PURCHASING

PURCHASING FUNDAMENTALS How CribMaster can help manage your inventory replenishment requirements. CribBin order information Item information - Expendable Supplier information Options

PURCHASING COMPONENTS

PURCHASING FLOW

CRIB-BIN BIN ORDER INFORMATION

ITEM INFORMATION - SUPPLIERS

AUTHORIZE PURCHASING

EDIT PURCHASE ORDERS

RECEIVE ITEMS AND REWORK

ORDERING OPTIONS

ORDERING OPTIONS CONTINUED

ANALYZER - ORDER POINT ANALYSIS

ORDER POINT ANALYSIS REPORT

PURCHASING CONCLUSIONS Purchasing is based on  CribBin Order Information  Item Information  Supplier Information  Option settings

ADDITIONAL INFORMATION Auto Purchase Options Supplier Records Order Point Formula Items that do not respond to an order point Return Items Review Items Inspect Receipts Purchase Reports

AUTHORIZE PURCHASING GENERAL INFORMATION Two types of purchases that can occur:  One-time Item Buys  There is no CribBin for a one-time buy  Requires a Supplier and Supplier Item Number  CribBin Item Buys  Purchase against a CribBin in the system  Requires an Item Number, Supplier and CribBin

AUTOMATIC PURCHASING OPTIONS Manually purchase all items Auto-purchase only designated items Auto-purchase all items No Auto-purchase on Saturday No Auto-purchase on Sunday Auto-purchase start hour (0-23=0=midnight (Local) Also print Faxed/ ed PO’s Auto-purchase reviewed ordering requirements immediately

SUPPLIER RECORDS ADDRESS INFO

SUPPLIER RECORDS PURCHASING INFO

ORDER POINT FORMULA When the combination of the ‘Items In Bin + checked out’ and ANY incoming quantities (On Order, Transfer In) is equal or less than the Order Point (Override (MIN)) + Transfers out + Reservation Needs The Order Point Formula Order Point = Monthly Usage x AverageLeadTime + SafetyStock CribMaster will generate and order need for a bin when the quantity is less than orequal to the Order Point! (Bins that use transfers for restocking, AverageLeadTime isnot calculated…but is specified on the Order Options page!)

ITEMS THAT DO NOT RESPOND TO ORDER POINT Rework Reworked– the ‘used’ reworkable items do not get replenished. Replenishment happens for the ‘new’ reworkable only. Any item type without a Primary Supplier associated.

RETURN PURCHASED ITEMS After a quantity is received, that quantity can be returned to the supplier from this view Look-and-feel of this view is very similar to the Authorize Purchasing view

REVIEW ITEMS TO ORDER Option to send items to this view is enabled by crib  Crib Properties > Advanced  Option Label  Require order review before orders for this crib are processed

REVIEW ITEMS TO ORDER

INSPECT RECEIPTS Items in this view have arrived from the Receive window and wait for inspection before the quantity is received.

INSPECT RECEIPTS All of the process, function and filter controls are the same as the Receive Orders and Rework view with the exception of the following process buttons  Fail Inspection  Fails the specified receive quantity for inspection  Cancel Inspection  Returns the specified receive quantity to the Receive Orders and Rework view

PURCHASE ORDER REPORTS – PO DETAIL Purchase Order Detail Report PO Details with User Fields Alternate PO Detail Report PO Detail Summary Report Past Due Report Past Promised Date Report Export PO (Csv)

PURCHASE ORDER REPORTS PO Auto-Purchase Schedule

PENDING ORDER REPORTS Pending Order List Orders Waiting For Review

PURCHASING FUNDAMENTALS Purchasing is based on  CribBin Order Information  Item Information  Supplier Information  Option settings