YEAR END TEXTBOOK INVENTORY PROCEDURES

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Presentation transcript:

YEAR END TEXTBOOK INVENTORY PROCEDURES ALLEN ISD

Inventory Check List The inventory check list is the first tab on the inventory form That we will send to you via e-mail around the 1st of May.. It includes the information needed for summer textbook deliveries and all the forms that need to be turned in to the distribution center for the EOY

Campus Distribution Report Lists all textbooks that TIP shows to be on your campus, the transactions that took place during the year, This will be sent to you in a separate e-mail

Inventory Worksheet The last 6 tabs are inventory worksheets that need to be filled in completely and returned to District via e-mail

Inventory Worksheet Contains complete list of textbooks This is where the District count from the Textbook Distribution Form is entered The Physical count is entered

Inventory Worksheet Be sure to enter your name & date Which books were lost are recorded here And which ones are being paid for.

Once the forms are completed Example Send an e-mail to accounting requesting a transfer of the funds And send a copy to the district coordinator & secretary (Barbara Barker & Jerri Bishop)

Once the forms are completed Then send Jerri Bishop & cc Barbara Barker & Jim Martinez a new textbook requisition for the books you will need for the start up of the new school year. (including consumables but not workbooks & Large Type/Braille) Send all information to Jerri Bishop @ Distribution Center via e-mail or inner-office mail before you leave for the summer.