2015/16 FIRST QUARTER PERFORMANCE REPORT ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 AUGUST 2015

2 PRESENTATION OUTLINE 2  Performance Overview  Branch-specific Performance  Explanation of the Programme Performance on Key Indicator  Expenditure Report

3 PERFORMANCE OVERVIEW 3

4 BRANCH-SPECIFIC PERFORMANCE 4

5 EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS 5

6 BRANCH 1: ADMINISTRATION PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of total value of procurement awarded to BBBEE–compliant service providers >70% 88,70% of the total value of procurement awarded to BBBEE compliant service providers Percentage of total procurement spend awarded to black women–owned businesses >30% 25,46% of total procurement spend awarded to black women businesses Percentage of total DAC headcount employed on internship programme 5% (30)32 Interns employed on the Internship Programme (30 on Graduate Internship Programme and 2 on Student Internship Programme) Percentage of women employed at SMS level 50%51% of SMS staff is comprised of women Percentage of PWD employed 2%2.3% Persons with disabilities 6 SELECTED INDICATORS

7 BRANCH 2: INSTITUTIONAL GOVERNANCE PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of fully constituted and functional boards of ACH public entities (Windybrow Theatre – pending integration with Market Theatre) Councils of 22 Public Entities are fully constituted Councils. PACOFS Council does not quorate due resignations. A process to replace Council who have resigned is underway. A panel meeting to shortlist and recommend candidates for National Museum, KZN museum and Freedom Park is scheduled for 10 July 2015 Number of public platforms for social cohesion advocates hosted social cohesion advocates programme 2 Two public platforms for Social Cohesion Advocates were held in May and June 2015 Number of Izimbizo/ public participation programmes held 6 36 Izimbizo were held in the period under review. Some were used as a build up to the Africa Month activities Number of cultural seasons implemented as per approved concept documents 3 cultural seasons implemented as per plan 2 cultural seasons are being implemented i.e. China and UK. The DAC will be consulting with Russians to finalise the implementation plan of Russia season by 3 September SELECTED INDICATORS

8 BRANCH 2: INSTITUTIONAL GOVERNANCE PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number community conversation on social cohesion and nation building conducted per year 5On-going consultation on the revised methodology to inform the roll out of the community conversations. The community conversation will be resumed before the end of the second quarter 8 SELECTED INDICATORS

9 BRANCH 3: ACPD PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of functional incubators established to support the development of Arts & Culture entrepreneurs 6 6 incubators in partnership with PIAs and Casterbridge Music Academy were established Number of master classes for arts practitioners hosted 5 6 masterclasses for arts practitioners hosted. One additional master class was done as part of Africa Month programme Number of cultural events from the open call supported cultural events projects were supported through MGE open call Number of flagship cultural events supported per year 55 flagship cultural events supported as follows: South African Music Awards (SAMA) Miami Winter Music Conference Diamonds and Dorings Indoni Youth Empowerment Suidoosterfees 9 SELECTED INDICATORS

10 BRANCH 3: ACPD PERFORMANCE INDICATOR 1 st QUARTER TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of community arts centres programmes activated per year 1017 programmes were implemented at CACs in the period under a review Number of touring productions and exhibitions from the open call supported 21The open call for the touring ventures supported 21 projects. Number of reading and writing programmes supported 1 programme implemented As part of the Africa Month, 3 colloquia programmes promoting the role of authors in Africa were held. 10 SELECTED INDICATORS

11 BRANCH 3: ACPD PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Fully operational Art Bank procuring and renting art works Finalise contractual agreement Appointment of project manager Contractual agreement was finalised in form of an implementation plan. Consultation ongoing with the institution to advertise and appoint a project manager before end of July 2015 Number of language practice bursaries awarded per year -An amount of 6 million was transferred to the following qualifying universities: University of South Africa University of Limpopo Nelson Mandela Metropolitan University North-West University University of the Western Cape University of the Witswatersrand 11 SELECTED INDICATORS

12 BRANCH 3: ACPD PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of accepted documents translated/edited (into official and/or foreign languages) 100% of accepted documents 100% of accepted documents translated in the quarter i.e. English and Afrikaans [EA] = 43, Foreign Languages [FL]= 29, African Languages [AL] = 57 Number of domains for which Terminology is developed Information Communication Technology 200 terminologies developed Human Social Economic and Management Sciences (HSEMS) intermediate Phase: 490 terminologies developed HSEMS intermediate phase 490 terminologies developed Mathematics Senior Phase: 926 terminologies developed Mathematics senior phase 926 terminologies developed 12 SELECTED INDICATORS

13 BRANCH 4: HPP PERFORMANCE INDICATOR 1 st QUARTER TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of annual Archives week hosted 1The National Archives Week was held on May 2015 Number of oral history methodology training for learners conducted Engage with Department of Basic Education to identify participating schools 40 learners were identified and trained in 5 schools in KwaZulu Natal, Pietermaritzburg Percentage of accepted file plans evaluated 100% of accepted file plans 17 (100%) file plans were accepted and evaluated Number of multi–year digitisation projects completed Implementation of 2 digitisation projects The Dictabelt Project: 167 dictabelts were collected from INA France together with hard drive containing digitised dictabelts. The physical handover of the dictabelts took place on 18 May The Percy Yutar: pages were digitised at the NARSSA by 30 June SELECTED INDICATORS

