple, clean, neat  Avoid the temptation to pad or obfuscate  Explain the gaps  Formatting should make it easy for your readers  Check grammar and spelling  Avoid abbreviations  If you think an abbreviation helps, spell out the term the first time you use it, then follow the term with the abbreviation in parentheses. For example: Reynolds Institute on Aging (RIOA)  Assure that your CV demonstrates your current focus of interest and activity

Multiple uses for your CV  Searching for the right residency  Searching for the right fellowship  Searching for the perfect job!  Should you chose a career in academic medicine:  You will seek promotion (several times)  You may apply for grants (biosketch)  You’ll be invited to serve as a “visiting professor”  You’ll want to join a professional society or academy  You’ll be nominated to receive an honor or award

Keys to having a polished CV  Assure that your CV is well-formatted  Keep your CV constantly up-to-date

Why use a conventional format?  Demonstrate that you’re an “academic insider” – you know the convention!  More importantly: senior people who will read your CV with purpose will easily find what they need – because it is where they expect to find it.  Some universities will require that you use “their” format  Association of American Medical College’s format (conventions may differ in other health professions – consult “promotion & tenure” experts in your college)  What to include? All applicable parts of the AAMC format  What NOT to include:  Anything that could result in discrimination against you, or identity theft  Fluff  Misrepresentations

AAMC format ae.html GREAT help – format, tips, educator’s portfolio, biosketch, executive summary and more ae.html First Name Last Name (credentials, in order obtained) Street Address City, State, Zip Code (area code) phone number address (consider whether to use your work address, home address, or both) No mention of your:  Age/birthdate  Race, ethnicity, country of origin, or citizenship  Marital status and whether you have children

Parts to include, regardless of the stage of your career Pay attention to the conventions: some parts should be listed in chronologic order (oldest to most recent) and some parts in reverse-chronologic order (most recent to oldest)  Education (in reverse chronologic order) – for example Fellowship, Your University, City, State Residency, Your University, City, State M.D., Your University, City, State B.A., Your College, City, State  Current Position Director, Center for Whatever Your medical school or university City, State

Parts to include, regardless of the stage of your career  Professional Experience (in reverse chronologic experience – these are jobs you have held. For example:) 2004-Associate Dean for CME & Faculty Affairs University of Arkansas for Medical Sciences College of Medicine Little Rock, AR Staff physician Donald W. Reynolds Center on Aging University of Arkansas for Medical Sciences Little Rock, AR Primary Care Residency Program Director Brigham & Women’s Hospital and Harvard Pilgrim Health Care Boston, MA Internal Medicine Residency Program Director Beth Israel Hospital Boston, MA

Subsequent parts will vary, depending on your career choices  Academic Appointments (in reverse chronologic order – these are formal appointments) Professor Department of Internal Medicine University of Arkansas for Medical Sciences Little Rock, AR Associate Professor Department of Geriatrics University of Arkansas for Medical Sciences Little Rock, AR Assistant Professor Department of Ambulatory Care and Prevention Harvard Medical School Boston, MA Clinical Instructor Department of Internal Medicine, Beth Israel Hospital Harvard Medical School Boston, MA

Variable parts – in conventional order  Other Positions and Employment (list academic employment as well as employment outside of academia in reverse chronological order, noting position held, employer, location) Laboratory Technician Dr. Jerry Trier Brigham & Women’s Hospital, Gastroenterology Lab Boston, MA Class room teacher Children’s School of Science Woods Hole, MA

Variable parts – in conventional order  Certification and Licensure (chronologic order) 1986Diplomate, American Board of Internal Medicine Recertification Commonwealth of Massachusetts Medical License 2001 – presentArkansas State Board of Medicine – Medical License  Professional Memberships and Activities (List these, in groupings by professional organization, in reverse chronological order, noting leadership positions and other positions held. This section may also include editorial activities.) 1989American Academy on Communication in Healthcare Vice President Board of Directors presentSociety of General Internal Medicine 1986-presentAmerican College of Physicians, member Elected to Fellowship in the ACP 2015

Variable parts – in conventional order  Honors and Awards (chronological order; start with significant awards you received in college, proceed from there)  Committee Assignments and Administrative Services (reverse chronological order)  Within national professional organizations  Within your home institution  Educational Activities (reverse chronological order – see details; granularity will change over time)  National/International  Local/Regional  Grants and Contract Awards (reverse chronological order – see details)  Date range; role (e.g. PI or Co-I); amount of the grant award  Editorial Board Appointments (reverse chronological order)

Variable parts – in conventional order  Publications (in chronological order) – number these, bold your name on multi-author publications. Follow this hierarchy of publications  Peer-reviewed journal articles  Non-peer-reviewed journal articles  Books, book chapters, and monographs  Educational materials, nationally and locally published  Published abstracts

Variable parts – in conventional order (Publications, continued)  Abstracts and Presentations Oral Presentations National/International Meetings Local/Regional Meetings Posters National/International Meetings Local/Regional Meetings  Other Creative Products (if peer-reviewed, annotate method)  Patents and Technology Transfer (in chronologic order)  Community Service If you have not contributed in one of these categories – simply omit the category on your CV

Questions about formatting your CV?

When will you make an entry in your CV?