Keith Barnhart, WFA Functions of a Unit Finance Committee

Primary Roles  Provide management and oversight of unit funds  Use financial resources prudently to successfully accomplish CAP’s missions  Protect CAP assets  Establish a positive tone at the top

Stewardship of CAP’s Resources and Assets CAPR 1-1 para 3a: All members shall strive for effective accounting/reporting systems, internal controls, and take measures to ensure subordinate staff members are competent to perform their duties. All CAP members, especially commanders at all levels, will act in a fiduciary capacity toward the organization and its members.

Areas of Responsibility Ensure the unit is in compliance with all financial, regulatory and reporting requirements Budgeting Financial planning Financial reporting Risk Management Establish and monitor internal controls

Budgeting and Financial Planning Develop an annual balanced operating budget with input from the unit staff Approve the budget Send the budget to the wing director of finance by 1 October of each year Monitor actual to budget amounts at least quarterly--revise if necessary to maintain a balanced budget Set financial goals and establish funding mechanisms to achieve them

Reporting Review financial reports monthly Reconcile the unit cash report quarterly Ensure that CAP required financial reports are filed timely Report known or suspected fraud or irregularities to wing headquarters or NHQ

CAP Required Financial Reports ReportDue Send revised budget report to wingQuarterly RafflesBefore the first sale of any ticket Grant ReportingAs Necessary CAPF 174-1: Unit Contributed Facility Worksheet 1 November each year CAPF 171: Unit Commander’s Financial Disclosure Statement 1 November each year

Risk Management What can go wrong? Fraud Use of funds/resources for purposes other than serving CAP’s missions Improper use of restricted funds Failed Fundraisers Not collecting amounts due to CAP No or unacceptable documentation Transactions not recorded or recorded improperly Lost or destroyed equipment

Risk Management What is the chance it will happen? What will be the impact on the unit? What can be done to reduce the risk? Is the reduced risk acceptable?

General Internal Controls Create, approve and update procedures to help ensure assets are protected Ensure that procedures are followed Establish separation of duties

CAPR Finance Committee Requirements  Establish in writing a list of authorized approvers and their signatures  Meet at least once per quarter and maintain finance committee meeting minutes in writing  Approve all expenditures in excess of $500  Conduct fundraising activities IAW CAPR as approved by the wing commander