14 BRANCH 4: HPP PERFORMANCE INDICATOR 1 st QUARTER TARGETPROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of hand held flags distributed flags distributed to date flags will be delivered in each of the upcoming National or commemorative Day Number of flagpoles and flags installed at schools per year 500Each service provider was directed to do 100 installations. Due to a revival of the project more flags were installed in schools Annual Concept Document for Heritage Day event approved 1 Annual Concept Document for Heritage Day event approved The Annual Concept Document for Heritage Day will be approved before 30 September 2015 Number of approved concept documents for Heritage infrastructure Infrastructure need identification 40 statues are approved for funding in this financial year. The construction for a National Heroes Acre has been identified as a need. Land has been identified as Groenkloof Nature Reserve. 14 SELECTED INDICATORS

15 BRANCH 4: HPP PERFORMANCE INDICATOR 1 st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of community libraries built per year -20 targeted new libraries are progressing and 11 are at an average of 65% completion namely: Oranjeville, Wepener, Driezik, Kagiso Ext 6, Phokwane, Nzhelele, Emthonjeni, Glenmore, Homevale, Norvalspoort, Louisvaleweg while 9 are below 50% completion stage, namely, Alice, Karreedouw, Kingsway, Manyiseni, Vulamehlo, Tlakgameng, Papi Ntjana, Avian Park and Citrusdal. 15 SELECTED INDICATORS

16 EXPENDITURE REPORT 16

17 SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME Programmes Main Appropriation 2015/16 Expenditure 30 June 2015 Total Available % Spent R’000 Administration % Institutional Governance % Arts & Culture Promotion & Development % Heritage Promotion & Preservation % Grand Total %

18 SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME 18

19 SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION Economic Classification Main Appropriation 2015/16 Expenditure 30 June 2015 Total Available % Spent R’000 Compensation of Employees % Goods & Services (Inc. Interest & Financial Assets) % Provinces & Municipalities (Grant) % Dept Agencies & Accounts (Cur) % Dept Agencies & Accounts (Cap) % Non Profit Org (Cur) % Non Profit Org (Cap) % Households % Capital Works (Cap) % Public Corporations (Cur) % Public Corporations (Cap) % Foreign Gove & International Org % Capital Assets % Grand Total %

20 SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION 20

21 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION 21

22 Economic classification Description of the line itemReason for variance Compensation of Employees The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc. An amount of R52 million (24%) has been incurred as at 30 June EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

23 Economic classification Description of the line item Reason for variance Goods and Services (include interest & financial assets) The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets. An amount of R69 million (16%) has been incurred as at 30 June The major contributing factor to the under-expenditure is due to delays in the processing of DPW Office Accommodation claims. There were no community conversations in the 1 st quarter as there had to be rethinking in terms of the format of the conversations and the methodology to be employed. Service providers will be sought on a quotation basis and the first series of conversations will commence during the 2 nd quarter. 23 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

24 Economic Classification Description of the line item Reason for variance Provinces and Municipalities (Conditional Grant on Community Libraries ) The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects. An amount of R197 million (15%) has been transferred as at 30 June 2015 to the various Provinces The transfers to Provinces were based on the approved business plans. The detail of spending is as follows: 24 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

25 PROVINCES AND MUNICIPALITIES CONDITIONAL GRANT ON COMMUNITY LIBRARIES Per Province: Main Appropriation 2015/16 Actual transfer by National Provincial Actual payments % Transferred of National allocation % Actual payments of total available R’000 Eastern Cape143,69437,50010, %7.5% Free State155,77626,70121, %13.6% Gauteng155,69330,2571, %1.0% KwaZulu-Natal157,69622,76710, %6.4% Limpopo112,15615,10619, %17.2% Mpumalanga150,32521,50020, %13.7% Northern Cape147,12118,19919, %13.5% North West130,09620,05915, %11.7% Western Cape158,4694,9883,0753.1%1.9% Grand Total1,311,026197,077121, %9.3%

26 Economic Classification Description of the line itemReason for variance Departmental Agencies & Accounts (Current Transfers) This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis. An amount of R281 million (25%) has been spent as at 30 June 2015 The expenditure is high at National Heritage Council and is based on their business plan 26 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

27 Economic Classification Description of the line itemReason for variance Departmental Agencies & Accounts (Capital Works) This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects There is no expenditure incurred under this line item as at 30 June 2015 There are challenges experienced with the IDT. There has been a management change which has affected the progress of the projects they are managing on our behalf. We are in the process of appointing in-house Project Managers to help fast track progress with the infrastructure projects. 27 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

28 Economic Classification Description of the line item Reason for variance Non Profit Institutions (NPI) - Cur/Cap Public Corporations - Cur/Cap This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects. This expenditure relates to transfer payments to MGE, Cultural Development, Human Language Technologies and Institutional Governance projects. A current transfer amounting to R40 million (24%) has been transferred as at 30 June 2015 The transfers relates to subsidies towards Business Arts of South Africa (BASA), Blind SA, Engelenburg Arts Collection and the highest spending under MGE work-streams being Cultural events and touring venture. A current transfer amounting to R29 million (49%) has been transferred as at 30 June The expenditure incurred relates to transfers processed towards the Africa month and MGE calls for proposals projects. 28 EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION

29 Economic Classification Description of the line item Reason for variance HouseholdsThis expenditure item relates to all the financial assistance projects that the Department fund during the financial year, employer social benefits and MGE projects. An amount of R9 million (26%) has been incurred as at 30 June The expenditure incurred relates to the Language practice and Heritage bursaries for professionals which were processed according to the agreement entered into between the Universities and the Department. EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION 29

30 Economic Classification Description of the line item Reason for variance Capital Assets This budget relates to the purchasing of machinery and equipment including IT equipment as well as acquisition of a building and other fixed structures. An amount of R130 thousand (2%) has been incurred as at 30 June The under-expenditure is due to capacity which led to delays in the creation of SITA orders, which relates to the system development of NARSA website as well as ECM phase II projects. EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION 30

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