Less Paper, More Power. Document Digitization and Management Solution. digipaper

 Paper paper everywhere, But not what I need  Solution: Organized Digital Documents  Benefits  For Whom?  Summary Contents

Paper paper everywhere, But not what I need The Problem Piles of endless paper documents:  Too much paper in every organization  Amount of paper increases everyday  Storing all these papers is big challenge  Takes time to manually locate documents  Need to prevent loss / damage / leak  High chance of damage from disaster

The Problem (continued) Paper documents were scanned, but  Scanned images are saved as files  Hard to identify required documents  Not organized in related categories  Users can delete / move / alter files  Problem maintaining document versions  Ultimately it’s another “pile” to handle! Piles of Scanned Documents

Proposed Solution Scanning and Tagging:  Scan paper documents to digital format  Securely store digital docs in database  Organize as per org structure / operation  Add metadata “tags” to digital docs  Flexible search options using “tag” values  No document is saved in file / folder Digitize, Tag, Organize

Proposed Solution (continued) Controlled & Secured Access:  Admin controls user and access levels  Access for only authenticated users  Some users are authorized to “scan” docs  Some users are authorized to “view” docs  Saved (scanned) docs cannot be altered  Admin defines “tag” behavior (set/edit) Strict Access Control

Proposed Solution (continued) Document Organization:  Group docs by related functions / teams  Each group can have sub-group(s)  Authorized admin can create groups  Docs can be searched by (sub-)group  Admin assigns group access to users  Groups ease management of all docs Structuring & Maintenance

No more piles – paper or digital. Benefits All your paper docs or scanned files:  Converted to organized digital repository  Tamper-proof scanned docs with “tags”  Versions of doc as it’s updated over time  Related docs grouped to ease identification  User access control for add / view  Minimized chance of doc damage / loss

For Whom? Papers piled up over the years.  Hard to store or find  Risk of loss / damage / leak Paper docs scanned into (lots of) files.  Can’t tell one file from another (without opening)  Files saved into folders – not much structuring  No access control or tamper resistance Now all docs will be useful & secure. Almost any organization

To Summarize  Papers / digital files hard to manage  Damaged / lost docs are major problems  Scan to digital, add tag, store in database  Easily search for digital docs using tags  Secure & controlled storage of digital docs  Cost effective, safe, efficient, clean Questions? Contact us.

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