Presentation by Etambuyu Lukonga Head of Dissemination Data Dissemination and Communication Workshop: by United Nation Statistics Division (UNSD) 9 th -12 th September 2013 Amman, Jordan 1

Introduction The Central Statistical Office’s (CSO) mission statement is “To coordinate and provide timely, quality and credible official statistics for use by Stakeholders and clients for Sustainable Development”. Goals To achieve an effective, efficient and coordinated National Statistical System (NSS) that will ensure sustainable production and disseminating of demand driven official statistics for national development 2

Introduction Cont’d In order to do this. CSO conducts Censuses and Surveys in order to respond to the statistical needs of the nation. In the collection and compilation of all statistics (i.e. population, labour, agriculture, economic etc. ) CSO complies with internationally accepted standards. 3

Importance of Statistics Statistics are a common good for every nation and its citizens For any nation to prosper, development has to be sustainable i.e. it should be manageable and interdependent. For every sound decision that is made, facts of what is obtaining on the ground should be availed. Hence the reason statistics play a role in Development. 4

Presentation of Statistics It is very cardinal that statistics are presented in such a manner that the findings are understood by everyone without the expert knowhow of statistics. The CSO provides statistics to its users in a more effective, coherent and accessible way. 5

“The New Dawn” The CSO’s dissemination of data has evolved overtime Previously, the CSO used to disseminate data through printed publications only. Currently, the CSO has a number of ways in which it disseminates its data. Firstly, the CSO has a dissemination office which is open during the working hours from Monday to Friday and accessible by the public. 6

Cont’d Within this office, materials of all hard copies of available reports are displayed and also has a database of all data available. Data users are given data either in soft or hard copy upon request depending on the availability and sometimes preference. Datasets are provided after authorization by the Director of the CSO and these are anonymized to ensure confidentiality. The Dissemination office also has library unit with a capacity of 20 people open to members of the public. 7

Cont’d Secondly, every month the office disseminates a bulletin of statistics called “ The Monthly” e.g. inflation rate and trade statistics data are produed etc. The 'Monthly’ is, but one of the many ways that the office has employed to inform and serve user needs better. As the name implies it is produced monthly and circulated free, in order to provide information to our users of statistics on the current and up-coming activities and products available at the CSO. This bulletin can be accessed from our website 8

Cont’d For this information to flow to the public fully, the CSO holds Press briefing and invites media personnel from different Print medias, radio and TV stations for coverage. The media helps to raise a high degree of public awareness and interest. 9

The monthly on the website Vol The Monthly August Vol The Monthly July Vol The Monthly June Vol The Monthly May Vol The Monthly April Vol The Monthly March Vol The Monthly February Vol The Monthly January Vol The Monthly December Vol The Monthly November Vol The Monthly October Vol The Monthly September Vol The Monthly August Vol The Monthly July Vol The Monthly June Vol The Monthly May Vol The Monthly April Vol The Monthly March Vol The Monthly February Vol The Monthly January 10

Cont’d Thirdly, When results of a survey/census are produced, dissemination workshops are held and the media is engaged to cover the presentations Different stakeholders and users are invited to attend Reports are distributed to users and stakeholders Posters and brochures showing results are distributed and also put in strategic places where users can easily access them. CDs are produced and distributed to the users 11

Cont’d The media is invited to cover this The media are instrumental to the office especially that the office wants to build confidence and trust in the statistics it produces. Fourth, the office has a Data Portal which provides many advanced features for analyzing, visualizing, and reporting statistical data for Zambia, its provinces as well as districts. Users can produce individual tailored statistical trends 12

Cont’d Fifth, the office has the NATIONAL DATA ARCHIVE (NADA) a web-based cataloguing system that serves as a portal for researchers Users are able to browse, search, and apply for access as well as downloading the relevant survey information such as questionnaires, manuals, reports and datasets. Fifth, redatam is also being used to disseminate microdata (REtrieval of census DATa for small Areas by Microcomputers) 13

Cont’d It’s a database management tool that administrates large volumes of census microdata with hierarchical (geographical) structure down to the smallest area of the census exercise (city blocks) Facilitates the data processing for small areas 14

Hierarchical Database Structure Constituency Ward Household Country Province Person Enumeration Area CSA 15

Cont’d The public is able to access statistics using the CSO website Both the Zambia Data Portal and National Data Archive (NADA) can be accessed through the website CSO Website- this is an official website which can be accessed by going to: 16

Yet to be Done! Currently, the office is working on another mode of data dissemination which is the Table Retrieval System (TRS) on the census data. The office is also planning to open a Facebook page where results of all sorts of statistics will be posted and allow for opinion polls that will enable us see how people perceive the statistics we produce. The CSO is yet to implement a dissemination policy which is currently in draft form. 17

The 2010 Census Atlas has been finalized and yet to be disseminated 18

The End Thank you for Listening 19